Program Operations & Administrative Coordinator

Southern Oregon Education Service District; Missouri; On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Health insurance (up to $2185/month, a

Employer-paid PERS retirement system

9 paid holidays

Generous sick, vacation, and personal/

Job summary

SOESD seeks an Administrative Assistant III to support the SOREN and Mentoring Programs in Phoenix, Oregon. The role manages purchasing, payroll, travel, and business processes while coordinating hiring tasks, mentor program tracking, and professional development event logistics.

It serves as the hub for scheduling, communication, and day-to-day systems that keep SOREN running smoothly. Strong skills in Microsoft Office, Google Suite, Canva, and Zoom are required, along with the ability to

Qualifications

• High school diploma with four years of progressively responsible secretarial experience.
• Draft and prepare reports, correspondence, and records using accurate business English.
• Demonstrate a high skill level in using current office technology, including keyboarding and transcription.
• Working knowledge of budgeting and bookkeeping practices and procedures.
• Excellent communication skills to represent policies and procedures to various stakeholders.
• Work independently and organize work with minimum supervision.
• Work with a high degree of accuracy and meet deadlines.
• Keyboarding skills of 60 WPM or as specified for the position.
• Thorough knowledge of applicable computer software and ability to apply it.
• Physically perform assigned duties.

Responsibilities

• Prepares a wide range of documents from draft or general instructions.
• Compiles, organizes, and maintains program statistical data for reports.
• Processes purchase orders, expense reimbursements, travel requests, and related requisitions.
• Performs receptionist tasks and greets visitors; answers routine questions.
• Sorts and responds to correspondence in various formats (US Mail, courier, email).
• Prepares and organizes meeting materials, minutes, and agendas; follows up as needed.
• Coordinates workshop locations, designs brochures, and registers participants.
• Maintains files, records, and logs on computer and manual systems.
• Coordinates staff travel needs, including conference registrations and accommodations.
• Maintains attendance records and supervisor/staff calendars.
• Oversees office supplies inventory and equipment maintenance.
• Supports staff with office technology and devices.
• Collaborates with staff and community through effective communication.
• Maintains confidentiality for personnel, students, and program information.
• Serves as key contact for a program or function and liaises with other departments.
• Compiles data from varied sources and prepares summary reports.
• Researches files and records as directed or per policy.
• Monitors expenditures, tracks grants, and performs budgeting and bookkeeping tasks.
• Initiates recurring reports and standard letters; maintains program records.
• Performs other duties as assigned.

Skills

Microsoft Office

Google Suite

Canva

Zoom

Scheduling

Communication

Confidentiality

Multitasking

Education

High School Diploma or equivalent

Job description

SOESD seeks an Administrative Assistant III to support the SOREN and Mentoring Programs in Phoenix, Oregon. The role manages purchasing, payroll, travel, and business processes while coordinating hiring tasks, mentor program tracking, and professional development event logistics.

It serves as the hub for scheduling, communication, and day-to-day systems that keep SOREN running smoothly. Strong skills in Microsoft Office, Google Suite, Canva, and Zoom are required, along with the ability to