Program Manager (52144)

HealthLinc; Valparaiso (IN); On-site; USD 52,000 - 75,000; Full time

Job summary

HealthLinc in Valparaiso, IN is seeking a Program Manager to oversee grant-funded programs with administrative, data-tracking, and coordination duties across internal teams and external partners.

You will manage calendars, prepare proposals and budgets, collect program data for reports, and serve as a main contact for staff, partners, and funders. This role supports day-to-day operations and pursuit of program goals aligned with PCMH practices.

Qualifications

• High School diploma or equivalent required.
• Associates degree in public health or related field preferred.
• Healthcare administrative experience 1–3 years preferred.

Responsibilities

• Maintain calendars, deadlines, and documentation for grant activities.
• Assist with grant proposals, budgets, and supporting materials.
• Coordinate submission process to ensure completeness and accuracy.
• Collect, organize, and verify program data for progress reports.
• Maintain databases or grant management systems with up-to-date records.
• Monitor program metrics and flag issues or delays.
• Data entry and tracking for program participation.
• Serve as point of contact for staff, partners, and funders.
• Coordinate meetings, site visits, and inter-department communication.
• Support outreach related to grant-funded programs.
• Assist in day-to-day operations like scheduling and logistics.
• Coordinate program supply distribution across clinics.
• Maintain knowledge of HealthLinc patient resources.
• Engage in quality improvement initiatives aligned with PCMH.

Skills

Strong customer service skills

Excellent written and verbal comms

Team collaboration

Basic math for payments

Strong organizational skills

Time management

Flexibility / adaptability

Education

High School diploma or equivalent

Associates degree in public health or related field

Tools

Phreesia

EHR

Online sources

Multi-line telephone

Printers / Fax machines

Job description

Job Details: Job Location: Corporate - Valparaiso, IN 46383, Position Type: Full Time, Education Level: 2 Year Degree, Travel Percentage: None, Job Shift: Day, Job Category: Health Care,

As a Program Manager, your responsibilities will be a blend of administrative, communication, data tracking, and support for both internal teams and external partners. This position is a grant funded position.

Job Responsibilities:

• Maintain calendars, deadlines, and documentation for all grant activities.
• Assist with preparing grant proposals, budgets, and supporting materials.
• Coordinate the submission process, ensuring all required documents are complete and accurate.
• Collect, organize, and verify program data needed for progress reports.
• Maintain databases or grant management systems to ensure accurate and up to date records.
• Monitor program metrics and flag issues or delays.
• Data entry and tracking for program participation.
• Serve as a point of contact for internal staff, partners, and sometimes funders.
• Coordinate meetings, site visits, and communication between departments involved in grant activities.
• Support outreach efforts related to grant funded programs (e.g., community partners, participants).
• Support day to day operations of grant funded programs, such as scheduling, logistics, or participant coordination.
• Assist in program supply distribution at the various clinics.
• Maintain general knowledge of HealthLinc patient resources.
• All HealthLinc staff are committed to engage in quality improvement initiatives that align with and support Patient Centered Medical Home (PCMH).
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications: REQUIRED QUALIFICATIONS:

Education/Training

• High School diploma or equivalent
• Associates degree in public health or related field highly preferred

Experience

• At least 1 to 3 years of healthcare administrative experience (not required but highly preferred)

Skills/Job Requirement

• Strong customer service skills
• Excellent written and verbal communication skills
• Proven ability to work well in a team environment
• Basic math skills needed to process simple payments
• Strong organizational and time management skills
• Ability to remain flexible and adaptable

Technology Skills

• Computer and software skills (Phreesia, EHR, Online Sources, etc.)
• Multi-line telephone and other office equipment such as printers, fax machines, etc.