Program Specialist

Resource Innovations; Santa Fe Springs (CA); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

401(k) with employer match

Medical, dental and vision coverage

Paid vacation

Paid sick time

Paid holidays

Parental leave

Commuter benefits

Job summary

Resource Innovations in Santa Fe Springs, CA, seeks a Program Specialist (Coordinator) to perform complex program support duties, including data entry, record keeping, reporting, and client communications. The role requires strong organization, detail orientation, and multitasking abilities to manage project deliverables and invoicing.

Responsibilities include coordinating project activities, preparing charts and training materials, maintaining databases, and assisting with contract statuses and

Qualifications

• Two years of college coursework or equivalent education and experience required.
• Three years of experience in a professional office environment preferred.
• Two years of experience providing administrative support.
• Two years of project coordination experience, including tracking tasks, schedules, and deliverables.

Responsibilities

• Track project deliverables to ensure on-time completion of tasks.
• Coordinate day-to-day activity and administration of projects.
• Provide customer service and reporting support to projects.
• Facilitate on-site conference call meetings with clients as necessary.
• Research information and documentation for responses to management or client requests.
• Develop templates of charts and information graphs for reports, training materials, and other documents as assigned.
• Coordinate all project activities associated with assigned projects.
• Develop contract status sheets for projects and update monthly.
• Perform data entry and update and manage program information utilizing database.
• QA/QC duties per program requirements.
• Develop project plan considering timeline, resources, and budget.
• Edit and produce PowerPoint presentations, training materials, and other technical documents as assigned.
• Maintain project database.
• Track, compile, and process all necessary paperwork and prepare monthly invoicing.
• Review and assign billing codes to invoices.
• Track project expenses and produce expense reports.
• Draft and submit invoices to client.
• Respond to client requests for information and administrative questions.
• Coordinate mailing/shipping of materials and overnight packages for assigned projects.
• Asset management of project equipment and maintenance.
• Other duties as assigned.

Skills

Data entry

Record keeping

Data research

Compliance analysis

Attention to detail

Communication

Time management

Leadership

Education

Two years college coursework

Tools

PowerPoint

Job description

The Program Specialist (Coordinator) performs complex program support duties that may encompass database and user management, data entry, record keeping, data research and compliance analysis. Work in this position requires a high degree of accuracy, attention to detail, organizational skills, multi-task orientation, excellent communication skills with client and subcontractors, time management and leadership skills.Resource Innovations (RI) is a women-led energy transformation firm focused on impact . Building on our expertise in energy efficiency, were constantly expanding our portfolio of clean energy solutions to guide utilities through increasingly complex, connected challenges. Load flexibility. Electrification. Carbon reduction. With every step, were leading the charge to power change.Duties and ResponsibilitiesTrack project deliverables to ensure on-time completion of tasksCoordinate day-to-day activity and administration of projectsProvide customer service and reporting support to projectsFacilitates on-site conference call meetings with clients as necessaryResearch information and documentation for response to management and/or client requestsDevelop template of charts and information graphs for reports, training materials, and other documents as assignedCoordinate all project activities associated with assigned projectsDevelop contract status sheets for projects and update on a monthly basisPerform data entry and update and manage program information utilizing databasePerform administrative QA/QC duties per program requirementsDevelop project plan that considers timeline, resources, and budgetEditing and production of PowerPoint presentations, training materials, and other technical documents as assignedMaintain project databaseTrack, compile, and process all necessary paperwork and prepare monthly invoicing of assigned projects per project requirementsReview and assign appropriate billing codes to invoices.Track project expenses and produce expense reportsDraft and submit invoices directly to clientRespond to client requests for information and answer administrative questionsCoordinate mailing and shipping of materials and overnight packages for assigned projectsAsset management of project equipment and maintenanceAll other duties assignedRequirementsLocation: Must be based in Santa Fe Springs, CA.Onsite Availability: Must be willing and able to work onsite Monday-Friday, 8-5pm PST as required.Education: Minimum of two years of college coursework or equivalent education and experience.Driver’s License & Insurance: Must possess a valid California driver’s license, maintain an acceptable driving record, and carry the minimum required automobile insurance.Professional Experience: Minimum of three years of experience working in a professional office environment.Administrative Support: Minimum of two years of experience providing administrative support.Project Coordination: Minimum of two years of experience coordinating projects, including tracking tasks, managing schedules, and supporting project deliverables.About Resource InnovationsResource Innovations (RI) is a women-led energy transformation firm focused on impact . Building on our expertise in energy efficiency, we’re constantly expanding our portfolio of clean energy solutions to guide utilities through increasingly complex, connected challenges. Load flexibility. Electrification. Carbon reduction. With every step, we’re leading the charge to power change.Resource Innovations is an Equal Opportunity Employer, committed to ensuring equal employment opportunities for all job applicants and employees without regard to race, color, religion, national origin, gender, age, disability, marital status, genetics, protected veteran status, sexual orientation, or any other protected status. In addition to federal law requirements, Resource Innovations complies with applicable state and local laws governing non-discrimination in employment in every location in which the company does work.Compensation & BenefitsResource Innovations offers competitive salaries based on a candidate's skills, experience and qualifications for the position. The compensation range for the base salary for this position is:$44,800.00-$52,000.00In addition to base pay, employees may be eligible for a discretionary annual bonus. The stated salary represents the expected compensation for this position. Final compensation will be determined based on factors such as the candidate's experience, education and location.At Resource Innovations, we believe supporting our people is essential to delivering impact. We offer a comprehensive benefits package designed to promote health, financial security, and work-life balance. This includes paid vacation, paid sick time, paid holidays, a 401(k) retirement plan with employer match, medical, dental and vision coverage, parental leave, an employee assistance program, commuter benefits, and additional supplemental offerings.Employment with Resource Innovations is contingent upon the successful completion of a comprehensive background check and reference check. If applicable to the position, a pre-employment drug screen may also be required.The above job description and job requirements are not intended to be all inclusive. Resource Innovations retains the right to make changes or adjustments to job descriptions and/or job requirements at any time without notice.