ADMINISTRATIVE SERVICES OFFICER 1

State-of-Nevad; Carson City (NV); On-site; USD 60,000 - 100,000; Full time

Job summary

Nevada Division of Forestry in Carson City is seeking an Administrative Services Officer 1 to oversee fiscal review, budget preparation, and general fund accounting for the division. The role involves coordinating with Budget Office, preparing spending plans, and ensuring timely reporting under tight deadlines.

The position requires a Bachelor's degree in business, accounting, or related field and several years of professional experience in budget or financial management within State government,

Qualifications

• Bachelor's degree and three years of professional experience including major business operations (grants, contracts, purchasing, HR, IT or facilities).
• Experience formulating, developing and analyzing program or agency budgets and/or statistical/economic data collection and modeling.

Responsibilities

• Formulate, develop and monitor comprehensive agency budgets and forecasts; prepare justifications and compare expenditures against spending authority.
• Plan, organize and oversee agency/program accounting functions; implement policies and procedures for funds collection and disbursement.
• Oversee budget, fiscal management and internal controls; prepare financial reports and assist auditors.
• Coordinate capital improvement projects; evaluate bids and monitor construction and repair activities.
• Collaborate with other state agencies, federal/local entities, vendors and auditors to resolve issues.

Skills

Budgeting

Accounting

Financial analysis

Communication

Training & supervision

Education

Bachelor's degree in business administration, accounting, finance or related field

Job description

The Department of Conservation and Natural Resources (NDCNR), protects, manages, and enhances the State's resources to provide the highest quality of life for Nevada's citizens and visitors. The NDCNR with over 900 employees consists of the Director's Office and the following divisions and programs: Environmental Protection, Forestry, State Lands, State Parks, Water Resources, Outdoor Recreation, Natural Heritage, State Historic Preservation Office, Off-Highway Vehicles, Sagebrush Ecosystem, and the Conservation Districts Program. The Department also provides support staff to the Nevada Tahoe Regional Planning Agency and has responsibility for numerous Boards, Commissions, and Councils. The Department has locations and/or provides program services in every community of the State.

The Nevada Division of Forestry is recruiting for an Administrative Services Officer 1 located in Carson City. The incumbent is responsible for fiscal review and oversight of the general fund budgets, including, but not limited to, budget preparation and execution, preparation of annual spending plans, federal and state reporting, review and audit documents, forecasting of revenues and expenditures, review of invoices and contracts, and preparation of work programs. Act as a liaison between Division and Budget Office and/or Legislative Counsel Bureau staff as well as other State Agencies. Ensure timely services, meeting deadlines with severe time constraints, filing documentation and follow-up occurrences as required. This unit is responsible for all general fund accounting for the Division. Experience in and knowledge of state accounting is ideal. The incumbent is responsible for managing the workload and workflow within the unit, in conjunction with and under general guidance of ASO 4. This position requires communication with program staff and overseeing the work of subordinate staff and report as necessary to management and Department/Division leadership regarding general fund fiscal matters. This position interprets and provides guidance regarding applicable statutes, regulations, policies, and procedures related to state fiscal accounting. The incumbent will ensure staff performance matches with agency goals and objectives.

Bachelor's degree from an accredited college or university in business administration, accounting, finance or related field and three years of professional experience including two years of responsibility for major business operations/functions such as grants administration, contract and lease administration, purchasing and warehouse operations, human resources, Information Technology or facilities maintenance and construction; and one year of experience formulating, developing and analyzing program or agency budgets and/or conducting statistical/economic data collection, analysis and research involving the application of advanced statistical, mathematical and economic principles and research modeling; OR one year of experience as a Budget Analyst II or Economist II in Nevada State service performing duties as described above; OR two years of experience as a Management Analyst II in Nevada State service performing duties as described above; OR an equivalent combination of education and experience as described above.

Formulate, develop and monitor comprehensive agency and/or program budgets; research and compile information regarding proposed purchases, expenditures and contracts; prepare and present oral and written justifications for budget proposals; compare expenditures against spending authority; approve transactions; develop revenue and expenditure forecasts by analyzing historical fiscal data and trends and assessing program needs.

Plan, organize and oversee agency/program accounting functions; develop, implement and revise policies and procedures related to the collection and disbursement of funds; establish and monitor internal control procedures and reporting processes; oversee the development and enhancement of automated systems used to maintain records and generate reports; prepare, review and distribute financial reports to management and external agencies; assist internal and external auditors by providing requested information.

Work collaboratively with representatives of other State agencies, federal and local jurisdictions, regulatory agencies, vendors, contractors and others in the community to coordinate activities, provide and obtain information, resolve problems, and represent the interests of management.

Analyze and resolve operating and fiscal management problems; prepare, review and evaluate a variety of materials including financial reports, budget status reports, contracts, leases and other documents in order to identify problems and trends, develop solutions, and advise management on alternative courses of action; research and interpret documentation related to assigned functions to determine applicable precedents, regulations and/or administrative guidelines.

Oversee activities related to budget, fiscal management and other assigned areas of responsibility to ensure compliance with applicable laws, regulations, policies, administrative guidelines and standards.

Oversee the preparation and maintenance of comprehensive records related to budget, accounting, fiscal management and other areas of responsibility; develop retention schedules and policies in accordance with legal requirements and State regulations.

Identify, plan, and coordinate capital improvement projects; develop project specifications; evaluate bids; present and defend project proposals and status reports; and monitor construction and repair activities.

Plan, organize and manage programs and activities in assigned areas of responsibility; develop and implement goals and objectives; review and evaluate outcomes and results; assess program effectiveness and propose enhancements to improve efficiency and effectiveness; develop innovative solutions to operational problems; train, supervise and evaluate the performance of other personnel as assigned.

Perform related duties as assigned.

Under general supervision, incumbents manage some or all of the functions described in the series concept. In a large department, division or major program area incumbents typically report to a higher level Administrative Services Officer and are responsible for smaller scale budgets or programs for the agency. Or in a small agency, incumbents manage most of the functions described in the series concept and typically report to a department director or deputy director.

General knowledge of:

budgeting principles and practices; accounting principles and practices.

Ability to:

read and interpret financial documents such as statements, budgets, contracts and reports related to business processes; read, interpret and apply rules, regulations and statutes to determine and ensure compliance and provide direction to management and staff; write clear and concise policies, procedures, reports and justifications using correct English grammar, vocabulary, spelling and punctuation; communicate orally to instruct, advise or persuade management, staff and others regarding budget requests, policy interpretation, fiscal status and business operations; train, supervise and evaluate the performance of assigned personnel; establish and maintain cooperative and effective working relationships with management, staff, vendors, auditors and the public; research, organize and analyze data related to budget, fiscal management and business operations; operate a personal computer including spreadsheet, database and word processing software; identify and resolve operating and fiscal management problems; analyze data and formulate logical conclusions and recommendations; exchange ideas, information and opinions with others to define problems, concerns and objectives related to budget, finance, administration and internal controls.

Skill in:

mathematical calculations and computer applications sufficient to develop complex financial and statistical models, prepare financial reports, make fiscal projections and analyze fiscal data.