Office Coordinator II (DPT Clinical Education)

Angelo State University; San Angelo (TX); On-site; USD 29,837 - 34,210; Full time

Job summary

Angelo State University is seeking an Office Coordinator II to provide administrative, operational, and program support for the DPT Program and Physical Therapy Department in San Angelo, Texas.

The role coordinates clinical education processes, maintains program databases and contracts, and assists with accreditation activities, events, and community engagement, ensuring efficient program operations. Requires strong organizational and communication skills and experience in office support.

Qualifications

• High school diploma or GED.
• At least 1 year of clerical or administrative support experience.
• Experience with university contracts is a plus.

Responsibilities

• Coordinate, renew, and maintain clinical affiliation agreements and contracts for the Physical Therapy Department.
• Manage the EXXAT clinical education database and student records.
• Support CAPTE accreditation, assessment reporting, and program evaluations.

Skills

Microsoft Office Suite

Verbal and written communication

Organization and time management

Education

High school diploma or GED

Tools

EXXAT

Adobe Acrobat

Google Workspace

Job description

Job Title: Office Coordinator II (DPT Clinical Education)

Position Number: 998786

Department: Physical Therapy

Salary: $29, 837 - $34,210

Remote: No

Job Summary: Provides administrative, operational, and program support for the Doctor of Physical Therapy (DPT) Program and Physical Therapy Department. Coordinates clinical education processes, manages program databases and contracts, supports accreditation and assessment activities, assists with departmental events and community engagement initiatives, and serves as a liaison between students, faculty, clinical partners, and university departments to ensure efficient program operations.

Essential Duties

Clinical Education and Contract Management

• Coordinate, establish, renew, and maintain clinical affiliation agreements and contracts for the Physical Therapy Department.
• Collaborate with other academic programs and departments to ensure shared clinical contracts remain current, compliant, and efficiently managed.
• Maintain records related to clinical education activities and partnerships.

Database and Records Management

• Manage the EXXAT clinical education database, including student records, placement information, compliance tracking, and clinical maintenance requirements.
• Maintain departmental records, reports, surveys, accreditation documents, faculty IDEA reports, and student performance data.
• Ensure secure storage, accessibility, and organization of program information.

Accreditation, Assessment, and Program Support

• Assist with activities related to CAPTE accreditation, assessment reporting, program evaluation, and continuous quality improvement initiatives.
• Develop, distribute, and manage surveys related to course evaluations, clinical education experiences, and accreditation requirements.
• Compile reports and prepare documentation for internal reviews and external reporting.

Event and Program Coordination

• Coordinate departmental events and activities, including job fairs, awards ceremonies, pro bono clinics, guest lectures, Lunch and Learn programs, student interviews, advisory board meetings, and other on-campus and off-campus events.
• Schedule meetings, maintain calendars, prepare agendas, and record meeting minutes as needed.
• Assist with planning and execution of program recruitment, community engagement, and educational activities.

Administrative and Office Operations

• Serve as the primary point of contact for departmental communications by answering phones, responding to inquiries, and assisting students, faculty, clinical partners, and visitors.
• Coordinate room reservations, work orders, inventory management, purchasing support, and office operations.
• Supervise student workers and provide administrative support to faculty, the Director of Clinical Education, and department leadership.
• Perform other duties as assigned.

Knowledge, Skills and Abilities:

Knowledge

• General office procedures, records management practices, and administrative support functions.
• Budget tracking, expense reporting, and purchasing processes.
• Customer service and business communication practices.

Skills

• Microsoft Office Suite, Adobe Acrobat, Google Workspace, and database systems such as EXXAT.
• Verbal, written, and interpersonal communication.
• Organization, prioritization, and time management.

Abilities

• Maintain confidential and sensitive information with discretion.
• Complete multiple assignments accurately and within established deadlines.
• Coordinate meetings, events, and departmental activities.
• Establish and maintain effective working relationships with students, faculty, staff, and external partners.
• Work independently and exercise sound judgment.

Minimum Qualifications

• High school diploma or GED.
• One year of clerical, administrative support, or office experience.

Preferred Qualifications

• Experience using EXXAT clinical education software.
• Three years of secretarial, administrative, or office support experience.

EEO Statement: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, or status as a protected veteran.

In compliance with the Americans with Disabilities Act (ADA), Angelo State University is committed to providing reasonable accommodations to ensure equal access to employment opportunities for qualified individuals with disabilities. We are committed to ensuring that a qualified individual with a disability has the same rights and privileges in employment as non-disabled employees. If an accommodation is requested for the job application process, please contact our office at [phone] or email us at [e-mail].

Posting Number: S1153P

Open Date: 07/28/2026

Desired Start Date: 09/01/2026

Open Until Filled: Yes