Program Assistant: Professional Development & Operations

eastwestcenter; Honolulu (HI); On-site; USD 57,000 - 78,000; Full time

Benefits offered by this job

Health insurance

Retirement plan with generous company

Paid time off

Job summary

The East-West Center in Honolulu seeks an on-site Program Assistant for a one-year appointment with potential extension. The role provides comprehensive administrative and operational support to designated teams, ensuring planning, reporting, communications, and budgeting are coordinated efficiently.

The successful candidate will liaise with internal departments, funders, and stakeholders to ensure compliant program delivery, travel arrangements, and effective records management while serving as

Qualifications

• Education & Experience – a high school diploma and at least five (5) years of relevant work experience with progressively increasing responsibilities that demonstrate the ability to perform the duties of the position; or a combination of post-high school education and directly related experience which totals five (5) years.
• Communication – Possesses strong written and verbal English communication skills and can effectively speak and interact with people of diverse backgrounds and abilities in person, on the phone, and in digital environments.
• Demonstrated Ability – to organize, prioritize and coordinate work involving a wide variety of tasks; to take initiative and work independently and cooperatively in following through on assignments; to assume responsibility for whole areas of work and integrate information from relevant sources.
• Knowledge – of office practices and recordkeeping procedures; of correct English grammar, punctuation, spelling, and word usage; of office machines, equipment, and emerging technologies; high proficiency with Microsoft Word and Excel, Adobe, Acrobat Pro, or equivalent office computer applications; proficiency with Google suite, Microsoft 365, or other work sharing platforms; and of meeting software such as Microsoft Teams and Zoom.
• Physical Requirements – Able to sit, walk or stand for extended periods of time; dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a phone; see and read a computer screen and printed matter with or without vision aids; read and understand rules and policies, labels, and instructions; and to hear, speak and understand speech at normal levels and on the telephone.

Responsibilities

• Provides administrative and fiscal support for designated programs and activities.
• Arranges travel and prepares related documents in accordance with policies.
• Drafts and collates information for internal reporting and annual reports.
• Liaises with units to support fiscal work and program development, communications, and alumni engagement.
• Assists in budget preparation and manages, trains, and oversees student assistants.

Skills

Written and verbal English

Organizational skills

Attention to detail

Diversity & inclusion

Education

High school diploma + 5+ years experience

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat Pro

Google Suite

Microsoft 365

Microsoft Teams

Zoom

Job description

The East-West Center in Honolulu seeks an on-site Program Assistant for a one-year appointment with potential extension. The role provides comprehensive administrative and operational support to designated teams, ensuring planning, reporting, communications, and budgeting are coordinated efficiently.

The successful candidate will liaise with internal departments, funders, and stakeholders to ensure compliant program delivery, travel arrangements, and effective records management while serving as