Graduate Medical Education Program Administrator

uchicago; Chicago (IL); On-site; USD 75,000 - 110,000; Full time

Job summary

The University of Chicago Department of Radiology is seeking a Graduate Medical Education Program Administrator to oversee the Radiology Residency, Fellowship programs, and medical student clerkships. You will provide professional support and manage accreditation, scheduling, evaluations, recruitment, Match, orientation, and graduation, ensuring compliance with regulatory bodies.

You will coordinate licensing, credentialing, budgeting, and data reporting, serve as liaison among program

Qualifications

• Education: Minimum requirements include a college or university degree in related field.
• Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
• Certifications: ---
• Preferred Qualifications: Bachelor's degree in a related field.

Responsibilities

• Provides administrative leadership and operational oversight for Radiology residency and fellowship programs.
• Manages recruitment, onboarding, evaluations, scheduling, orientation, and graduation for trainees.
• Coordinates accreditation processes, including preparing and maintaining documentation for ACGME, RRC, ADS, CCC, PEC, and institutional requirements.
• Monitors compliance with program and institutional policies, accreditation standards, and regulatory requirements for residents, fellows, and trainees.
• Oversees licensing, credentialing, moonlighting, contracts, and related documentation to ensure compliance and timely renewals.
• Tracks program expenditures, manages trainee reimbursements, and supports budget planning and financial reporting for GME programs.
• Serves as the primary liaison between program leadership, faculty, trainees, institutional offices, and external accrediting bodies.
• Maintains and updates program databases and records; prepares reports and data summaries to support accreditation, recruitment, and program evaluation activities.
• Supports the annual recruitment and Match process, including coordination of applicant communications, interviews, and selection logistics.
• Develops and implements program policies and procedures to ensure operational consistency and compliance with institutional and accreditation standards.
• Provides guidance and support to residents, fellows, and faculty on program policies, evaluations, and professional development.
• Coordinates special events, meetings, and program-related activities such as orientations, retreats, and graduation ceremonies.
• Identifies opportunities for process improvement to enhance program efficiency and trainee experience.
• Participates in day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the ACGME and RRC.
• Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
• Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
• Performs other related work as needed.

Education

Bachelor's degree in a related field

College degree in related field

Job description

Department

BSD RAD - Educational Programs

About the Department

The Department of Radiology includes more than 100 full-time faculty members, clinical associates, advanced practice providers, and postdoctoral researchers. A tradition of excellence in patient care, basic, clinical, and translational sciences, combined with the strengths of one of the world's top academic institutions, provides the foundation for a robust career in the University of Chicago Medical System.

We have two ACGME radiology residency programs, Diagnostic Radiology and Interventional Radiology - Integrated. Our fellowship programs include two ACGME programs; Abdominal Imaging and Neuroradiology. We also offer unaccredited fellowships in Breast Imaging, Musculoskeletal Imaging, and Cardiopulmonary Imaging. In addition, we offer medical student electives and clerkships throughout the academic year for both University of Chicago students and visiting medical students. Our department also sponsors observer ships to visiting residents from training programs in the United States and abroad.

Job Summary

The Graduate Medical Education Program Administrator is responsible for the administrative oversight of the Radiology Residency Program, Radiology Fellowship Programs and the Radiology clerkship and electives for medical students. This role provides professional support and solves straightforward problems regarding the operations of accredited and non-accredited residency and fellowship training programs. Responsible for accreditation, work schedules, evaluation, recruitment, Match process, orientation, and graduation. Ensures compliance with regulatory bodies.

This position provides professional support and solves straightforward problems in regards to the operations of accredited and non-accredited residency and fellowship training programs. Responsible for accreditation, duty schedules, evaluation, recruitment, Match process, and orientation. Ensures compliance with regulatory bodies.

Responsibilities

• Provides administrative leadership and operational oversight for the Radiology Residency Program, Radiology Fellowship Programs, and medical student clerkships and electives.
• Manages the full lifecycle of accredited and non-accredited training programs, including recruitment, onboarding, evaluations, scheduling, orientation, and graduation.
• Coordinates all aspects of the accreditation process, including preparing and maintaining documentation for ACGME, RRC, ADS, CCC, PEC, and institutional requirements.
• Monitors compliance with program and institutional policies, accreditation standards, and regulatory requirements for residents, fellows, and trainees.
• Oversees licensing, credentialing, moonlighting, contracts, and related documentation to ensure compliance and timely renewals.
• Tracks program expenditures, manages trainee reimbursements, and supports budget planning and financial reporting for GME programs.
• Serves as the primary liaison between program leadership, faculty, trainees, institutional offices, and external accrediting bodies.
• Maintains and updates program databases and records; prepares reports and data summaries to support accreditation, recruitment, and program evaluation activities.
• Supports the annual recruitment and Match process, including coordination of applicant communications, interviews, and selection logistics.
• Develops and implements program policies and procedures to ensure operational consistency and compliance with institutional and accreditation standards.
• Provides guidance and support to residents, fellows, and faculty on program policies, evaluations, and professional development.
• Coordinates special events, meetings, and program-related activities such as orientations, retreats, and graduation ceremonies.
• Identifies opportunities for process improvement to enhance program efficiency and trainee experience.
• Participates in day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).
• Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
• Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
• Performs other related work as needed.

Minimum Qualifications

Education: Minimum requirements include a college or university degree in related field.

Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications: ---

Preferred Qualifications

Education: Bachelor's degree in a related field.

Experience: Minimum three years of administrative or operational ex