Program Project Coordinator

Stanford Health Care; California; On-site; USD 62,000 - 81,000; Full time

Job summary

Stanford Health Care is seeking a Project Coordinator within Facilities Planning and Design in Palo Alto. You will manage reporting, schedules, and cross-department activities to support the SHC clinical organization.

The role emphasizes leadership in project facilitation, administrative processes, and resource coordination across departments. The position requires strong organizational and communication skills, a high school diploma (bachelor's preferred), and 2–5 years of client-facing

Qualifications

• High school diploma or equivalent.
• Bachelor's degree preferred.
• Two to five years of client-facing experience in a complex environment.
• Excellent organizational and problem-solving skills.
• Ability to manage multiple changing priorities and work independently or with others.
• Proficient with Microsoft Office (Word, Excel, PowerPoint) and Meridian phone system.

Responsibilities

• Manages reporting and ensures project resources are utilized appropriately; maintains project schedules.
• Leads individual projects, facilitates workshops and committee meetings, and reports results.
• Provides administrative processes expertise and maintains documentation within SHC.
• Coordinates hiring processes and department orientation; oversees HealthStream compliance.
• Oversees equipment and supplies allocation; tracks inventory and reports costs.
• Manages events and coordinates cross-department requests for support (communications, housekeeping, engineering).
• Participates in projects and completes tasks within requested timeframes.

Skills

Project coordination

Leadership

Administrative support

Communication

Time management

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Meridian phone system

Job description

1.0 FTE Full time Day - 08 Hour R2661018 Hybrid 108460030 Facilities Planning and Design Business & Administration PALO ALTO, 3430 W Bayshore Rd, California

Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

A Brief Overview

Under the direction of the Manager, assist managing projects and programs which support the Stanford Hospital and Clinics organization and integration of the department. Provides leadership in the areas of financial management, human resources, communications, purchasing, inventory management, and other department support. Coordinates projects and activities. Serves as liaison to customers and other departments. Strong, positive relationships required with support departments as well as with vendors.

Locations

Stanford Health Care

What You Will Do

• Project Coordinator: Manages reporting and ensures company resources are utilized appropriately. Manages project schedules. Coordinates departmental project activities and ensures project phases are documented appropriately.
• Leadership: Manages individual projects as they arise and provides direction regarding additional areas of opportunity. Presents results and manages/facilitates individual workshops and committee meetings.
• Administrative Support: Provides leadership and expertise of the administrative processes and flow of paperwork within Stanford Hospital and Clinics (SHC).
• Human Resources & Recruitment: Provides policy and procedure expertise as requested by the Management Team. Guarantees timely submission of evaluations and paperwork associated with the smooth functioning of personnel within department. Coordinates hiring new employees, and gives initial department orientation and reviews departmental HealthStream Courses compliance.
• Supplies and Inventory Management: Oversees equipment and supplies allocation. Facilitates periodic inventory review of all equipment and prepares appropriate facility reports as requested. Tracks and presents cost management efforts to at departmental staff meetings.
• Events Coordinator: Manages events.
• Department Support: Coordinates requests for support from departments such as communications, housekeeping and engineering and maintenance. Serves as the STAR representative, coordinating the installation and maintenance of data and phone communication. Works with representatives from those departments to insure that quality work is completed on a timely basis. Ensures that new hires have resources as needed – at the right place at the right time.
• Other Duties: Participates in projects as assigned and completes within requested timeframes. Performs other related work as assigned.

Education Qualifications

• High school diploma or equivalent required. Bachelors Degree preferred.

Experience Qualifications

• Two to five years of experience interacting with clients, customers and/or patients in a complex environment.

Required Knowledge, Skills And Abilities

• Extensive knowledge and understanding of hospital and clinic organization preferred.
• Excellent organizational and problem solving skills with the ability to prioritize multiple and diverse tasks.
• Possesses an ability to manage multiple changing priorities.
• Must be able to take direction and work effectively both alone and collaboratively with others.
• Demonstrated ability to independently seek out and obtain information.
• Demonstrated ability to exercise good judgment and use discretion in confidential situations.
• Excellent written and verbal communication skills required.
• Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff and others.
• Exhibits a professional approach to work including a sense of responsibility for assigned duties.
• Prepares and manages accurate file systems in a manner that is consistent with standard office practice.
• Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals.
• Demonstrated ability and interest in learning new software programs as required.
• Intermediate level proficiency using computer software systems including Microsoft Office, Word, Excel, PowerPoint as well as other office equipment including Meridian phone system, copiers, facsimile, etc.
• Follows safety policies and procedures. Incorporates ergonomic principles in work habits.

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family’s perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale: Generally starting at $45.08 - $58.61 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.