PROGRAM MANAGER I

University of Alabama at Birmingham; Birmingham (AL); Hybrid; USD 44,000 - 57,000; Full time

Job summary

The University of Alabama at Birmingham is seeking an experienced administrator to manage a department's operations under the general direction of a Program Director or advising committee. The role includes HR and financial oversight for the GBS doctoral program, onboarding/offboarding, and ensuring timely hire documentation to meet university deadlines.

Responsibilities include monitoring stipends and payroll, coordinating trainee funding, organizing tuition payments, and providing monthly

Qualifications

• Bachelor's degree in a related field and two (2) years of related experience required.
• Work experience may NOT substitute for education requirement.

Responsibilities

• Oversee HR and financial operations for the GBS doctoral program.
• Organize onboarding/offboarding for all themes and ensure timely hire documents.
• Monitor payroll and stipends; reconcile accounts and process payments monthly.
• Prepare quarterly invoices, reconcile accounts, and manage trainee funding.

Skills

HR operations

Budget management

Education

Bachelor's degree

Job description

Responsible for administratively managing a University department under the general direction of a functional Program Director or under the auspices of a Program Advising Committee and according to an established program plan. May participate in the development of program objectives and is responsible for achieving objectives within defined parameters set by University and/or department policies and procedures or technical principles. May require fiscal management of grants and other funds. May manage multiple programs. Requires the use of independent judgment to determine the best approach to accomplish objectives established in the program plan. May supervise staff as needed.

Manage HR and Financial operations for the GBS doctoral program; oversee student on-boarding and off-boarding for all themes; ensure all hire documents are processed in a timely manner; monitor graduating students and transfer by university deadlines. Collaborate with departments to manage student funding and ensure graduate student appointments are processed in a timely manner; assist with HR document approvals; monitor payroll default account and update funding each month; reconcile stipends that post to payroll default account.

Organize and enter trainee tuition payments each term; maintain Trainee Funding Database; follow up with departments on account and appointment changes. Monitor GBS theme accounts and approve expenditures to ensure Themes stay within allotted budgets; reconcile P-card charges for the unit; prepare and send quarterly invoices to Hudson Alpha Southern Research and deposit funds received; provide monthly account reconciliation to GBS Program Director. Attend GBS weekly staff meetings and report action items to Finance Team; assist with GBS events including, but not limited to Recruitment Weekends, Orientation, and Annual Research Symposium.

Salary Range: $43,890 - $57,000

Bachelor's degree in a related field and two (2) years of related experience required. Work experience may NOT substitute for education requirement.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Job Category

Professional & Managerial

Organization

510008000 Grad Sch - Biomed Sciences

Employee Status

Regular

Shift

Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager)

Remote/Hybrid Eligible