Program Operations & Fellowships Coordinator

East West Center; Honolulu (HI); On-site; USD 52,000 - 70,000; Full time

Job summary

The East-West Center is seeking an on-site Program Assistant for a one-year appointment to provide broad administrative and operational support to designated teams. You will coordinate programs, plan and report on activities, manage communications, and assist with budgeting and compliance across various offices.

Responsibilities include preparing materials, processing forms and travel, facilitating workshops and virtual programs, drafting documents, maintaining files, and supporting visitors and

Qualifications

• Ability to organize, prioritize, and coordinate a wide variety of tasks.
• Demonstrates effective written and verbal communication.
• Ability to work independently and handle confidential information.

Responsibilities

• Prepare program materials and summarize information for staff requests.
• Process purchase orders, housing, travel, and payment documents with fiscal staff.
• Coordinate workshops and virtual events, including setup and participant support.
• Draft and edit correspondence, reports, and memoranda with attention to detail.
• Maintain organized program files and calendars for staff workflows.

Skills

Organization

Prioritization

Communication

Independent work

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat Pro

Google Suite

Zoom

Skype

Job description

The East-West Center is seeking an on-site Program Assistant for a one-year appointment to provide broad administrative and operational support to designated teams. You will coordinate programs, plan and report on activities, manage communications, and assist with budgeting and compliance across various offices.

Responsibilities include preparing materials, processing forms and travel, facilitating workshops and virtual programs, drafting documents, maintaining files, and supporting visitors and