Program Operations Specialist - Part-Time

Jersey Digs; Camden (NJ); On-site; USD 36,000 - 52,000; Part time

Benefits offered by this job

NJ Earned Sick Leave

Part-time up to 25 hours/week

No health benefits

Job summary

Jersey Digs seeks a Program Operations Coordinator to ensure smooth day-to-day operations for the Camden Food Fund in Camden, NJ. The role focuses on logistics, coordination, and admin systems that support governance, applicant processes, and program delivery.

The position reports to program staff and collaborates with the CAB and CFNJ/CFNJ partners. It is a part-time role at 32 USD/hour, up to 25 hours/week, with sick leave per NJ law and no health benefits.

Qualifications

• 2–4 years of experience in program coordination, nonprofit operations, project management, administrative management, or a related role.
• Exceptional organizational skills with the ability to manage multiple projects, deadlines, and competing priorities simultaneously.
• Strong written and verbal communication skills with excellent attention to detail.
• Experience coordinating meetings, events, and logistics involving multiple stakeholders.
• Proficiency with Microsoft Office and Google Workspace, including Excel/Sheets, Word/Docs, and Google calendar management.
• Experience maintaining organized records, databases, and project management systems.
• Ability to work independently while collaborating effectively with diverse teams and community partners.
• Commitment to equity, community-centered practices, and respectful engagement with diverse populations.
• Must possess a dependable personal vehicle for travel to client locations, site visits, or off-site duties (reimbursement for mileage will be provided).

Responsibilities

• Schedule, coordinate, and support CAB and Impact Investment Committee meetings.
• Manage meeting logistics including space, food, interpretation, stipends, and accessibility needs.
• Prepare and distribute agendas, materials, and translated content in coordination with staff, with materials shared at least two business days before meetings whenever possible.
• Track attendance, decisions, and follow-up items.
• Serve as the primary point of contact for CAB and committee logistics and communications.
• Coordinate fund information sessions and applicant outreach logistics.
• Manage applicant communications, scheduling, reference checks, and follow-ups, in a manner consistent with the Fund’s non-traditional, dignity-centered approach to underwriting.
• Track applications, documentation, and process milestones.
• Coordinate meetings with underwriters and staff.
• Maintain applicant records and internal tracking systems, handling applicant financial and personal information with discretion.
• Schedule and coordinate meetings with external partners and consultants.
• Track partner contracts, scopes of work, and deliverables.
• Support onboarding of TA providers, coaches, and consultants.
• Maintain organized partner contact lists and documentation.
• Track grant timelines, reporting deadlines, and funder requirements.
• Support preparation and submission of grant materials and reports.
• Schedule funder meetings and check-ins.
• Maintain organized funder files and reporting documentation.
• Manage program budgets in coordination with the program manager.
• Process invoices, payments, reimbursements, and stipends accurately and on schedule.
• Track contracts, payments, and vendor documentation.
• Maintain internal calendars, task lists, and project management tools.
• Support internal coordination across staff and partners.

Skills

Program coordination

Nonprofit operations

Project management

Administrative management

Excel/Sheets

Google Workspace

Communication

Organizational skills

Reliable vehicle

Driver

Monday.com

Tools

Monday.com

Microsoft Office

Job description

Jersey Digs seeks a Program Operations Coordinator to ensure smooth day-to-day operations for the Camden Food Fund in Camden, NJ. The role focuses on logistics, coordination, and admin systems that support governance, applicant processes, and program delivery.

The position reports to program staff and collaborates with the CAB and CFNJ/CFNJ partners. It is a part-time role at 32 USD/hour, up to 25 hours/week, with sick leave per NJ law and no health benefits.