Program Manager (DPT Program)

Texas A&M University; Laredo (TX); On-site; USD 39,518 - 48,299; Full time

Job summary

The Program Manager (DPT Program) at Texas A&M University in Laredo, Texas oversees day-to-day activity and develops procedures for the program's administration. Responsibilities include planning, budgeting, and producing program materials, as well as leading leadership training, conferences, and workshops on campus.

Qualifications include a Bachelor's degree in Business Administration or Healthcare Administration and at least five years of related experience.

Qualifications

• Education – Bachelor’s degree in Business Administration or Healthcare Administration
• Five years of related experience (an equivalent combination of education and experience may be considered)
• Knowledge of Word processing, spreadsheet and database applications
• Prior experience with academic software systems, budget and database management, and other computer and videoconferencing technology is highly desirable
• Prior experience in external accreditation in any healthcare field
• Multitask and work cooperatively with others
• Effective verbal and written communication skills
• Strong interpersonal, leadership, problem solving and organizational skills
• Maintains attention to detail and utilizes sound judgment

Responsibilities

• Plans, organizes, directs and manages day-to-day activities, developing and implementing procedures for the administration of the program
• Assists in developing strategic plans and goals to support the program
• Assists with the development and production of materials designed for the program
• Develops and conducts programs including leadership training, conferences, seminars and workshops
• Supervises program support staff and student assistants
• Assists with yearly budgetary and contract processes, prepares vouchers, purchase orders and requisitions, and coordinates with accounting personnel and other support staff
• Researches, develops and writes white papers, grant applications and prepares presentations
• Maintains and develops communications between partners by attending meetings and conference calls
• Assist the Program Director with administrative duties of the Department including budget management, preparation of accreditation and university reports, new faculty/staff orientation, tracking faculty workloads, and other requested tasks
• Direct phone calls, greet guests, provide facility tours and program admission information to prospective students
• Download and score student applications from PTCAS and schedule verified applicants for interviews
• Provide follow-up correspondence to each applicant as needed, based on admission decisions provided by the program faculty
• Schedule faculty meetings and other appointments/meetings with Program Director as needed; record, transcribe, and distribute minutes from these meetings
• Manage the program’s website as well as the program information pages on PTCAS
• Maintain a calendar of events and departmental class schedule for the DPT program and distribute to appropriate program personnel and/or students
• Maintain a current electronic format of all Department of Physical Therapy handbooks
• Assist with the design, distribution, and analysis of electronic surveys used for programmatic assessments
• Maintain program files and help prepare reports related to students, faculty, the curriculum, graduate outcomes, and accreditation
• Coordinate faculty travel and processes purchase orders through approved vendors; submit work orders and IT help requests as needed using the online system
• Track program revenues and expenditures, including renewal of annual subscriptions, and reconcile any discrepancies with the Business Office as needed
• Maintain office supply inventory needed to operate the DPT program
• Assist the Director of Clinical Education as needed to renew clinical contracts and keep clinical information files up to date
• Assist students with finding information and procuring resources needed to support their educational success
• Help plan and coordinate special events such as new student orientation, White Coat ceremony, and graduation; reserve facilities and order catering as needed

Skills

Multitasking

Verbal and written communication

Leadership

Organizational skills

Education

Bachelor’s degree in Business Administration or Healthcare Administration

Job description

Job Title

Program Manager (DPT Program)

Job Location

Laredo, Texas

Job Type

Staff

Salary

$43,909.08 annually

Job Summary

The Program Manager (DPT Program), under direction, plans, organizes, directs, and manages day-to-day activities, developing and implementing procedures for the administration of the program.

Essential Duties and Responsibilities

• Plans, organizes, directs and manages day-to-day activities, developing and implementing procedures for the administration of the program
• Assists in developing strategic plans and goals to support the program
• Assists with the development and production of materials designed for the program
• Develops and conducts programs including leadership training, conferences, seminars and workshops
• Supervises program support staff and student assistants
• Assists with yearly budgetary and contract processes, prepares vouchers, purchase orders and requisitions, and coordinates with accounting personnel and other support staff
• Researches, develops and writes white papers, grant applications and prepares presentations
• Maintains and develops communications between partners by attending meetings and conference calls

Additional Responsibilities

• Assist the Program Director with administrative duties of the Department including budget management, preparation of accreditation and university reports, new faculty/staff orientation, tracking faculty workloads, and other requested tasks
• Direct phone calls, greet guests, provide facility tours and program admission information to prospective students
• Download and score student applications from PTCAS and schedule verified applicants for interviews
• Provide follow-up correspondence to each applicant as needed, based on admission decisions provided by the program faculty
• Schedule faculty meetings and other appointments/meetings with Program Director as needed; record, transcribe, and distribute minutes from these meetings
• Manage the program’s website as well as the program information pages on PTCAS
• Maintain a calendar of events and departmental class schedule for the DPT program and distribute to appropriate program personnel and/or students
• Maintain a current electronic format of all Department of Physical Therapy handbooks
• Assist with the design, distribution, and analysis of electronic surveys used for programmatic assessments
• Maintain program files and help prepare reports related to students, faculty, the curriculum, graduate outcomes, and accreditation
• Coordinate faculty travel and processes purchase orders through approved vendors; submit work orders and IT help requests as needed using the online system
• Track program revenues and expenditures, including renewal of annual subscriptions, and reconcile any discrepancies with the Business Office as needed
• Maintain office supply inventory needed to operate the DPT program
• Assist the Director of Clinical Education as needed to renew clinical contracts and keep clinical information files up to date
• Assist students with finding information and procuring resources needed to support their educational success
• Help plan and coordinate special events such as new student orientation, White Coat ceremony, and graduation; reserve facilities and order catering as needed

Minimum Requirements

• Education – Bachelor’s degree in Business Administration or Healthcare Administration
• Experience – Five years of related experience (an equivalent combination of education and experience may be considered)
• Knowledge of Word processing, spreadsheet and database applications
• Prior experience with academic software systems, budget and database management, and other computer and videoconferencing technology is highly desirable
• Prior experience in external accreditation in any healthcare field
• Multitask and work cooperatively with others
• Effective verbal and written communication skills
• Strong interpersonal, leadership, problem solving and organizational skills
• Maintains attention to detail and utilizes sound judgment

Physical Requirements

General office environment.

Other Requirements

• Evening and/or weekend hours may be required
• Position requires on-campus, face-to-face interactions
• Position requires maintaining a regular schedule of attendance on campus and in the workplace

Equal Opportunity / Veterans / Disability Employer

The Texas A&M University System is an Equal Opportunity, Veterans, Disability Employer.