ADMINISTRATIVE SERVICES OFFICER 1

State of Nevada; Carson City (NV); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health Insurance

Vacation leave

Sick leave

12 paid holidays

PERS retirement

Deferred compensation

No state income tax

Public service loan forgiveness

Job summary

The State of Nevada's Department of Conservation and Natural Resources, Nevada Division of Forestry, in Carson City, seeks an Administrative Services Officer 1 to manage budgets, accounting and related fiscal functions. You will oversee internal controls, prepare reports, and interface with budget offices and external agencies.

The role requires a strong foundation in budgeting principles, accounting, and staff supervision, with collaboration across divisions to meet state goals and ensure

Qualifications

• Bachelor's degree and three years of professional experience in major business operations.
• Experience formulating and analyzing budgets and program finances.
• Experience supervising staff and coordinating with multiple agencies.

Responsibilities

• Formulate, develop and monitor agency budgets and financial plans.
• Oversee agency accounting functions and internal controls.
• Prepare financial reports and coordinate audits.
• Collaborate with other state agencies and vendors.
• Ensure compliance with statutes, regulations, and policies.

Skills

Budgeting principles

Accounting principles

Financial statement interpretation

Communication skills

Staff training and supervision

Data analysis

Education

Bachelor's degree in business administration, accounting, finance or related field

Tools

Excel

Databases

Word processing

Job description

Job Summary

The Department of Conservation and Natural Resources (NDCNR), protects, manages, and enhances the State's resources to provide the highest quality of life for Nevada's citizens and visitors. The NDCNR with over 900 employees consists of the Director's Office and the following divisions and programs: Environmental Protection, Forestry, State Lands, State Parks, Water Resources, Outdoor Recreation, Natural Heritage, State Historic Preservation Office, Off-Highway Vehicles, Sagebrush Ecosystem, and the Conservation Districts Program. The Department also provides support staff to the Nevada Tahoe Regional Planning Agency and has responsibility for numerous Boards, Commissions, and Councils. The Department has locations and/or provides program services in every community of the State. The Nevada Division of Forestry is recruiting for an Administrative Services Officer 1 located in Carson City. The incumbent is responsible for fiscal review and oversight of the general fund budgets, including, but not limited to, budget preparation and execution, preparation of annual spending plans, federal and state reporting, review and audit documents, forecasting of revenues and expenditures, review of invoices and contracts, and preparation of work programs. Act as a liaison between Division and Budget Office and/or Legislative Counsel Bureau staff as well as other State Agencies. Ensure timely services, meeting deadlines with severe time constraints, filing documentation and follow-up occurrences as required. This unit is responsible for all general fund accounting for the Division. Experience in and knowledge of state accounting is ideal. The incumbent is responsible for managing the workload and workflow within the unit, in conjunction with and under general guidance of ASO 4. This position requires communication with program staff and overseeing the work of subordinate staff and report as necessary to management and Department/Division leadership regarding general fund fiscal matters. This position interprets and provides guidance regarding applicable statutes, regulations, policies, and procedures related to state fiscal accounting. The incumbent will ensure staff performance matches with agency goals and objectives.

Essential Qualifications

Bachelor's degree from an accredited college or university in business administration, accounting, finance or related field and three years of professional experience including two years of responsibility for major business operations/functions such as grants administration, contract and lease administration, purchasing and warehouse operations, human resources, Information Technology or facilities maintenance and construction; and one year of experience formulating, developing and analyzing program or agency budgets and/or conducting statistical/economic data collection, analysis and research involving the application of advanced statistical, mathematical and economic principles and research modeling; OR one year of experience as a Budget Analyst II or Economist II in Nevada State service performing duties as described above; OR two years of experience as a Management Analyst II in Nevada State service performing duties as described above; OR an equivalent combination of education and experience as described above.

Job Duties

Formulate, develop and monitor comprehensive agency and/or program budgets; research and compile information regarding proposed purchases, expenditures and contracts; prepare and present oral and written justifications for budget proposals; compare expenditures against spending authority; approve transactions; develop revenue and expenditure forecasts by analyzing historical fiscal data and trends and assessing program needs.

Plan, organize and oversee agency/program accounting functions; develop, implement and revise policies and procedures related to the collection and disbursement of funds; establish and monitor internal control procedures and reporting processes; oversee the development and enhancement of automated systems used to maintain records and generate reports; prepare, review and distribute financial reports to management and external agencies; assist internal and external auditors by providing requested information.

Work collaboratively with representatives of other State agencies, federal and local jurisdictions, regulatory agencies, vendors, contractors and others in the community to coordinate activities, provide and obtain information, resolve problems, and represent the interests of management.

Analyze and resolve operating and fiscal management problems; prepare, review and evaluate a variety of materials including financial reports, budget status reports, contracts, leases and other documents in order to identify problems and trends, develop solutions, and advise management on alternative courses of action; research and interpret documentation related to assigned functions to determine applicable precedents, regulations and/or administrative guidelines.

Oversee activities related to budget, fiscal management and other assigned areas of responsibility to ensure compliance with applicable laws, regulations, policies, administrative guidelines and standards.

Oversee the preparation and maintenance of comprehensive records related to budget, accounting, fiscal management and other areas of responsibility; develop retention schedules and policies in accordance with legal requirements and State regulations.

Identify, plan, and coordinate capital improvement projects; develop project specifications; evaluate bids; present and defend project proposals and status reports; and monitor construction and repair activities.

Plan, organize and manage programs and activities in assigned areas of responsibility; develop and implement goals and objectives; review and evaluate outcomes and results; assess program effectiveness and propose enhancements to improve efficiency and effectiveness; develop innovative solutions to operational problems; train, supervise and evaluate the performance of other personnel as assigned.

Perform related duties as assigned.

Under general supervision, incumbents manage some or all of the functions described in the series concept. In a large department, division or major program area incumbents typically report to a higher level Administrative Services Officer and are responsible for smaller scale budgets or programs for the agency. Or in a small agency, incumbents manage most of the functions described in the series concept and typically report to a department director or deputy director.

Knowledge, Skills, And Abilities

General knowledge of: budgeting principles and practices; accounting principles and practices.

Ability to: read and interpret financial documents such as statements, budgets, contracts and reports related to business processes; read, interpret and apply rules, regulations and statutes to determine and ensure compliance and provide direction to management and staff; write clear and concise policies, procedures, reports and justifications using correct English grammar, vocabulary, spelling and punctuation; communicate orally to instruct, advise or persuade management, staff and others regarding budget requests, policy interpretation, fiscal status and business operations; train, supervise and evaluate the performance of assigned personnel; establish and maintain cooperative and effective working relationships with management, staff, vendors, auditors and the public; research, organize and analyze data related to budget, fiscal management and business operations; operate a personal computer including spreadsheet, database and word processing software; identify and resolve operating and fiscal management problems; analyze data and formulate logical conclusions and recommendations; exchange ideas, information and opinions with others to define problems, concerns and objectives related to budget, finance, administration and internal controls.

Skill in: mathematical calculations and computer applications sufficient to develop complex financial and statistical models, prepare financial reports, make fiscal projections and analyze fiscal data.

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.

Benefits Include

• Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees’ Benefits Program (PEBP).
• Vacation: Accrual of three weeks of annual leave each year.
• Sick Leave: Accrual of three weeks of sick leave each year.
• Holidays: 12 paid holidays per year.
• Retirement: Participation in the Nevada Public Employees Retirement System (PERS). Employees do not contribute to Social Security but will contribute to PERS if their position is at 50% or more full-time equivalency. For more information on how PERS service may impact Social Security benefits, visit the SSA publication.
• Deferred Compensation: The State offers a voluntary Deferred Compensation Program.
• No Nevada state income tax.
• Public Service Loan Forgiveness: Eligible due to public sector employment.
• Longevity Payments Eligibility: Employees who have received a performance rating of “standard” or better and have completed eight (8) or more years of continuous service are eligible for longevity pay.

Additional benefits may apply to employees covered under a Collective Bargaining Agreement (CBA), depending on their designated bargaining unit. For more information, visit the Labor Relations Unit (LRU).

For more details about your rights and responsibilities as a State of Nevada employee, please review the State of Nevada Employee Handbook (PDF).

State Holidays

• January 1.............................................. New Year's Day
• Third Monday in January.................. Martin Luther King, Jr.'s Birthday
• Third Monday in February................ Washington’s Birthday
• Last Monday in May........................... Memorial Day
• June 19................................................ Juneteenth Day
• July 4.................................................... Independence Day
• First Monday in September.............. Labor Day
• Last Friday in October....................... Nevada Day
• November 11........................................ Veterans' Day
• Fourth Thursday in November........ Thanksgiving Day
• Friday following the Fourth Thursday in November...................... Family Day
• December 25........................................ Christmas Day

When January 1, June 19, July 4, November 11, or December 25 falls on a Saturday, the preceding Friday is the observed legal holiday. If these days fall on Sunday, the following Monday is the observed holiday. Eligibility for holiday pay is covered by the provisions of NAC 284.255.

A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items.

A valid driver's license is required at the time of appointment and as a condition of continuing employment.

Please describe your federal grant experience to include where and when it was obtained.

Please describe your experience with subgrants and contracts to include where and when it was obtained.

Please describe your experience working with multi-funded agencies to include where and when it was obtained.