Workforce Training Specialist

Virginia Community Colleges; Lynchburg (VA); On-site; USD 48,000 - 54,000; Full time

Job summary

Central Virginia Community College in Lynchburg, Virginia seeks a motivated Workforce Training Specialist to provide administrative, operational, and outreach support to the Workforce Solutions Office as the department grows its customized training portfolio.

The entry-level role covers scheduling, registration assistance, vendor agreements, and employer outreach, with on-site classroom and event coverage, occasional overnight travel, and periodic evenings/weekends.

Qualifications

• Associate degree from a regionally accredited institution, or equivalent combination of education and experience.
• Experience in an administrative, customer-service, or sales/marketing support capacity.
• Working knowledge of Microsoft Office (Word, Excel, Outlook, Teams, Forms) and proficiency with, or strong aptitude for, artificial intelligence and data/dashboard tracking tools.
• Demonstrated ability to communicate professionally and persuasively with the public and business contacts.
• Strong organizational, time-management, and project-management skills; ability to manage multiple diverse and complex projects concurrently.
• Ability to work effectively in a diverse community and meet the needs of diverse student/adult/business populations.
• Availability for occasional evening/weekend hours and occasional overnight travel to support classes and events.

Responsibilities

• Provide administrative and operational support to the Workforce Training Coordinator, including scheduling, registration assistance, custom training and instructor agreements, surveys, and records/dashboard tracking of outputs and outcomes; maintain electronic program files.
• Assist with building and refinement of the college’s business/employer database and industry clusters, and support continuous improvement initiatives in processes, systems, and technology use, as directed by the Coordinator.
• Provide on-site and off-site logistical and participant support for open-enrollment classes, assessments, special projects, and employer-site trainings, including during nontraditional (evening/weekend) hours and occasional overnight travel within and outside the region.
• Conduct entry-level outreach to area employers to introduce customized training and business services (credit, noncredit, distance learning, and referrals to other college departments and services); maintain employer contact records.
• Assist in drafting training proposals, quotes, outlines, and supportive documents under the direction and review of the Workforce Training Coordinator.
• Assist with development, editing, and distribution of marketing/outreach materials and promotional campaigns, and support special projects and departmental initiatives as assigned.
• Participate in relevant college committees as assigned.

Skills

Microsoft Office

AI & Data Dashboards

Communication

Organizational skills

Project management

Customer service

Education

Associate degree or equivalent experience

Tools

CRM systems

Job description

Posting Summary

Working Title

Working Title Workforce Training Specialist

Role Title

Role Code

Role Code 19211-SW

FLSA

FLSA Nonexempt

Pay Band

Pay Band 04

Position Number

Position Number 29201006

Agency

Agency Central Virginia Community College

Division

Division Central Virginia Community College (Div)

Work Location

Work Location Lynchburg - 680

Hiring Range

Hiring Range $47,500 to $54,000

Emergency/Essential Personnel No

EEO Category

EEO Category 6-Administrative Support

Full Time or Part Time

Full Time or Part Time Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Does this position have a bilingual or multilingual skill requirement or preference? No

Work Schedule

Typically, Monday through Friday, 8:00 a.m. to 5:00 p.m., with periodic evening and weekend hours and occasional overnight travel (within and outside the region) required to support program administration and operations, classes, employer-site activities, and special college events.
This is a non-exempt position; overtime is compensated in accordance with the Fair Labor Standards Act.

Sensitive Position

Sensitive Position No

Job Description

Central Virginia Community College is located in Lynchburg, Virginia, in view of the Blue Ridge Mountains. CVCC is a comprehensive two-year institution of higher education with an enrollment of approximately 5,000 students in occupational/technical programs and university-parallel/college transfer programs. The Workforce Solutions Office, part of the Professional & Career Studies Division, addresses the business and healthcare educational needs of employers, job seekers, and the community to enhance economic prosperity and quality of life throughout the Greater Lynchburg Region.
The Workforce Solutions Office at Central Virginia Community College seeks a motivated, service-oriented professional to serve as Workforce Training Specialist. This entry-level position provides administrative, operational, event, and business-development support to the Workforce Training Coordinator as the department’s customized and corporate training portfolio grows. The successful candidate will divide time between administrative/logistical support, classroom and event coverage, and entry-level outreach to area employers.

RESPONSIBILITIES

• Provide administrative and operational support to the Workforce Training Coordinator, including scheduling, registration assistance, custom training and instructor agreements, surveys, and records/dashboard tracking of outputs and outcomes; maintain electronic program files.
• Assist with building and refinement of the college’s business/employer database and industry clusters, and support continuous improvement initiatives in processes, systems, and technology use, as directed by the Coordinator.
• Provide on-site and off-site logistical and participant support for open-enrollment classes, assessments, special projects, and employer-site trainings, including during nontraditional (evening/weekend) hours and occasional overnight travel within and outside the region.
• Conduct entry-level outreach to area employers to introduce customized training and business services (credit, noncredit, distance learning, and referrals to other college departments and services); maintain employer contact records.
• Assist in drafting training proposals, quotes, outlines, and supportive documents under the direction and review of the Workforce Training Coordinator.
• Assist with development, editing, and distribution of marketing/outreach materials and promotional campaigns, and support special projects and departmental initiatives as assigned.
• Participate in relevant college committees as assigned.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Associate degree from a regionally accredited institution, or equivalent combination of education and experience.
• Experience in an administrative, customer-service, or sales/marketing support capacity.
• Working knowledge of Microsoft Office (Word, Excel, Outlook, Teams, Forms) and proficiency with, or strong aptitude for, artificial intelligence and data/dashboard tracking tools.
• Demonstrated ability to communicate professionally and persuasively with the public and business contacts.
• Strong organizational, time-management, and project-management skills; ability to manage multiple diverse and complex projects concurrently.
• Ability to work effectively in a diverse community and meet the needs of diverse student/adult/business populations.
• Availability for occasional evening/weekend hours and occasional overnight travel to support classes and events.

Additional Considerations

• Prior experience supporting workforce development, continuing education, or corporate training programs.
• Demonstrated interest or coursework in business development, marketing, or program administration.
• Experience with CRM or contact-tracking systems and strong proficiency in technology.

Operation of a State Vehicle

Operation of a State Vehicle No

Supervises Employees

Supervises Employees No

Required Travel

Required Travel Occasional

Posting Number

Posting Number CLS_4804P

Recruitment Type

Recruitment Type General Public - G

Number of Vacancies

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date

Job Open Date 10/13/2026

Job Close Date

Job Close Date 11/02/2026

Agency Website

Contact Name

Email

Phone Number

Phone Number 434-832-6578

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

This position offers a defined path for growth as the department’s business services and corporate/customized training activity expands. As independent outreach, proposal development, and account management responsibilities increase, the position may be considered for advancement to Program Administration Specialist II (Pay Band 05), based on demonstrated performance and department need.
Telework Option: Limited – on-site presence required for classroom, events, and employer-facing support; telework subject to business needs and supervisor approval.

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http