ADMINISTRATIVE SERVICES OFFICER 4

State-of-Nevad; Carson City (NV); Sur place; USD 90 000 - 120 000; Plein temps

Résumé du poste

The Nevada Department of Transportation (NDOT) Administrative Services Division is hiring an Admin Services Officer 4 in Carson City, NV. This on-site role provides management, program oversight and compliance administration across multiple sections to support NDOT’s mission and goals.

Candidates will review and evaluate operations, supervise staff, and coordinate with internal and external stakeholders to ensure efficient fiscal management and reporting.

Qualifications

• Bachelor's degree in business administration, accounting, finance or related field and seven years of professional experience in budgeting; fiscal management; and management of multiple business operations.
• Experience in planning, organizing, coordinating and supervising work in two or more business functions (e.g., purchasing, contracts, HR, IT, facilities).
• Knowledge of internal controls, reporting processes and compliance with laws, regulations and standards.

Responsabilités

• Formulate, develop and monitor comprehensive agency budgets and forecasts.
• Review and evaluate program operations and results for efficiency and effectiveness.
• Provide administrative direction to deputy chiefs and coordination across sections.
• Develop, implement and revise policies related to collection and disbursement of funds.
• Oversee budget, fiscal management and accounting functions and internal controls.
• Coordinate with state and federal agencies, vendors, and external auditors.

Connaissances

Budgeting

Fiscal management

Policy compliance

Contracting

Supervision

Formation

Bachelor's degree in business administration, accounting, finance or related field

7 years of professional experience in budgeting and fiscal management

Description du poste

The Nevada Department of Transportation (NDOT) Administrative Services Division is hiring for an Admin Services Officer 4 in Carson City, NV. This position will provide management, program oversight, and compliance administration with a vast array of federal and state rules, regulations, policies, and procedures affecting all sections. Review and evaluate program operations and results, responsible for efficient and effective operations of all section areas. Provides administrative direction to the deputy chief and assistant chiefs to coordinate activities to further NDOT’s mission, goals, and objectives. Provides administrative support to the Director’s Office on complex issues with all sections. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa. Please note that this position is on-site and does not offer remote work options. The Job Duties section listed in this announcement reflects the Statewide Class Specifications for all positions and does not fully correlate with the specific duties of this position.

Administrative Services Officers function as business managers for a department, large division or major program area, with responsibility for accounting, budgeting and fiscal management. Additional responsibilities are varied and include planning, organizing, coordinating and supervising work in two or more business functions such as purchasing and warehouse operations; contracts and leases; human resources; Information Technology; buildings and grounds maintenance; facilities management and construction; food and laundry services; investments; vehicle utilization and maintenance; and/or communication equipment and office support services.

Bachelor's degree from an accredited college or university in business administration, accounting, finance or a related field and seven years of professional experience in formulating, developing and analyzing agency budgets; fiscal management; and management of multiple business operations, two years of which were equivalent to an Administrative Services Officer III in Nevada State service; OR an equivalent combination of education and experience as described above.

Formulate, develop and monitor comprehensive agency and/or program budgets; research and compile information regarding proposed purchases, expenditures and contracts; prepare and present oral and written justifications for budget proposals; compare expenditures against spending authority; approve transactions; develop revenue and expenditure forecasts by analyzing historical fiscal data and trends and assessing program needs.

Plan, organize and oversee agency/program accounting functions; develop, implement and revise policies and procedures related to the collection and disbursement of funds; establish and monitor internal control procedures and reporting processes; oversee the development and enhancement of automated systems used to maintain records and generate reports; prepare, review and distribute financial reports to management and external agencies; assist internal and external auditors by providing requested information.

Work collaboratively with representatives of other State agencies, federal and local jurisdictions, regulatory agencies, vendors, contractors and others in the community to coordinate activities, provide and obtain information, resolve problems, and represent the interests of management.

Analyze and resolve operating and fiscal management problems; prepare, review and evaluate a variety of materials including financial reports, budget status reports, contracts, leases and other documents in order to identify problems and trends, develop solutions, and advise management on alternative courses of action; research and interpret documentation related to assigned functions to determine applicable precedents, regulations and/or administrative guidelines.

Oversee activities related to budget, fiscal management and other assigned areas of responsibility to ensure compliance with applicable laws, regulations, policies, administrative guidelines and standards.

Oversee the preparation and maintenance of comprehensive records related to budget, accounting, fiscal management and other areas of responsibility; develop retention schedules and policies in accordance with legal requirements and State regulations.

Identify, plan, and coordinate capital improvement projects; develop project specifications; evaluate bids; present and defend project proposals and status reports; and monitor construction and repair activities.

Plan, organize and manage programs and activities in assigned areas of responsibility; develop and implement goals and objectives; review and evaluate outcomes and results; assess program effectiveness and propose enhancements to improve efficiency and effectiveness; develop innovative solutions to operational problems; train, supervise and evaluate the performance of other personnel as assigned.

Perform related duties as assigned.

Under general administrative direction, incumbents serve as the director of administrative or support services for a large and complex department such as Corrections, Transportation or Health & Human Services. Incumbents report directly to the department director or administrator of a large division, which has many complex and diverse programs, multiple budget accounts and staff in multiple locations throughout the State. Incumbents have a high degree of authority to make and implement independent decisions without the supervisor's approval. The consequence of error is significant since incumbents provide the highest level of administrative advice and support in critical areas of budget, fiscal management and business operations. Positions allocated to this level may be expected to direct, supervise and oversee the activities of lower level Administrative Services Officers in addition to professional, technical and support staff.

This job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level.

Working knowledge of:

• department funding sources and fiscal policies and procedures
• specialized auditing principles and practices applicable to governmental programs and activities
• organizational planning, budgeting, governmental accounting, fiscal forecasting, contracting, purchasing, inventory control, data processing and other business management areas

Ability to:

• negotiate solutions to problems where competing interests and conflicting opinions exist
• direct operations and activities related to the agency's budget, fiscal control and business operations
• make independent decisions requiring advanced knowledge of fiscal management and budgeting
• provide the highest level of technical advisement to management in critical program areas
• supervise and evaluate the performance of lower level Administrative Services Officers and other professional staff
• develop and implement long-range plans and develop innovative solutions to complex problems
• plan, organize and coordinate multiple programs and activities

Skill in:

planning, organizing and managing broad and complex programs