Program Operations & Sponsorship Assistant

ChildFund Zambia; McAllen (TX); On-site; USD 21,000 - 29,000; Full time

Job summary

ChildFund is seeking an Assistant II, Program Support, Operations, and Sponsorship for the Texas team. This full-time fixed-term position is on-site in McAllen, TX, with bilingual Spanish/English requirements and a pay rate of $18 per hour with full benefits.

The role provides cross-functional operational and administrative support to sponsorship programs, logistics, and donor engagement, developing procedures, coordinating meetings, and ensuring efficient workflows across the office for two

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 2–3 years of relevant experience in administrative coordination, logistics, or operations.
• Experience with Microsoft Office suite of applications.

Responsibilities

• Develop and implement standard operating procedures for administrative and office management functions to ensure consistency and efficiency.
• Provide administrative support to the Country Director including scheduling, correspondence, and cross-functional coordination needs.
• Monitor and support the use of data collection tools to track participation, measure progress toward goals, and document impact.
• Lead the production of a monthly Texas team newsletter and support preparation of program and new business documents for external engagement and influencing.
• Provide support in school/community activities and contribute to managing sponsorship processes during peak seasonal periods.
• Purchase and track supplies to ensure cost efficiencies, compliance with approved budgets, and timely monthly reports.
• Review materials for compliance with branding requirements.
• Organize internal/external meetings, workshops, and travel logistics.
• Coordinate logistics pertaining to gifts in kind resources and support digital transition of sponsorship processes.
• Identify opportunities to improve office workflows and operational processes, making recommendations for efficiency and stronger coordination across the team.
• Remain alert to safeguarding risks and promote safeguarding practices.

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Salesforce

Job description

ChildFund is seeking an Assistant II, Program Support, Operations, and Sponsorship for the Texas team. This full-time fixed-term position is on-site in McAllen, TX, with bilingual Spanish/English requirements and a pay rate of $18 per hour with full benefits.

The role provides cross-functional operational and administrative support to sponsorship programs, logistics, and donor engagement, developing procedures, coordinating meetings, and ensuring efficient workflows across the office for two