Program Process Analyst

SAIC; Colorado Springs (CO); On-site; USD 90,000 - 115,000; Full time

Job summary

SAIC in Colorado Springs seeks a Program Process Analyst to support PMO operations and provide executive-level administrative support to the Program Manager. You will manage governance, reporting, and documentation for about 35 projects and maintain compliant, audit-ready records.

The role emphasizes process improvement, coordination with government customers, and tight collaboration with project teams, subcontractors, and corporate stakeholders.

Qualifications

• Bachelor's degree with 6+ years of relevant experience.
• Must be a U.S. citizen with current TS or TS/SCI clearance and local to Colorado Springs, CO.
• Experience supporting a Program Management Office, program operations team, project management organization, or comparable business function.
• Background in Space operations, System integration, Project or program management, Organizational leadership, Human capital management.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills; experience preparing reports and executive briefs.
• Proficiency with Microsoft Office applications and project planning tools.

Responsibilities

• PMO Operations (65-70%): support program execution, governance, and operational excellence across a complex portfolio of projects.
• Coordinate development, review, quality assurance, and submission of contract deliverables to ensure compliance and quality.
• Prepare Monthly Status Reports and develop program dashboards and SOPs.
• Collect, analyze, and report program performance metrics, risks, dependencies, and action items for leadership decisions.
• Facilitate meetings, capture decisions, and track follow-up actions to closure.
• Executive Support (30-35%): manage calendars, prepare agendas and briefing materials, track executive actions, and coordinate leadership events.
• Maintain audit-ready records and handle sensitive information with discretion.

Education

Bachelor's degree

Tools

Microsoft Office Suite

Microsoft Project

Primavera P6

Job description

SAIC is seeking a highly organized, proactive, and detail-oriented Program Process Analyst in Colorado Springs to support the AF TENCAP HOPE 2.0 contract. This mission-focused effort integrates Intelligence Community collection architectures, technologies, and capabilities with Department of Defense operational requirements to rapidly deliver innovative and cost-effective solutions supporting warfighters across multiple mission domains.

As a key member of the Program Management Office (PMO), the Program Process Analyst will support program execution, governance, reporting, compliance, and operational effectiveness across a portfolio of approximately 35 projects. The successful candidate will serve as a central coordination point among program leadership, project teams, subcontractors, corporate stakeholders, and Government customers.

In addition to PMO responsibilities, this position provides executive-level administrative support to the Program Manager, ensuring efficient leadership operations and effective program oversight.

This role is ideal for a professional who thrives in a dynamic environment, enjoys driving process improvements, and excels at organizing complex information to support informed decision-making.

Responsibilities:

Program Management Office (PMO) Operations (65-70%)

• Support program execution, governance, and operational excellence across a complex portfolio of projects
• Coordinate the development, review, quality assurance, and submission of contract deliverables, ensuring compliance with contractual requirements and quality standards
• Prepare and consolidate Monthly Status Reports (MSRs), including project progress, risks, issues, personnel updates, cost status, and milestone tracking
• Develop and maintain program dashboards, trackers, reporting tools, standard operating procedures, and process documentation
• Collect, analyze, and report program performance metrics, milestones, risks, dependencies, and action items to support leadership decision-making
• Facilitate meetings, capture decisions and action items, prepare meeting minutes, and track follow-up actions to closure
• Coordinate communication and collaboration among project teams, technical leads, subcontractors, corporate partners, and Government stakeholders
• Monitor compliance with contract requirements, customer reporting requirements, applicable GSA AAS guidance, and company policies
• Maintain organized, audit-ready program records and support program reviews, inspections, audits, and data calls
• Track and manage administrative workflows, including Travel Authorization Requests (TARs), Requests to Initiate Purchases (RIPs), Consents to Purchase (CTPs), trip reports, and related activities
• Verify travel and procurement actions receive proper approvals and comply with established requirements
• Identify and implement process improvements that enhance reporting accuracy, efficiency, and program performance

Executive Support to the Program Manager (30-35%)

• Provide executive administrative support to the Program Manager in support of overall program operations
• Manage calendars and coordinate meetings, leadership reviews, customer engagements, and stakeholder events
• Prepare agendas, executive correspondence, briefing materials, leadership reports, and presentation packages
• Track executive action items, suspense dates, and follow-up requirements to ensure timely completion
• Coordinate logistics for customer visits, leadership meetings, and program reviews
• Support preparation and distribution of customer-facing and executive communications
• Maintain leadership reference materials, records, and documentation repositories
• Handle sensitive and proprietary information with professionalism, discretion, and sound judgment

Required Qualifications:

• Bachelor's degree and 6+ years of relevant experience; additional experience may be considered in lieu of a degree
• Must be a U.S. citizen with current TS or TS/SCI clearance and local to Colorado Springs, CO.
• Experience supporting a Program Management Office, program operations team, project management organization, or comparable business function
• Background in one or more of the following areas: Space operations
• System integration
• Project or program management
• Organizational leadership
• Human capital management
• Strong organizational, analytical, and problem-solving skills
• Demonstrated ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment
• Excellent written and verbal communication skills, including experience preparing reports, executive briefings, meeting minutes, and professional correspondence
• Experience tracking and reporting quantitative performance metrics and program status
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and Teams
• Experience using project planning, scheduling, or reporting tools such as Microsoft Project, Primavera P6, or similar platforms
• Ability to work independently while colla