Program Management Specialist

Indiana University; Indianapolis (IN); On-site; USD 63,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Health savings account

Flexible spending accounts

Life insurance

Retirement plan

Tuition subsidy

Paid holidays

Paid time off

Employee assistance program

Job summary

Indiana University School of Medicine offices in Indianapolis seeks a Program Management Specialist to coordinate strategic planning, performance monitoring, and external reviews across the academic health enterprise.

The role involves partnering with leaders across IUSM and IU Health, developing reports, and communicating insights to leadership while supporting execution of strategic priorities.

Qualifications

• Bachelor's degree is required.
• Minimum 2 years in a related field.
• Strong communication, professionalism, time management, and accuracy.

Responsibilities

• Monitor progress and reporting of strategic priorities.
• Coordinate program activities and stakeholder engagement.
• Prepare executive briefings, reports, and presentations.
• Translate complex information into clear insights for leadership.
• Facilitate cross-functional collaboration to support priorities.

Skills

Proficient communication skills

Professionalism

Time management

Quality orientation

Adaptability

Lifelong learning

Accuracy under pressure

Dependability

Education

Bachelor's degree

Job description

OFFICE OF THE DEAN - MEDICINE (IN-DOSM-IUINA)

Indiana University (IU) School of Medicine (IUSM) is the nation's largest Doctor of Medicine (MD) granting medical school and a national leader in medical education, research, and clinical innovation, with 9 campuses across Indiana. Through its statewide academic enterprise and partnerships with leading hospitals and physician networks, IUSM advances its mission to prepare healers and transform health in Indiana and beyond.

The IUSM Office of the Dean provides statewide leadership and administrative support for the school and coordinates institutional priorities and activities involving leaders and partners across IUSM, Indiana University, IU Health, and the broader community.

Working within the Office of Strategy and Enterprise Alignment, the Program Management Specialist coordinates and facilitates strategic planning, performance monitoring, organizational reporting, stakeholder engagement, and external review activities in support of the Indiana University School of Medicine Strategic Plan and shared priorities across the academic health enterprise.

Department-Specific Responsibilities

• Partners with leaders across Indiana University School of Medicine and IU Health to monitor progress, facilitate reporting, and advance strategic priorities and goals shared across the academic health enterprise.
• Coordinates the monitoring, assessment, and reporting of progress related to the Indiana University School of Medicine Strategic Plan and other institutional strategic priorities.
• Effectively utilizes reporting mechanisms, dashboards, scorecards, presentations, and other tools to communicate strategic performance and outcomes to leadership and key stakeholders.
• Identifies trends, opportunities, risks, and barriers related to strategic initiatives and provide recommendations to leadership.
• Facilitates cross-functional collaboration and engagement among stakeholders to support implementation and achievement of strategic priorities.
• Leads the planning, coordination, and execution of institutional external reviews, including the development of timelines, materials, communications, and stakeholder engagement strategies.
• Prepares executive briefings, reports, presentations, and other materials that translate complex information into clear and actionable insights.
• Performs other duties as assigned.

General Responsibilities

• Manages and administers assigned institutional programs and initiatives that advance organizational capabilities, strategic priorities, and university objectives.
• Develops and implements program plans, resources, communications, and operating procedures to support achievement of program goals and consistent delivery of program services.
• Evaluates program performance using qualitative and quantitative data; identifies trends, risks, and improvement opportunities; and recommends solutions to enhance effectiveness and outcomes.
• Exercises independent judgment in interpreting program guidelines, resolving moderately complex issues, and determining appropriate actions within established program parameters.
• Partners with stakeholders across departments and functional areas to coordinate program activities, align priorities, and support achievement of shared objectives.
• Researches emerging practices, industry trends, and organizational needs and recommends program enhancements, resources, and approaches that strengthen program impact and effectiveness.
• Develops reports, presentations, and recommendations to communicate program progress, risks, and opportunities to leadership and stakeholders.
• Leads or coordinates assigned program initiatives and special efforts, monitoring implementation progress and recommending adjustments to improve results.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Education

Required

• Bachelor's degree.

Work Experience

Required

• 2 years in a related field.

Skills

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Indianapolis, Indiana

This is an in-person position.

$63,000.00 - $68.000.00 annually dependent on candidate experience and qualifications.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Career

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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