Program Manager, Volunteer Services

UChicago Medicine; Illinois; On-site; USD 70,000 - 100,000; Full time

Job summary

UChicago Medicine is seeking a Program Manager for Volunteer Services in the Community Affairs Volunteer Services department. You will oversee onboarding, training, and placement of volunteers to meet patient, family, and staff needs while providing a meaningful experience for volunteers.

The role requires strong writing, public speaking, and relationship-building skills, with independent and collaborative work style, planning ability, and comfort working with diverse groups.

Qualifications

• Minimum 3 years of professional and supervisory experience
• Bachelor's degree or higher
• Intermediate MS Office experience
• Volunteer recruitment/management experience is a plus, but not necessary
• Excellent writing ability and public speaking

Responsibilities

• Manage recruitment, intake and screening of all volunteers including processing applications, conducting interviews and facilitating placement
• Audit volunteer database, maintain records of status and requirements
• Design and deliver adult volunteer program orientations and trainings 5–10 times per month
• Collaborate with departments to maintain scheduling and sufficient volunteers
• Set schedules with volunteers and communicate changes to departments
• Attend local, state and national meetings and conferences
• Assist in design and delivery training for volunteer supervisors
• Monitor volunteer activity and troubleshoot performance issues
• Plan and facilitate educational volunteer opportunities
• Assist compliance and infection control to ensure HIPAA and policy compliance
• Lead planning and execution of Annual Volunteer Appreciation Banquet
• Perform other duties as assigned

Skills

Excellent writing ability

Public speaking

Computer skills

MS Office experience

Education

Bachelor's degree or higher

Tools

MS Office Suite

Job description

• Excellent writing ability, strong public speaking skills, computer skills

Job Description

Join UChicago Medicine, as a Program Manager, Volunteer Services in our Community Affairs Volunteer Services department.

The Volunteer Program Manager will work to advance volunteerism at the University of Chicago Medicine. They will oversee the volunteer onboarding process, training, and placement of volunteers. They will work to ensure the volunteer programs within the children's hospital meet the needs of UCM patients, families, and staff while providing a meaningful experience for volunteers.

The Program Manager of volunteer services should have a genuine interest in service, community building, healthcare, patient experience and should also be: a voracious learner, an exceptional relationship builder, a person that can work independently and also collaboratively, someone that can plan and follow through on a plan, organized, comfortable in front of groups, comfortable with people from all backgrounds and experiences and have a great sense of humor.

Essential Job Functions

• Manage the recruitment, intake and screening of all volunteers including processing applications, conducting interviews and facilitating the placement process for all volunteers;
• Manage and audit volunteer database, maintaining excellent records of volunteer status, notes, and annual requirement completion;
• Design and deliver adult volunteer program orientations and trainings at unit level (i.e. ambulatory care and in-patient) - usually 5-10 times per month. Mostly during work hours, some require evening accommodations (1-2 times per month).
• Collaborate with adult ambulatory care departments (i.e. Center for Advanced Care, Comprehensive Cancer Center, etc.) and in-patient units (i.e. recreational therapy, etc.) to maintain effective scheduling practices and sufficient number of volunteers to support patients, families, and staff;
• Work with each volunteer to establish schedules and shifts, and continuously communicate changes to each department;
• Attend local, statewide, and national membership meetings, conferences and retreats (i.e. AVR, AHVRP, Points of Light);
• Assist in the design and deliver training and support for volunteer supervisors throughout the adult hospitals
• Monitor all volunteer activity throughout the Hospitals, troubleshooting performance issues, and celebrating successes;
• Plan, facilitate, and assist with educational volunteer opportunities (i.e. UChicago Careers in Health Professions panel, etc.) to provide learning opportunities for volunteer population
• Assist compliance, infection control, and business continuity department in ensuring that all systems/volunteers are compliant with HIPAA requirements, HR policies, infection control, emergency preparedness, and Joint Commission standards
• Lead the planning and execution of the Annual Volunteer Appreciation Banquet;
• Perform other duties assigned.

Required Qualifications

• Minimum 3 years of professional and human resources or supervisory experience
• Bachelor's degree or higher
• Intermediate MS Office experience
• Volunteer recruitment/management experience is a plus, but not necessary
• Excellent writing ability, strong public speaking skills, computer skills
• Strong training/consulting/community programming or organizing/volunteer recruitment or management/project management and/or organizational development experience
• An exceptional relationship builder, has ability to work independently, can plan and follow through, organized, comfortable in front of groups, comfortable with people from all backgrounds and experiences
• Displays a genuine interest in and commitment to volunteerism and organizational development
• Ability to demonstrate sound judgment especially when dealing with the community and sensitive and confidential issues and projects
• Ability to assess people's talents and abilities and be strategic about how to include people in the outcome

Position Details

• Job Type/FTE: Full-Time, 1.0 FTE
• Shift: Days
• Unit/Department: Community Affairs Volunteer Services
• CBA Code: Non-Union

About Us

We've been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We're in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you'd like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we're doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at:

UChicago Medicine Career Opportunities

UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.

Compensation & Benefits Overview

The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.