SECRETARY

KidsPeace; Orefield (PA); On-site; USD 17,000 - 22,000; Full time

Benefits offered by this job

Generous PTO

Comprehensive benefits: medical, dent​

Pet insurance

Job summary

KidsPeace seeks a Secretary to perform administrative, telecommunication, and clerical duties across a KidsPeace program, service, or department. The role supports office operations, record-keeping, and customer interactions in a compassionate, collaborative environment.

The position requires high school completion with basic office skills, PC knowledge, and availability for evenings/weekends. Generous PTO and comprehensive benefits accompany the role.

Qualifications

• Basic PC knowledge required.
• Experience in an office environment preferred.
• Ability to work evenings, weekends, holidays, flexible hours, and overtime.

Responsibilities

• Provide word-processing, spreadsheets, information systems, and database management using current software.
• Handle telecommunication tasks: answer phones, schedule appointments, maintain phone lists.
• Coordinate and perform clerical tasks to relieve program/department officials of routine work.
• Organize and maintain paper/electronic files; manage mail, visitors and packages.
• Transcribe spoken words/handwritten notes; proofread, edit, and store documents.
• Cover for absences and travel to other facilities as needed.
• Oversee inventory of supplies and IT equipment maintenance.

Skills

Basic computer skills

Education

High School Graduate with basic office skills

High School Graduate with 2+ years office experience

Job description

• Comprehensive benefits: medical, dental, vision, and pet insurance.


• Professional growth: ongoing development, training opportunities, and structured career pathways.


• Supportive environment: a collaborative and compassionate team culture.

What We Offer

• Generous PTO


• Comprehensive benefits: medical, dental, vision, and pet insurance.


• Professional growth: ongoing development, training opportunities, and structured career pathways.


• Supportive environment: a collaborative and compassionate team culture.

The Secretary is responsible for a variety of administrative, telecommunication, and clerical duties necessary to run a KidsPeace program, service, or department.

Qualifications

• High School Graduate (or equivalent) with training in basic office skills OR High School Graduate (or equivalent) with 2 years of relevant employment in an office environment.


• Must possess basic personal computer knowledge and skills.


• Must have the ability to work evenings, weekends, holidays, flexible hours, and overtime as required.

Job Duties

• Provide computer services such as word-processing, spreadsheets, information systems, and database management by utilizing current proprietary software applications.


• Perform telecommunication tasks such as answering phones, connecting callers, scheduling appointments, maintaining phone lists, and other forms of verbal or written communication connected with the telephone system as specific programs and services require.


• Perform and coordinate the office’s administrative activities to relieve program or department officials of clerical work, daily minor administrative tasks, and business details; such as, but not limited to, the opening and closing of client files, filing client documentation by following KidsPeace filing standards/outline; tracking, preparing, and distributing petty cash; and ordering office supplies as specific programs and services require.


• Serve as the program or department clearinghouse by organizing and maintaining paper and electronic files, operating and maintaining office equipment; preparing, sorting, and distributing US and interoffice mail; receiving and tracking parcels and packages; and greeting visitors, as specific programs and services require.


• Transcribe spoken words and/or handwritten reports in order to document client treatment and care, utilizing transcribing equipment. Record, proofread, edit, and store specialized documents by using standardized procedures as specific programs and services require.


• Cover for absence and/or assist other staff members. This may require travel to other facilities, as specific programs and services require.


• Manage inventory of supplies and order as needed. Oversee maintenance of IT equipment if required.

Schedule

Monday through Friday 8AM-4PM

Compensation

$14.00 hourly