Program Operations Specialist: Startup Incubator & CTSC

Case Western Reserve University; Cleveland (OH); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Healthcare benefits

Retirement plans

Tuition assistance

Paid time off

Winter recess

Job summary

Case Western Reserve University seeks a Program Administrative Specialist to manage day‑to‑day logistics for the 11000 Cedar startup incubator and CTSC Translational Fellows program. The role handles onboarding, calendars, payroll paperwork, travel, and reporting for multiple cohorts within a split 0.5 FTE each team.

The position requires 2–3 years of related administrative experience, strong organizational skills, and proficiency with Airtable, InfoReady, Google Workspace, and MS Office.

Qualifications

• 2–3 years of related experience in administrative, operational, or project coordination roles.
• High school education required; Bachelor’s degree preferred.
• Experience navigating complex tracking systems, contracts, or program logistics is desirable.

Responsibilities

• Coordinate onboarding/offboarding, licenses, access, and room reservations across incubator and CTSC programs.
• Administer recruitment, scheduling, travel, reimbursements, stipends, and funding allocations for Fellows.
• Monitor office supplies, template usage, and submitting routine purchasing and funding documentation.

Skills

Organizational skills

Communication

Multitasking

Airtable

InfoReady

Google Workspace

Microsoft Office

Confidentiality

Team coordination

Problem solving

Education

High school diploma

Bachelor's degree preferred

Tools

Airtable

InfoReady

Google Forms/Sheets

Microsoft Office

Calendar systems

Job description

Case Western Reserve University seeks a Program Administrative Specialist to manage day‑to‑day logistics for the 11000 Cedar startup incubator and CTSC Translational Fellows program. The role handles onboarding, calendars, payroll paperwork, travel, and reporting for multiple cohorts within a split 0.5 FTE each team.

The position requires 2–3 years of related administrative experience, strong organizational skills, and proficiency with Airtable, InfoReady, Google Workspace, and MS Office.