Program Operations & Events Coordinator

Direct Jobs; Seattle (WA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Fred Hutchinson Cancer Center in Seattle seeks an Operations Administrator (Project Coordinator II) to coordinate and execute a broad range of program events within the Infectious Disease Sciences (IDS) Program. The role reports to the Senior Project Manager for IDS and collaborates with IDS faculty and staff.

The position supports event management, office operations, and program initiatives, with hybrid work options and cross-program collaboration to advance research and clinical objectives.

Responsibilities

• Facilitate scientific symposia, meetings, and conferences for internal and external audiences, representing the IDS Program to domestic and international faculty, researchers, and professionals.
• Collaboratively plan and coordinate recurring meetings, seminars, and special events with all aspects of event management.
• Maintain and utilize event management databases to track sponsorships, registrations, scholarships and travel awards, attendance, and other activities.
• Serve as the primary point of contact for event coordination and management, providing registration support and venue logistics throughout the event lifecycle.
• Ensure confidentiality and security of sensitive information related to participants, sponsors, faculty and staff.
• Monitor event budgets with program staff and support resource allocation.

Skills

Event planning

Administrative support

Budget tracking

Communication

Tools

Event software

Job description

Fred Hutchinson Cancer Center in Seattle seeks an Operations Administrator (Project Coordinator II) to coordinate and execute a broad range of program events within the Infectious Disease Sciences (IDS) Program. The role reports to the Senior Project Manager for IDS and collaborates with IDS faculty and staff.

The position supports event management, office operations, and program initiatives, with hybrid work options and cross-program collaboration to advance research and clinical objectives.