Program Assistant 2 - Provider Management Specialist/Inspector

The-Children's-Home-Society-of-New-Jerse; Toms River (NJ); Presencial; USD 42.000 - 51.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical

Dental

Vision

FSA

Life/LTD

PTO

Non-Union 403(b)

Descripción de la vacante

The Children’s Home Society of New Jersey is seeking a diligent office professional in Toms River, NJ. You will support licensing, registration, and inspection activities for family child care providers in compliance with state policies.

Responsibilities include coordinating trainings, managing registrations, conducting inspections, processing payments, and maintaining accurate documentation in NJCCIS and related systems. Travel is required for field visits and meetings.

Formación

• Minimum high school diploma; associate degree or related training preferred.
• 2–3 years of proven experience in a professional office environment.
• Proficient with Microsoft Office; strong administrative and clerical skills.
• Must have a car and valid driver's license; travel required.

Responsabilidades

• Provide mandatory CCDBG Orientation training to prospective family child care providers and family, friend, and neighbor providers.
• Manage FCC Registration process per Manual of Requirements for Family Child Care.
• Manage Approved Home process per DFD policy.
• Perform all home inspections for FCC, initial and renewal.
• Perform home inspections for Family, Friend and Neighbor providers, initial and annual re-inspection.
• Record all FCC registration and renewal payments.
• Review and understand all inspection forms for FCC and FFN inspections.
• Perform all FCC and FFN program observations.

Conocimientos

Spanish language

Microsoft Office proficiency

Educación

High school diploma

Associate degree or relevant training

Herramientas

Microsoft Office Suite

Descripción del empleo

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Toms River Office, Toms River, NJ, US

5 days ago Requisition ID: 1085

Salary: $46,173.40 Annually

Education Requirements :

Position requires a minimum high school diploma; prefer a two-year college degree or other additional training beyond high school.

Work Experience Requirement:

Two to three years proven experience working in a professional office environment.

Salary: $46,173.40 per year

CHSofNJ Benefits: Medical, Dental, Vision, FSA, Life/LTD, PTO, Non-Union 403(b)

Primary Job Responsibilities:

• Provide mandatory CCDBG Orientation training to prospective family child care providers and family friend and neighbor providers
• Manage FCC Registration process in accordance with the Manual of Requirements for Family Child Care
• Manage Approved Home process in accordance with DFD policy
• Perform all home inspections for FCC, initial and renewal
• Perform all home inspections for Family, Friend and Neighbor providers, initial and annual re-inspection
• Record all FCC registration and renewal payments
• Review and understand all Inspection forms for both FCC and FFN Inspections
• Perform all FCC Program Observations
• Perform all FFN Program Observations
• Send electronic reminders for the performance of renewals in NJCCIS
• Review registrations submitted for omissions, send requests for omitted information
• Send reminders for renewal to be done in NJCCIS
• Review all renewal information for omissions and send pertinent reminders
• Issue Temporary Certificates of Registration.
• Issue new Certificate of Registration.
• Monitor the required number of FCC homes/ month per OOL regulations
• Ensure data is accurate on monitoring reports
• Review and learn the Manual of Requirements for Family Child Care Homes
• Utilize Licensing software through the NJCCIS portal (eXpedite), synchronize to ASCEND
• Ensure information is accurate in NJCCIS
• Ensure providers complete program profile annually
• Learn online CARI process for all in home providers
• Attend Family Child Care Organization NJ meetings monthly (FCCONJ) (travel required)
• Attend quarterly Office of Licensing meeting at designation OOL venue (travel required)
• Provide technical assistance to registered family child care providers
• Recruit new family child care providers
• Attend all community events for the purpose of recruiting new FCC providers
• Submit in a timely manner all required paperwork that is pertinent to any complaint
• Attend classes to learn the delivery of First Aid and CPR training
• Perform CPR/ First Aid training
• Explain ECC payment information to FFN's and FCC providers who accept subsidies
• Enroll FCC providers in the Child and Adult Care Food Program
• Perform Child and Adult Food Care Program monitoring for FCC providers enrolled in the food program as required by regulation
• Submit in a timely manner all regulatory paperwork for CACFP
• Assist in the meal counts for CACFP, entering information into the database
• Perform technical assistance visits to FCC and FFN homes to assist parents in the use of IVR for e-Child Care attendance purposes as needed

Other Skills and Abilities:

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology. Flexibility to perform a range of clerical/support tasks, ability to work independently as well as within the unit. Excellent computer skills are required and knowledge of Microsoft Office Suite. Must have a car and valid driver's license as travel is required. Bi-lingual/Spanish strongly preferred, but not required.

The Children's Home Society is an Equal Opportunity/Affirmative Action Employer M/F/D/V. We celebrate diversity and are committed to creating an inclusive environment for all employees.