PROGRAM MANAGER-HSOM

University of Alabama at Birmingham; University (FL); Hybrid; USD 45,000 - 74,000; Full time

Job summary

University of Alabama at Birmingham is seeking a Program Manager-HSOM to administratively manage and develop education programs within the School of Medicine. You will collaborate with faculty, staff, and external partners to design content, implement policies, and support trainees and observers, under the guidance of senior program leaders.

The role involves coordinating rotations, observerships, and fellowship activities, with duties extending to event planning and budget reporting.

Qualifications

• Bachelor's degree in a related field and three years of related experience required.
• Experience coordinating education programs and liaising with stakeholders.
• Strong organizational and communication skills are essential.

Responsibilities

• Assisting supervisor with objectives set by Program Director/Vice Chair of Education.
• Coordinate with University departments and Pathology faculty for student rotations, observerships, and visiting trainees.
• Assist with department initiatives and Grand Rounds as needed.
• Support recruitment of residents/fellows and onboarding of new trainees.
• Assist with event planning for training programs and reimbursements for trainees.
• Perform other duties as assigned

Skills

Time-management

Project design

Interpersonal communication

Remote work self-drive

Adaptability

Confidentiality

Teamwork

Scheduling

Education

Bachelor's degree

Tools

Oracle

Microsoft Office

Qualtrics

Job description

Job Description - PROGRAM MANAGER-HSOM (T239252)

PROGRAM MANAGER-HSOM - ( T239252 )

Description

To administratively manage one or more program/s within the School of Medicine (SOM). To independently design, develop and administer program content for the assigned program. To establish program objectives, maintain policies and procedures, serve as liaison between the program and internal/external stakeholders. To provide administrative support to faculty, staff, students and the outside community. To manage assigned program fiscal operations, develop and provide reports and/or analyses.

This position will assist with the day-to-day administrative operations for the University department's education programs under the general direction of the Program Manager, Vice Chair for Education and Program Director of Pathology Unaccredited Fellowships according to guidelines set forth by the University, Heersink School of Medicine, AAMC, ACGME, CPEP and American Board of Pathology. This position would assist with all operations related to the education programs within the department, including medical student rotations, visiting students/residents/scientists, and observerships. The position may participate in the development of program objectives and will assist with achievement of objectives within defined parameters set by the University and/or departmental policies and procedures or guidelines of the organizations referenced previously. This position requires the use of independent judgment to determine the best approach to accomplish objectives established in the program plan and specialized knowledge of graduate medical education.

Duties and Responsibilities

• Assisting supervisor with achievement of objectives set forth by Program Director and/or Vice Chair of Education to meet parameters defined by University, Department, HSOM, ACGME, UAB GMEC, CPEP and American Board of Pathology.
• Coordinating with University departments and Department of Pathology faculty supervising undergraduate pre-medical student observers, medical student visiting rotations, UAB medical student rotations in the AAMC Visiting Student Learning Opportunities program, volunteer/observerships of medical graduates, visiting scientists/post-docs in the clinical enterprise of both U.S. and International applicants and unaccredited fellowships. Includes onboarding and orientation activities.
• Assisting supervisor with achievement of objectives set forth by Program Director and/or Vice Chair of Education to meet parameters defined by University, Department, HSOM with respect to department initiatives, like Grand Rounds, or any other new educational initiatives.
• Assist with program associated duties during times of increased effort that occur during recruitment of residents/fellows, onboarding of new trainees, and evaluation of program. These activities may occur outside of typical work hours.
• Assisting with event planning for training programs, cross divisional support for Department wide events, and initiating reimbursements for trainees.
• Perform other duties as assigned

Salary Range: $45,395 - $73,770

Qualifications

Bachelor's degree in a related field and three (3) years of related experience required. Work experience may NOT substitute for education requirement.

Preferred:

Time-management skills, project design and completion, interpersonal communication skills (including via email), self-driven during times of remote work hours, ability to adapt to personalities, confidentiality, teamwork mindset, prompt attention to tasks, scheduling

Hard skills: UAB Application Services (Oracle, etc), Exposure to ACGME-accredited Training and other Education Programs, Microsoft Office, Project Management, Performance Management, Understanding of recruitment, HR, and immigration compliance/VISA sponsorship, Marketing, and Qualtrics

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Organization

392305090 Pathology Gen Administration

Employee Status

Regular

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Remote/Hybrid Eligible