Program Operations & Scheduling Coordinator

First Children Services; Cherry Hill Township (NJ); On-site; USD 37,000 - 44,000; Full time

Benefits offered by this job

Health insurance

PTO & sick leave

Life insurance

Disability insurance

EAP

Referral bonus

Job summary

First Children Services, based in Cherry Hill, NJ, seeks a Program Operations Coordinator to support Transitions and Homebound Services. The role centers on coordinating administrative processes, scheduling, documentation, and program activities to ensure timely service delivery and effective communication with schools and families.

The ideal candidate will bring 2–4 years of administrative or coordination experience, strong organizational skills, and proficiency with MS Office and databases.

Qualifications

• Two to four years of administrative, program coordination, education, healthcare, or related experience preferred.
• Experience in educational, behavioral health, healthcare, or human services settings preferred.
• Demonstrated ability to manage multiple priorities and deadlines.

Responsibilities

• Coordinate daily administrative operations for Transitions and Homebound programs.
• Maintain student records, attendance, documentation, and program files.
• Enter and update information within internal systems.
• Prepare reports, spreadsheets, and program-related documentation.
• Maintain inventory of office and program supplies.
• Support program events and special projects as assigned.
• Coordinate referral intake and onboarding activities.
• Facilitate communication between districts, instructional staff, clinicians, and program leadership.
• Assist with staff scheduling based on availability and student needs.
• Monitor service requests and required documentation.
• Track timelines and follow up on outstanding items.

Skills

Organization skills

Time management

Communication

Customer service

Confidentiality

Multitasking

Education

HS Diploma

Related degree preferred

Tools

Microsoft Office

Student Information Systems

CRM systems

Job description

First Children Services, based in Cherry Hill, NJ, seeks a Program Operations Coordinator to support Transitions and Homebound Services. The role centers on coordinating administrative processes, scheduling, documentation, and program activities to ensure timely service delivery and effective communication with schools and families.

The ideal candidate will bring 2–4 years of administrative or coordination experience, strong organizational skills, and proficiency with MS Office and databases.