Program Registrar

YMCA of Greater Hartford; Colebrook (CT); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Tuition Reimbursement

Post University Tuition Discount

FREE YMCA Membership

Childcare Discounts

Program Discounts

Paid Time Off

Medical, Dental & Vision Insurance

Job summary

The YMCA of Greater Hartford is seeking a Camp Registrar in Colebrook, CT. This part‑time role focuses on managing registrations, data entry, invoicing, and compliance with state regulations and YMCA guidelines, in coordination with program staff.

You will greet participants, maintain relationships with camp families, handle payments and financial aid tracking, and provide reports as needed. Strong communications and attention to detail are essential.

Qualifications

• Excellent communication skills, both written and verbal.
• Must be highly attentive to detail and follow through, resolve problems, meet deadlines.

Responsibilities

• Consistently provides friendly, courteous assistance to customers, staff, and groups.
• Maintain a positive relationship with camp families and ensure program space is available.
• Assist with program promotion and required reports.
• Ensure registration requirements are met and manage medical forms and financial aid tracking.
• Handle reservations for groups and answer questions.
• Provide accounting services including billing, deposits, grants, and funds.
• Ensure payment is collected and reconciled for all participants.

Skills

Communication skills

Attention to detail

Time management

Education

Accounting/Finance degree

Tools

Word

Excel

Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Program Registrar

Part Time Under 20 Colebrook, CT, US

2 days ago Requisition ID: 4509

Camp Registrar

Job Description

The Camp Registrar is responsible for ensuring the successful individual and group registrations for all specified programs, including program intake, Daxko data entry, reporting as needed, invoicing/collections, and working with the designated Program staff to ensure programs meet all state regulations, accreditation requirements, and YMCA guidelines.

Greets everyone by using names whenever possible; extends thanks whenever appropriate; makes relationship building the number one priority at all times. The position is responsible for ensuring that the mission, purpose, image and core values of the YMCA of Greater Hartford are conveyed.

ESSENTIAL FUNCTIONS:

• Consistently provides friendly, courteous assistance, exceeding customer expectations every day, which includes building and maintaining healthy professional relationships with customers, staff, and groups.
• Maintain a positive and ongoing relationship with camp families.
• Work with appropriate Program Director to ensure program space is available for designated program areas.
• Assist with program promotion as required.
• Assist with required reports as required.
• Work closely with Program Team to ensure all registration requirements are met. This includes but is not limited to complete and accurate program registration, all medical forms for participants as required and track financial aid.
• Work with prospective and existing groups in making reservations and answering questions.
• Provides accounting services for the program, including billing, accepting and depositing payments, grants, funds.
• Ensure that payment is collected and reconciled for all participants in the program.
• Attend required GHY cabinets meetings as required.

JOB REQUIREMENTS:

• Degree in Accounting, Business Management, or Finance or equivalent experience working with finance.
• Excellent communication skills, both written and verbal.
• Must be highly attentive to detail and follow through, resolve problems, be aware of deadlines and organize workload to meet them.
• Requires both a comprehensive knowledge and utilization of Microsoft Office and proficiency in Word, Excel and Outlook.

PHYSICAL REQUIREMENTS:

• Must be able to sit for extended duration.
• Must be able to bend and stoop occasionally.
• Must be able to lift up to 15 pounds occasionally.

  GHYMCA Employee Benefits

  Tuition Reimbursement: Up to $1,000 per year.

  Post University Tuition Discount: 50% off tuition.

  FREE YMCA Membership: Valued at $750 annually.

  Childcare Discounts: Available to eligible employees. Discounts vary based on full-time or part-time employment status.

  Program Discounts: Discounts on swim lessons, summer camp, sports, and other YMCA programs.

  Paid Time Off: Available to eligible employees.

  Medical, Dental & Vision Insurance: Available to full-time employees working 30 or more hours per week. The YMCA covers 90% of employee medical premiums for eligible high-deductible health plans.

  Generous Retirement Savings: The YMCA contributes 12% of gross pay toward retirement for eligible full-time and part-time employees after two years of service, provided they work at least 1,000 hours each year (approximately 20 hours per week).

  Employee Assistance Program (EAP): Free, confidential counseling, services, and resources to support employees.

  FREE SNOO Rental: Free six-month SNOO rental for expecting parents working 20 or more hours per week.