Program & Research Operations Specialist

Vanderbilt University; Nashville (TN); On-site; USD 42,000 - 60,000; Full time

Job summary

Vanderbilt University is seeking a Program Specialist in Garland Hall (College of Arts & Sciences) to provide comprehensive administrative and operational support to the Medicine, Health & Society Department. You will work with faculty, postdocs, students, and staff, handling purchasing, travel, and record-keeping in line with university policies.

The role requires strong copy-editing and interpersonal skills, the ability to manage multiple projects, and the capacity to work independently or as

Qualifications

• An Associate’s or Bachelor’s degree from an accredited institution of higher education is necessary.
• Two years of professional experience are necessary.
• Four years of directly related experience is highly preferred.
• Strong copy-editing skills are necessary.
• Strong interpersonal communication skills are necessary.
• Ability to prioritize multiple projects and deadlines is necessary.
• Knowledge of University policies, processes and procedures is preferred.
• Microsoft Office proficiency (Word and Excel) and Adobe Professional are necessary.

Responsibilities

• Provide administrative and operational support to the Chaired Professor of the Practice and the Senior Researcher.
• Coordinate Chaired Professor’s calendar with scheduling team.
• Prepare and process expenditures and reimbursements for the Chaired Professor of the Practice.
• Process One Card transactions for catering, event rentals, and office or event supplies.
• Serve as Guest Travel Coordinator (GTC) and arrange flights, lodging, and travel logistics for visiting guests.
• Prepare and process travel expenses reimbursements and honoraria payments for guests.
• Coordinate procurement of services, supplies, and equipment and create purchase orders per university policies.
• Assist with hiring, onboarding, and supervision of student workers.
• Maintain organized filing systems and records for compliance and efficiency.
• Coordinate meetings and events including schedules, agendas, catering, rooms, and setups.
• Support trans-institutional initiatives and partnerships as assigned.
• Contribute to departmental operations through special projects and other tasks.
• Field calls to the Chaired Professor of the Practice as needed.
• Coordinate cross-team collaboration as assigned.

Skills

Microsoft Office

Copy Editing

Interpersonal Skills

Prioritization

Teamwork

Policy Knowledge

Education

Associate’s or Bachelor’s degree

Tools

Adobe Acrobat Pro

Excel

Word

Job description

Vanderbilt University is seeking a Program Specialist in Garland Hall (College of Arts & Sciences) to provide comprehensive administrative and operational support to the Medicine, Health & Society Department. You will work with faculty, postdocs, students, and staff, handling purchasing, travel, and record-keeping in line with university policies.

The role requires strong copy-editing and interpersonal skills, the ability to manage multiple projects, and the capacity to work independently or as