Program & Operations Coordinator II

Research Compliance Office at the Texas A&M University System; College Station (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Texas A&M AgriLife Extension Service in College Station seeks a Business Coordinator II to provide administrative, financial, and operational support for the 4-H Youth Development Program, with primary responsibility for coordinating business functions related to the Prairie View Cooperative Extension Program (PVCEP), Formsite administration, inventory management, and web support.

Role requires bachelor’s degree or equivalent, strong organizational and communication skills, and ability to

Qualifications

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Three years of related experience.
• Knowledge of word processing and spreadsheet applications.
• Effective verbal and written communication skills.
• Strong interpersonal, leadership, problem solving, and organizational skills.
• Maintains attention to detail and utilizes sound judgment.
• Ability to multitask and work cooperatively with others.

Responsibilities

• Actively monitors aged invoices and declined transactions and conducts appropriate follow‑up to ensure outstanding payments are collected in a timely manner.
• Creates invoices in iPay and works with A/R Coordinator to follow up on payments received.
• Obtains signature and processes all county transfers for State approval.
• Monitors and processes all county waivers at state level.
• Develops the Gold Star quotas for district offices using the current enrollment and distributes the Gold Star award packets.
• Runs enrollment reports for the Texas 4-H Program Director and/or when requested.
• Ensures that group enrollment report deadlines are communicated and met by district specialists, and assists with processing as needed.
• Assists A/P coordinator with vendor set‑up and monitoring the set‑up process in AggieBuy.
• Assists A/P coordinator with account reconciliation when needed.
• Logs checks for A/R coordinator when needed.
• Serves as a backup to other business office positions when needed.
• Serves as the primary business office liaison for Prairie View 4-H Clubs, ensuring clear communication and coordination between clubs and administrative units.
• Monitors and processes Prairie View county waivers in accordance with established policies and procedures.
• Maintains accurate records by logging and tracking all approved enrollments.
• Develops and distributes annual invoice to Prairie View in a timely manner.
• Monitors invoice activity, ensuring accuracy, proper documentation, and timely reconciliation of payments.
• Serves as contact for state and district faculty and staff members relating to forms and formsite.
• Monitors Formsite account for space allotments and payment.
• Works with business office team members to maintain and update submission forms for the State 4-H Business Office.
• Maintains accurate and up-to-date inventory records for all departmental assets.
• Creates preliminary Fixed assets when new items are purchased.
• Manages inventory levels by monitoring usage, identifying discrepancies, and reconciling records.
• Prepares and certifies official inventory lists in accordance with institutional or regulatory requirements.
• Identifies surplus, obsolete, or unused items and coordinates proper disposition or redistribution.
• Ensures surplus processes are completed in compliance with applicable policies and procedures.
• Collaborates with staff to track asset movement and ensure accountability across the department.
• Maintains documentation and reporting related to inventory status, updates, and surplus actions.
• Serves as a contact for all 4-H Specialists related to updating and maintaining the Texas 4-H Youth Development Program Website.
• Works directly with AgriLife Communications and AgriLife Information Technology on maintaining operations and components of website.
• Explores and installs various plug‑ins as needed on the website.
• Ensures ADA compliance of information posted on website.
• Performs monthly link check of entire website.
• Maintains and updates 4-H youth development program resources online via Texas Resources database.
• Works with Texas 4-H Faculty to ensure updated annual forms and information are posted on the website.
• Provides support, as needed, to 4-H programs and processes.
• Assists with Texas 4-H page on Texas A&M AgriLife intranet as requested/needed.
• Performs other duties as assigned.

Skills

Verbal and written communication

Interpersonal skills

Leadership

Organizational skills

Attention to detail

Multitasking

Word processing & spreadsheets

Education

Bachelor’s degree in applicable field or equivalent

Three years of related experience

Job description

Texas A&M AgriLife Extension Service in College Station seeks a Business Coordinator II to provide administrative, financial, and operational support for the 4-H Youth Development Program, with primary responsibility for coordinating business functions related to the Prairie View Cooperative Extension Program (PVCEP), Formsite administration, inventory management, and web support.

Role requires bachelor’s degree or equivalent, strong organizational and communication skills, and ability to