Program Manager

Healthlinc; Valparaiso (IN); On-site; USD 48,000 - 64,000; Full time

Job summary

HealthLinc in Indiana is seeking a Program Manager to support grant-funded programs across clinics. You will manage calendars, prepare proposals and budgets, and coordinate submission materials, while tracking program data for progress reports.

The role includes maintaining grant records, monitoring metrics, and serving as a main contact for staff, partners, and funders. Collaboration and adaptability are essential to success.

Qualifications

• High School diploma or equivalent required; associate degree preferred.
• 1–3 years healthcare administrative experience preferred.
• Strong customer service and communication skills.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Maintain calendars, deadlines, and documentation for grant activities.
• Assist with preparing grant proposals, budgets, and supporting materials.
• Coordinate submission process with complete and accurate documents.
• Collect, organize, verify program data for progress reports.
• Maintain databases or grant management systems with up-to-date records.
• Monitor program metrics and flag issues or delays.
• Data entry and tracking for program participation.
• Serve as a point of contact for internal staff, partners, and funders.
• Coordinate meetings, site visits, and inter-department communication.
• Support outreach for grant-funded programs (community partners, participants).
• Support day-to-day operations like scheduling, logistics, or participant coordination.
• Assist in program supply distribution at clinics.
• Maintain knowledge of HealthLinc patient resources.
• Engage in quality improvement initiatives aligning with PCMH.

Skills

Customer service

Communication skills

Team collaboration

Organizational skills

Time management

Adaptability

Basic math

Education

High School diploma or equivalent

Associate degree in public health or related field

Tools

Phreesia

EHR

Online sources

Job description

As a Program Manager, your responsibilities will be a blend of administrative, communication, data tracking, and support for both internal teams and external partners. This position is a grant funded position.JOB RESPONSIBILITIES:Maintain calendars, deadlines, and documentation for all grant activities.Assist with preparing grant proposals, budgets, and supporting materials.Coordinate the submission process, ensuring all required documents are complete and accurate.Collect, organize, and verify program data needed for progress reports.Maintain databases or grant management systems to ensure accurate and up to date records.Monitor program metrics and flag issues or delays.Data entry and tracking for program participation.Serve as a point of contact for internal staff, partners, and sometimes funders.Coordinate meetings, site visits, and communication between departments involved in grant activities.Support outreach efforts related to grant funded programs (e.g., community partners, participants).Support day to day operations of grant funded programs, such as scheduling, logistics, or participant coordination.Assist in program supply distribution at the various clinics.Maintain general knowledge of HealthLinc patient resources.All HealthLinc staff are committed to engage in quality improvement initiatives that align with and support Patient Centered Medical Home (PCMH).Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.REQUIRED QUALIFICATIONS:Education/TrainingHigh School diploma or equivalentAssociates degree in public health or related field highly preferredExperienceAt least 1 to 3 years of healthcare administrative experience (not required but highly preferred)Skills/Job RequirementStrong customer service skillsExcellent written and verbal communication skillsProven ability to work well in a team environmentBasic math skills needed to process simple paymentsStrong organizational and time management skillsAbility to remain flexible and adaptableTechnology SkillsComputer and software skills (Phreesia, EHR, Online Sources, etc.)Multi-line telephone and other office equipment such as printers, fax machines, etc.