IDS Programs Operations & Events Coordinator

Fred Hutch; Seattle (WA); Hybrid; USD 80,172 - 109,470; Full time

Benefits offered by this job

Medical/Dental/Vision

Tuition reimbursement

Paid vacation

Job summary

Fred Hutchinson Cancer Center seeks an Operations Administrator (Project Coordinator II) to coordinate a broad range of program events within the Infectious Disease Sciences Program. You will plan symposia, manage budgets, and maintain schedules in collaboration with IDS faculty and staff.

You will support clinical service operations, manage calendars, databases, and office logistics, while ensuring data integrity and confidentiality. Partial campus and remote work options are available.

Qualifications

• Bachelor’s Degree in related field or equivalent experience.
• Five years post-bachelor's project coordination experience in a research setting.
• Experience with Airtable or similar project management software.
• Experience in planning workshops and events (20-200 attendees).
• Ability to manage budgets, expense reporting, and procurement processes.
• Excellent communication and collaboration across stakeholders.
• Ability to work irregular hours for symposium/conference events.

Responsibilities

• Coordinate and manage symposia, meetings, and conferences for internal and external audiences.
• Plan and coordinate recurring meetings, seminars, and events with end-to-end responsibilities.
• Maintain event databases tracking sponsorships, registrations, and travel awards.
• Serve as primary contact for event coordination, registrations, and venue logistics.
• Ensure confidentiality and security of sensitive information.
• Monitor event budgets and support resource allocation.
• Support IDS schedules and clinical service coordination.
• Manage office supplies, IT requests, and equipment.
• Develop and maintain internal data tracking and databases.
• Assist with program reports and IDS highlight submissions.

Skills

Event planning

Budget tracking

Communication skills

Microsoft Office

Cross-functional collaboration

Problem solving

Education

Bachelor's Degree in related field

Tools

Airtable

Smartsheet

SharePoint

Zoom

Microsoft Office/365

Job description

Fred Hutchinson Cancer Center seeks an Operations Administrator (Project Coordinator II) to coordinate a broad range of program events within the Infectious Disease Sciences Program. You will plan symposia, manage budgets, and maintain schedules in collaboration with IDS faculty and staff.

You will support clinical service operations, manage calendars, databases, and office logistics, while ensuring data integrity and confidentiality. Partial campus and remote work options are available.