CTI Administrative Clerk, Salem High School

Salem Public Schools

Salem (MA)

On-site

Part time

14 days+

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Job summary

A public school district in Salem, Massachusetts is seeking a part-time Administrative Clerk to support the startup of an adult night school program. Responsibilities include assisting with administrative tasks, providing customer service in English and Spanish, and helping with data entry and event coordination. The ideal candidate must have a high school diploma, strong organizational skills, and the ability to collaborate effectively in a team. This grant-funded position offers flexible hours to support the program's objectives.

Qualifications

Experience in administrative tasks, ideally in education.
Ability to communicate effectively in English and Spanish.
Strong time-management skills.

Responsibilities

Assist with administrative tasks in the adult night school program.
Provide customer service to students and families.
Help with data entry and coordination of events.

Skills

Bilingual communication (English and Spanish)

Organizational skills

Customer service

Data entry

Team collaboration

Education

High school diploma or equivalent

Associate's degree or higher in a related field (preferred)

Tools

Google Suite (Docs, Sheets, Slides, Forms)

Job description

CTI Administrative Clerk, Salem High School

Salem Public Schools – Salem High School, Salem, Massachusetts. Open in Google Maps.

Job Details

Job ID: 4247925

Application Deadline: Posted until filled

Posted: May 05, 2023 12:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Type: Part-time, grant funded

Salary: Per AFSCME contract

About: Salem Public Schools is a small, diverse city with a proud maritime and immigrant history. Salem Public School educators are passionate about urban education and understand the urgency of improving student achievement. We respect and value the racial, cultural, and linguistic diversity of our students and their families, and have a strong commitment to the Salem community. We seek individuals who are able to serve all of our students, regardless of ability, economic status, gender/gender identity, language, race/ethnicity, sexual orientation, or other backgrounds. Salem Public Schools has a clear equity statement and core values that guide and drive our work as an anti‑racist organization. Applicants who have experience working in urban schools and have bilingual skills are strongly encouraged to apply.

Grant Funder: CommCorp Career Technical Initiative. Salem High School is the recipient of a $327,947.50 grant from Commonwealth Corporation on behalf of the Baker Administration to increase a skilled workforce in the trades through third shift programs.

This initiative, announced by Governor Baker, seeks to address the persistent need for skilled labor in construction, trades, and manufacturing. Commonwealth Corporation administers these funds to eliminate the skills gap confronting employers by providing opportunities for youth and adults to retrain for skilled occupations, and by transforming vocational high schools into Career Technical Institutes that run three shifts a day to bring more high‑school students and adults into the program.

As part of a multi‑year strategy, CTI plans to train 20,000 new skilled workers in key trades and technical jobs. Among the grants approved by the Workforce Skills Cabinet in 2021, 35 new career pathway programs and 22 expansions of career pathway programs at 10 vocational‑technical schools will provide training and job placement for more than 800 adults.

What You’ll Do

Salem High School is seeking an Administrative Clerk to support the startup and implementation of an adult night school program beginning this summer. In this role, you will work in a collaborative team environment to support the success of our adult learners in Salem Public School’s new third‑shift program as part of the Salem High School Career and Technical Education department. This position will work during the program training hours to support the CTI Program Manager and CTE Director, processing documentation and student communication, and other duties as assigned.

This position is grant‑funded through the Career Technical Initiative with CommCorp and is part‑time, with 200 hours allocated until June 30 2023, and 900 hours allocated between July 1 2023 and January 30 2024, with the opportunity and intention to extend the program and contract hours.

Role Responsibilities

Assist with administrative tasks related to the implementation of the adult night school program at Salem High School
Provide customer service to students and families in both English and Spanish (Portuguese preferred)
Help with data entry, scheduling, and coordination of events and programs
Manage and maintain files and documents
Assist with outreach and recruitment efforts
Attend meetings and take minutes as needed
Prepare invoices, requisitions, and purchase orders as needed
Manage a dedicated phone line for the program
Perform other duties as assigned by the CTE Director and CTI Program Manager

What You’ll Bring:

We are looking for candidates who have diverse backgrounds and experiences, are inspired by our mission, and are highly motivated to change adult lives through education. You’ll be right at home here if you are a reflective practitioner who values collaboration with colleagues and pushes yourself, your work, and the people around you to the next level. We expect our SPS employees to:

Hold a deep commitment to students and families and value diversity: The SPS community is vibrant and diverse in background, ethnicity, language, and perspective. You embrace and affirm the backgrounds of all members of the SPS community and view our diversity as a powerful resource that supports us each in learning and doing our best work.
Hold high expectations for yourself, students, and colleagues: You see potential in all, especially our SPS students, and maintain high expectations for achievement while providing the support necessary to meet that bar. You hold yourself to high expectations, modeling SPS values and seeking opportunities to improve continuously.
Build authentic, caring relationships with colleagues, students, and families: You build strong relationships across students, families, and colleagues that are collaborative in nature and contribute to the individual and collective success of SPS. You partner with families and colleagues to make decisions in the best interest of students and learning.
Embrace feedback: You are a reflective practitioner who learns from failure, using mistakes and challenges as opportunities for growth. You model persistence and a growth mindset and thrive in a culture of feedback.

Job Requirements:

High school diploma or equivalent
Associate’s degree or higher in a related field preferred
Proficient in verbal and written communication in English and Spanish (Portuguese preferred)
Strong organizational and time‑management skills
Excellent written and verbal communication and interpersonal skills
Ability to work independently and as part of a team
Proficiency in the Google Suite: Docs, Sheets, Slides, Forms
Must be able to work flexible hours, including evenings and weekends as needed
Collaborate with the CTI Program Manager and CTE Director to develop innovative solutions ensuring the long‑term success and sustainability of this program.
Attend and coordinate materials for the night school program events designed for graduating students and their families.
Collaborate in the design, oversight, and implementation of events related to the third shift program.
Maintain CTE data in Aspen for MA DESE enrollment tracking purposes.
Assist the CTE Director with Salem High School marketing and program materials (CTE Newsletter, Web site, Social Media platforms, Press Releases, SHS Experience/Program Brochures, etc.).
Assist the CTI Program Manager with third shift training marketing and program materials (Program Newsletter, Web site, Social Media platforms, Press Releases, Program Experience/Brochures, etc.).
Partner with families of students and include them in the students’ learning & development, as well as encourage families to further the mission of the school.
Follow all DESE, SPS, SHS, and other regulations and school policies, and plan and implement appropriate revisions to program policies and procedures as needed to reflect industry trends/standards.
Establish and maintain records of student activities in all programs within the scope of this position, including data on partner employers & resources, as well as data on student performance and hours of classroom instruction and on the job training.
Assist with the daily operations associated with the CTE and CTI offices, as needed.
Support the Career Development Coordinator in related duties as needed.
Perform all other essential duties as assigned by the CTI Program Manager or CTE Director.
Evidence of mastery of a wide variety of teacher competencies and the understanding of instructional techniques.
Current authorization to work in the United States

Preferred qualifications

Advanced educational preparation.
Evidence of educational leadership.
Curriculum development experience and knowledge of technical competencies with curriculum frameworks.
Demonstrated experience supporting students with disabilities.
Demonstrated experience supporting English language Learners.

Work Year:

Grant funded: April 1 2023 - June 30 2023: 200 hours. July 1 2023 - January 31 2024: 900 hours.

FTE/Hours:

Part‑time, flexible hours during spring, day‑time hours during summer, evening hours during the fall.

Reports to:

CTI Program Manager, Career & Technical Education Director, Executive Principal Salem High School.

Equal Opportunity Employer

Salem Public School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Position Type

Part-time

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