Program Office Ops Specialist – DoD/AF

HX5, LLC; Ogden (UT); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) plan with Company Match

Paid Holidays

Paid Time Off

Parental Leave

Life Insurance

Tuition Reimbursement

Flexible Spending Accounts

Pet Insurance

Job summary

HX5, LLC is seeking a Program Office Business Process Support professional to assist the Advanced Training Capabilities Division at Hill Air Force Base in Ogden, UT. The role focuses on administrative support, meeting coordination, and documentation management to sustain program operations.

Responsibilities include tracking actions, preparing reports, and assisting with personnel documentation, unit inspections, and program analysis to support mission readiness and compliance.

Qualifications

• Administrative support for daily program office operations, meeting coordination, and calendar/appointment management.
• Document and records management, including preparation, tracking, and organization of program materials.
• Monitor, track, and manage action items, suspenses, and staff packages to ensure timely closure.

Responsibilities

• Provide scheduling and logistics support for meetings, including preparation of background material.
• Coordinate documentation and staff packages for signature/approval.
• Assist with unit inspections, performance reports, and program analyses.

Skills

Administrative support

Meeting coordination

Calendar management

Document management

Records management

Action item tracking

Scheduling

MS Office

Education

Bachelor's degree + DoD experience

7 years related experience (DoD)

Tools

Microsoft Office Suite

Job description

HX5, LLC is seeking a Program Office Business Process Support professional to assist the Advanced Training Capabilities Division at Hill Air Force Base in Ogden, UT. The role focuses on administrative support, meeting coordination, and documentation management to sustain program operations.

Responsibilities include tracking actions, preparing reports, and assisting with personnel documentation, unit inspections, and program analysis to support mission readiness and compliance.