Infectious Disease Program Operations & Events Coordinator

Fred Hutchinson Cancer Research Center; Seattle (WA); Hybrid; USD 80,172 - 109,470; Full time

Benefits offered by this job

Medical/Vision/Dental benefits

Retirement plan

Paid vacation

Paid sick leave

Paid holidays

Tuition reimbursement

Job summary

Fred Hutchinson Cancer Center, based in Seattle, seeks an Operations Administrator to coordinate a broad range of program events and activities within the Infectious Disease Sciences (IDS) Program. The role supports event management, clinical service coverage, and program operations, reporting to the Senior Project Manager.

The position emphasizes independent judgment, strong organization, collaboration, and the ability to balance multiple priorities in a dynamic research environment, with

Qualifications

• Bachelor’s Degree in related field or equivalent experience required.
• Minimum of three years post-master's or five years post-bachelor's project coordination experience in a research setting.

Responsibilities

• Facilitate planning and coordination of scientific symposia, meetings, and conferences for internal and external audiences.
• Coordinate event management tasks including invitations, RSVP tracking, materials, website content, agendas, and evaluations for CME and non-CME activities.
• Maintain event databases for sponsorships, registrations, scholarships, and travel awards; provide registration support and oversee venue logistics.
• Manage clinical service coverage calendars and coordinate ID consult/outpatient schedules; maintain Teams channel as central hub for staff.
• Assist with IT requests, equipment setup/moves, and procurement; manage office supplies and internal data tracking.
• Support program administration team meetings and prepare special reports; assist in IDS highlight submissions.

Skills

Communication

Project coordination

Cross-functional collaboration

Budget tracking

Education

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Microsoft Teams

SharePoint

Smartsheet

Adobe Acrobat

Zoom

Job description

Fred Hutchinson Cancer Center, based in Seattle, seeks an Operations Administrator to coordinate a broad range of program events and activities within the Infectious Disease Sciences (IDS) Program. The role supports event management, clinical service coverage, and program operations, reporting to the Senior Project Manager.

The position emphasizes independent judgment, strong organization, collaboration, and the ability to balance multiple priorities in a dynamic research environment, with