Program Operations & Outreach Assistant

SCMCAA; Winona (MN); On-site; USD 32,000 - 48,000; Full time

Job summary

SCMCAA in Minnesota is seeking a Program Assistant to support the Program Director by handling a variety of administrative tasks and helping plan and run programs on a daily basis.

The role involves scheduling outreach projects, maintaining program records, coordinating with staff, and assisting with reports and correspondence for funding sources. Strong typing, customer service, and software proficiency are required.

Qualifications

• Experience as Program Assistant or in a relevant position.
• Working knowledge of program(s) and agency management practices.
• Good understanding of funding source required software, computer programs, databases, etc.
• Ability to greet the public and respond to inquiries in a friendly and objective manner.
• Ability to type 60 wpm accurately, using correct spelling and grammar.
• Ability to learn new software and technology quickly.

Responsibilities

• Support Program Director in planning, organizing and implementing programs and policies.
• Assist in scheduling projects for outreach workers, energy auditors, etc.
• Facilitate the timely completion of programs by encouraging adherence to schedules and deadlines.
• Assist in tracking, logging and reporting program/client information required by funding sources.
• Prepare relevant paperwork and keep updated files and electronic records.
• Contact with the public and route applicants to appropriate staff person.

Skills

Program management

Agency management practices

Office software

Typing 60 wpm

Public/customer service

Education

BS/BA in Business Administration

Tools

MS Office

Databases

Accounting software

Job description

SCMCAA in Minnesota is seeking a Program Assistant to support the Program Director by handling a variety of administrative tasks and helping plan and run programs on a daily basis.

The role involves scheduling outreach projects, maintaining program records, coordinating with staff, and assisting with reports and correspondence for funding sources. Strong typing, customer service, and software proficiency are required.