PROGRAM OFFICER 1

State-of-Nevad; Sparks (NV); On-site; USD 60,000 - 90,000; Full time

Job summary

The Nevada Department of Transportation in District 2, Sparks, NV is seeking a Program Officer 1 to oversee contracts and agreements throughout their lifecycle, from drafting to closing, while coordinating with project managers to monitor performance and facilitate audits. The role includes fiscal oversight, processing district expenses and vendor payments within budget limits.

Applicants must be authorized to work for ANY employer in the U.S. Sponsorship is not available.

Qualifications

• Bachelor's degree or higher in business/public administration or related field; or high school diploma plus two years of para-professional program support experience in Nevada state service.
• Experience applying state/federal laws, policies and procedures related to program compliance and reporting.

Responsibilities

• Oversee contract lifecycle from drafting to close.
• Manage district procurement processes and ensure regulatory compliance.
• Monitor agreement performance and coordinate with project managers for audits.

Skills

Contract management

Budget oversight

Regulatory compliance

Vendor payments

Audits

Team supervision

Communication

Education

Bachelor's degree in business administration or public administration

Job description

The Nevada Department of Transportation is hiring a Program Officer 1 in District 2, Sparks, NV. Incumbent duties include comprehensive management of contracts and agreements throughout their lifecycle, from drafting and negotiating to monitoring and closing various contract types. Responsibilities include overseeing the procurement processes for district contracts, ensuring compliance with regulations, and collaborating with project managers to monitor agreement performance and facilitate audits. The incumbent is also responsible for fiscal oversight, wherein the individual oversees the processing of district expenses, verifies account balances, and processes vendor payments while adhering to budget limits as needed. This position oversees two Admin Aids, an Administrative Assistant 2, an Accounting Assistant 2, and an Accounting Assistant 3. ** Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa. Please note that this position is on-site and does not offer remote work options. The Job Duties section listed in this announcement reflects the Statewide Class Specifications for all positions and does not fully correlate with the specific duties of this position. **

Program Officers administer a program or major component of a program by planning, coordinating and managing services and activities in accordance with legal and regulatory requirements and established program performance standards and objectives. Incumbents make decisions that significantly impact program direction and participants or clients and must determine the process required to achieve results within resource constraints.

Bachelor's degree from an accredited college or university in business or public administration, or other discipline related to the program assignment; OR graduation from high school or equivalent education and two years of para-professional program support experience equivalent to an Administrative Assistant III in Nevada State service which required the application of State and/or federal laws, policy and procedures; reviewing documents prepared by others for program compliance determinations; or preparing reports which summarize financial and statistical information; OR an equivalent combination of education and experience as described above.

Recommend, interpret, implement and disseminate regulations, policies and procedures related to program operations; and review amendments to applicable laws and regulations and incoming policy or procedural information for interpretation and distribution.

Research, develop, recommend and implement long term plans to enhance and maximize services provided; evaluate the success of the program and adapt to changes in funding, eligibility requirements and production/processing elements of the program.

Provide specialized information and services and serve as the technical expert regarding the assigned program services, activities and requirements; provide information, either verbally or in writing, to other State and federal agencies, management, department staff, program participants and the general public to ensure understanding and compliance; explain and apply laws, regulations, policies and procedures, and resolve high-level customer service issues and complaints; may develop and conduct presentations before State and federal agencies, management, program participants and/or other stakeholders as required.

Monitor program activities through on-site visits and/or the review of reports and records to ensure compliance with federal and/or State laws; evaluate and recommend changes to provider eligibility, client needs, vendor requirements, or identify client abuse or fraud; identify and project demographic and economic trends; conduct studies related to assigned program area; evaluate information and prepare reports requiring a thorough analysis of data and make recommendations on a course of action or problem resolution.

Conduct training and/or provide technical assistance for program participants and/or staff; write, revise and/or recommend the implementation of procedural manuals or program documentation; conduct ongoing clientele needs assessment and program evaluation by collecting and analyzing data.

Oversee the collection, maintenance and organization of required program records and documentation; prepare and ensure distribution of statistical, financial and narrative reports and summaries; and prepare information for management concerning program activities in order to make budget requests, identify problem areas, recommend solutions or facilitate policy decisions.

May supervise professional, technical or administrative staff to include performance evaluations, work performance standards, scheduling, work assignment and review, training and discipline.

Perform related duties as assigned.

Under limited supervision, incumbents perform the duties described in the series concept either statewide or within a formally established region/district. Incumbents recommend and implement changes to work plans, program performance standards and objectives for providing services, and eligibility requirements as permitted by program regulations and guidelines; and may train, supervise, and evaluate the performance of subordinate staff and/or a staff consisting of several students, volunteers and/or contract staff.

Working knowledge of:

• methods and practices used in developing and presenting information;
• English grammar, spelling and punctuation sufficient to compose reports and business correspondence;
• basic mathematical computation.

Ability to:

• analyze and interpret policies, regulations and technical materials;
• compose clear, grammatically correct and concise written communications such as responses to inquiries, narrative reports and instructional materials and other written materials;
• contribute effectively to accomplish team or work unit goals, objectives and activities;
• effectively interact and communicate with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds;
• independently analyze and resolve problems and determine appropriate action and implement solutions;
• communicate verbally to explain decisions, services, or programs or resolve problems through negotiation;
• establish and maintain effective working relationships with those contacted in the course of work assignments;
• contribute ideas and assist management in the development of short and long range goals and objectives;
• develop and implement program components and services;
• supervise assigned staff.

Skill in:

• operation of a personal computer to effectively input, retrieve and manipulate data.