Program Manager CTSC - FT, Day - Center City (Hybrid)

Health Partners Plans; Philadelphia (Philadelphia County); On-site; USD 80,000 - 110,000; Full time

Job summary

Thomas Jefferson University in Philadelphia seeks a Program Manager Academic to plan, implement, and oversee academic programs. You will coordinate scheduling, events, and documentation while liaising with faculty, leadership, and students to ensure program success.

Your role includes data collection and reporting to drive improvements and support grant submissions and funding opportunities. 40 hours weekly, Monday–Friday, with a flexible start time.

Qualifications

• Bachelor's degree required.
• At least 5 years of program management or academic administration experience.
• Strong writing, communication, and prioritization skills.
• Ability to work with diverse stakeholders and meet deadlines.

Responsibilities

• Plan, implement, and manage academic programs and initiatives aligned with institutional goals.
• Oversee scheduling, events, communications, and documentation systems.
• Serve as liaison among faculty, leadership, students, and administrative units.
• Collect and report program data to inform decision-making and improvements.
• Support resource development, including grant submissions and funding opportunities.

Skills

Project management

Communication

Analytical thinking

Time management

Independence

Stakeholder collaboration

Data analysis

MS Office

Attention to detail

Organizational skills

Education

Bachelor's degree

Tools

Learning Management Systems

Databases

Job description

Number of Positions In Requisition

1

Job Details

• Monday through Friday
• Flex start time (8 hrs/day)
• 40 hours weekly

Job Description Summary

The Program Manager Academic is responsible for the planning, implementation, management, and continuous improvement of academic programs, educational initiatives, and/or curriculum operations. This role partners closely with faculty, academic leadership, and administrative units to ensure effective program delivery, operational excellence, alignment with institutional priorities, and a high-quality educational experience. The Program Manager independently oversees program operations, evaluates program effectiveness, and identifies opportunities to improve processes, outcomes, and stakeholder engagement.

Job Duties

• Plan, implement, and manage academic programs and initiatives, ensuring alignment with institutional goals.
• Manages program operations, oversees scheduling, events, communications, and maintenance of documentation and systems.
• Serve as a key liaison among faculty, leadership, students, and administrative units to support collaboration and program activities.
• Collect, analyze, and report on program data and outcomes to inform decision-making and recommends continuous improvement initiatives.
• Support resource development efforts, including identifying funding opportunities and assisting with grant or program-related submissions.

Minimum Qualifications

• Bachelor's Degree
• 5 years of relevant experience in program management, academic administration, healthcare, or higher education.
• Strong project and program management skills with ability to manage multiple priorities
• Excellent written and verbal communication skills
• Ability to work independently with minimal supervision and exercise sound judgment
• Proven ability to build relationships and collaborate across diverse stakeholder groups
• Analytical and problem-solving skills with attention to detail
• Strong organizational skills and ability to manage complex processes and timelines
• Proficiency with data analysis, reporting tools, and Microsoft Office or similar platforms
• Experience with academic technologies (e.g., learning management systems, databases) preferred

Preferred Qualifications

• Master's Degree higher education, public administration or related field preferred.
• 1 year experience in a university or academic setting strongly preferred.

Additional Qualifications

Physical Demands: Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer

This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University Primary Location Address

Location

132 S 10th Street, Philadelphia, Pennsylvania, United States of America

Company Overview

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University , home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health , nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campus