Program Manager, Education and Academics, Radiation Oncology

University of Chicago; Chicago (IL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Job summary

The University of Chicago's Department of Radiation and Cellular Oncology seeks a Program Manager to oversee residency and medical student education programs, coordinating academic and administrative operations and supporting departmental strategic initiatives.

This role partners with program leadership to ensure accreditation compliance, manage recruitment, scheduling, rotations, and reporting, and lead cross-functional projects across education and administration.

Qualifications

• Minimum college/university degree in a related field.
• Bachelor’s degree in a related field.
• Experience administering Graduate Medical Education (GME) programs and using relevant databases.

Responsibilities

• Oversee administrative aspects of the residency program and medical student education, including recruitment, scheduling, didactics, rotations, alumni records, and verification of training.
• Coordinate residency recruitment, applications, interviews, ranking, and Match per NRMP guidelines.
• Lead cross-functional projects for departmental leadership and coordinate strategic/operational initiatives.

Skills

Project management

Healthcare administration

Data reporting

Communication

Regulatory compliance

GME familiarity

Education

Bachelor’s degree in a related field

Tools

ACGME WebADS

MedHub

ERAS/Thalamus

QGenda

Job description

About The Department

The University of Chicago Department of Radiation and Cellular Oncology stands out as a nationally recognized academic program that integrates cutting-edge clinical care, translational research, and robust education. The department is known for pioneering advances in radiation therapy and maintaining strong collaborations across multidisciplinary cancer teams, enabling highly personalized, evidence-based treatment approaches. With access to advanced technologies and early adoption of novel techniques, it offers a clinically sophisticated environment that values innovation and continuous improvement. The department is home to physicians, administrative professionals, nurses, advanced practitioners, researchers and students. UChicago Medicine also emphasizes academic growth through well-structured residency and research programs, providing meaningful opportunities for teaching, clinical trials, and scientific discovery.

BSD RAO - Operations

Job Summary

The Program Manager is responsible for overseeing residency and medical student education programs, coordinating academic and administrative operations, and supporting departmental strategic initiatives. This role serves as a key partner to program leadership, ensuring compliance with accreditation standards, managing program logistics, and leading project management efforts across education, research, and clinical administrative domains.

Responsibilities

Education Administration & Residency Program Management

• Leads and manages all administrative aspects of the residency program and medical student education, including recruitment, scheduling, didactics, rotations, alumni records, and verification of training.
• Oversees residency recruitment, applications, interviews, ranking, and Match execution in alignment with NRMP guidelines.
• Coordinates clinical rotation and didactic schedules, grand rounds, CME activities, and visiting learners.
• Serves as a liaison among residents, faculty, institutional offices, and external partners to resolve administrative and program-related issues.
• Supports program directors in continuous program improvement, accreditation reviews, and reporting.

Project Management & Departmental Operations

• Leads and supports cross-functional projects for the Chair, Executive Director, and departmental leadership (e.g., annual reports, faculty recruitment, program launches), applying structured project management and compliance with institutional policies and regulatory requirements.
• Coordinates planning and execution of strategic and operational initiatives with departmental leadership.
• Manages provider scheduling systems (e.g., QGenda) and coordinates call coverage, reporting, and departmental website updates. Work with appropriate providers to ensure coverage schedules are up to date and communicated to all stakeholders.
• Facilitates marketing, communications, and program visibility; supports data collection, reporting, and performance analysis.
• Guides day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).
• Manages requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
• Reports and ensures compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
• Performs other related work as needed.

Minimum Qualifications

Minimum requirements include a college or university degree in related field.

Work Experience

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Education

• Bachelor’s degree in a related field.

Experience

• Familiarity with accreditation and regulatory bodies.
• Experience ensuring compliance with accreditation standards, licensing requirements, and credentialing processes for trainees.
• Experience administering Graduate Medical Education (GME) programs and utilizing relevant databases (i.e., ACGME WebADS, MedHub, ERAS/Thalamus, etc.).
• Experience with QGenda or similar provider scheduling platforms.
• Experience supporting or preparing for ACGME site visits or accreditation reviews.
• Demonstrated knowledge of the NRMP Match process, including rank list management and post-Match procedures.
• Familiarity with duty hour monitoring, case log tracking, and resident evaluation workflows.
• Experience coordinating academic events such as grand rounds, CME activities, orientations, or recruitment events.

Preferred Competencies

• Proficiency in Microsoft Office suite and GME-specific platforms (i.e., ACGME WebADS, MedHub, ERAS/Thalamus, QGenda, etc.).
• Working knowledge of ACGME requirements, Residency Review Committee standards, and GME compliance frameworks, with the ability to apply them to program operations and reporting.
• Sound understanding of institutional policies, regulatory requirements, and compliance standards relevant to academic medical education.
• Demonstrated professionalism, service orientation, and ability to represent the department with credibility and integrity.
• Skilled in building and maintaining effective working relationships across clinical, academic, and administrative stakeholders at all levels.
• Ability to simultaneously manage and organize multiple projects with competing deadlines.
• Demonstrated ability to handle sensitive and confidential information with sound judgment and strict discretion.
• Ability to collect, analyze, and present data to support program evaluation, accreditation reporting, and strategic decision-making.
• Demonstrated ability to communicate clearly and professionally, both verbally and in writing, with diverse stakeholders including residents, faculty, institutional leadership, and external accreditation bodies.

Working Conditions

• Fast-paced, deadline-driven, office-based environment requiring flexibility and adaptability.
• Flexibility required during peak periods such as residency recruitment season, accreditation reviews, and onboarding cycles.

Application Documents

• Resume (required)
• Cover letter (required)

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

Job Family

Healthcare & Medical Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$70,000.00 - $100,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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