Program Operations & Budget Analyst

The California State University; San Jose (CA); On-site; USD 64,013 - 69,281; Full time

Job summary

San José State University is seeking an Administrative Analyst/Specialist to provide comprehensive budget and program support for the M.S. Speech Language Pathology program. You will manage budgets, analyze enrollment and expenditures, and generate monthly financial reports for leadership.

The role requires handling confidential information, coordinating with campus offices, and supervising faculty recruitment processes, while ensuring compliance with FERPA and university policies.

Qualifications

• Bachelor’s degree or equivalent training.
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Responsibilities

• Manage the annual budget allocation in PACE funding and annual role forwards.
• Project annual program budget based on analysis of enrollment and past and projected expenditures.
• Analyze fiscal needs and performance, set budget and allocations, and administer accounts for the program; produce monthly reports for the Program Director.
• Analyze department needs and make annual purchasing plans for supplies, equipment, and professional development allocations.
• Develop and maintain detailed budget records and spreadsheets on all departmental accounts, reconcile monthly with the Common Financial System (CFS) and Data Warehouse, and develop automated systems as appropriate.
• Prepare and run monthly budget reports (LCD, Account Period Paid, Monthly Paycheck Report, Setup Audit, Job Period Paid).
• Compile and analyze department expenditure data and respond to budget inquiries to resolve issues.
• Reconcile department allocations, special funding, and budgets with the DRO.
• Track and project salaries for faculty, staff, and student workers across each fiscal year.
• Manage financial transactions, Pcard, and GoCard through Concur, CSUBuy, FTS, and other financial services.
• Supervise all operational aspects of the faculty recruitment processes.
• Oversee all temporary faculty, visiting scholars, and student worker appointments.

Skills

Policy knowledge

Software proficiency

Communication skills

Multitasking

Confidentiality

Emerging tech awareness

Education

Bachelor’s degree

Tools

Microsoft Office

PeopleSoft

CMS/FST

CFS

Data Warehouse

Gmail/Google Docs

Job description

San José State University is seeking an Administrative Analyst/Specialist to provide comprehensive budget and program support for the M.S. Speech Language Pathology program. You will manage budgets, analyze enrollment and expenditures, and generate monthly financial reports for leadership.

The role requires handling confidential information, coordinating with campus offices, and supervising faculty recruitment processes, while ensuring compliance with FERPA and university policies.