Program Operations Coordinator

American Medical and Trade Institute; Passaic (NJ); Remote; USD 25,000 - 39,000; Part time

Benefits offered by this job

Flexible schedule

Competitive hourly rate

Competitive hourly rate

Job summary

A leading certification program provider in New Jersey is seeking a part-time Program Operations Coordinator to support instructors and ensure smooth operations across high school sites. Candidates with experience in school administration are preferred. The role is primarily remote with occasional visits, offering flexible scheduling and competitive compensation. Strong communication and organizational skills are key to thrive in this position, which aims to positively impact student programs.

Qualifications

• Confidence in interacting with school administrators.
• Experience coordinating staff, programs, or operations.
• Familiarity with K–12 workflows.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Proficiency with Google Workspace, shared drives, email, and virtual meeting platforms.

Responsibilities

• Serve as the primary point of contact for instructors.
• Ensure attendance, reports, logs, and waivers are submitted accurately.
• Conduct check-ins to confirm classes meet standards.
• Maintain all program records and documentation.
• Maintain all program records, rosters, and compliance-related documentation.
• Support onboarding of new instructors and assist with scheduling, materials, and classroom needs.
• Prepare weekly program summaries and help manage the operational flow of programs.
• Provide direct administrative support to AMTI leadership, including follow-ups and issue tracking.

Skills

Strong communication skills

Highly organized

Proficiency with Google Workspace

Ability to work independently

Google Workspace proficiency

Tools

Google Workspace

Job description

Program Operations Coordinator (Part-Time, 20 Hours+/Week)

American Medical and Trade Institute (AMTI) Competitive Hourly Rate • Flexible Schedule • Ideal for School-Based Professionals

American Medical and Trade Institute partners with high schools across New Jersey to deliver nationally recognized certification programs in Allied Health, Public Safety, Criminal Justice, and high-demand career pathways. We are seeking a part-time Program Operations Coordinator who can support our instructors, communicate with school administrators, and ensure smooth operations across multiple program sites.

This role is especially well-suited for candidates with experience working in a principal’s office, school main office, guidance department, or district administrative environment.

Key Responsibilities

• Serve as the primary point of contact for AMTI instructors across multiple high school locations
• Ensure daily attendance, weekly reports, clinical logs, and waivers are submitted accurately and on time
• Communicate professionally with principals, administrators, and school staff
• Conduct virtual or on-site check-ins to confirm classes are running to AMTI standards
• Maintain all program records, rosters, and compliance-related documentation
• Support the onboarding of new instructors and assist with scheduling, materials, and classroom needs
• Prepare weekly program summaries and help manage the operational flow of programs
• Provide direct administrative support to AMTI leadership, including follow-ups and issue tracking
• Hold instructors accountable for deadlines and program expectations
• Identify issues early and elevate to leadership as needed
• Represent AMTI professionally in all communications

Ideal Background

We strongly encourage candidates with experience in:

• Principal’s Office Administration
• Assistant to a Principal or Vice Principal
• School Main Office Support
• Guidance Office Coordination
• District Program Support / Student Services
• CTE or vocational program administration

Your familiarity with K–12 workflows is a major advantage in this role.

Required Qualifications

• Strong communication skills and confidence in interacting with school administrators
• Highly organized with excellent follow-through
• Experience coordinating staff, programs, or operations across multiple locations
• Ability to work independently, prioritize tasks, and meet deadlines
• Proficiency with Google Workspace, shared drives, email, and virtual meeting platforms

Preferred Qualifications

• Experience in Allied Health, CTE, or school-based program support
• Bilingual (English/Spanish)
• Familiarity with compliance documentation and high-school administrative processes

Schedule & Compensation

• Part‑Time, 20 Hours+/Week with flexible scheduling
• Primarily remote with occasional school visits
• Competitive hourly rate based on experience

Who Thrives in This Role

• Stay organized in fast‑paced, multi‑site environments
• Are assertive and professional when following up with instructors
• Communicate clearly with school administrators
• Enjoy supporting programs that impact students directly