Program Management Analyst – LCS

Jobtailor; Norfolk (VA); On-site; USD 55,000 - 85,000; Full time

Job summary

Jobtailor seeks an experienced program support professional to assist in Navy surface training projects, managing documentation, meetings, and data analysis.

Under supervision, you will prepare briefings, agendas, and presentations, coordinate IPTs, track action items, and support cost, schedule, and performance monitoring.

Experience with DoD/Navy programs and MS Office is preferred; bachelor's degree required; security clearances may be beneficial.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, Finance, Engineering, or related field.
• Experience supporting DoD, Navy, or government programs preferred.
• Demonstrated ability to work in a team environment and support multiple projects simultaneously.

Responsibilities

• Assist in developing presentations, briefings, and digital media products for SWTC meetings and STAVE IPTs.
• Prepare and update databases, naval messages, and agendas in NAVSEA-approved formats
• Support the drafting, review, and analysis of program documentation under supervision
• Coordinate meeting schedules and assist with logistical arrangements for briefings across stakeholder orgs
• Assist in drafting and maintaining program briefings, including presenter notes
• Support oversight for training development efforts, tracking curricula, VT/PTT, and classroom renovations
• Assist in monitoring cost, schedule, performance, and risk related to training development
• Support development and maintenance of project status briefs and Integrated Master Schedules
• Provide administrative support for TRDs and TSRA; coordinate RAWGs
• Attend and document IPTs and track action items; prepare meeting minutes
• Assist in preparing cost, schedule, and performance status briefs to leadership; compile data for charts/graphs
• Provide administrative support for planning meetings, presentations, and action item tracking
• Assist in coordinating with Learning Centers for cost estimate development for training
• Support MOAs/MOUs with external stakeholders
• Provide administrative and analytical support for training development under 339NEF
• Assist in pre-development analysis for POM submission
• Support streamlined execution of curricula and training development packages
• Assist in monitoring cost/schedule/performance and recommending mitigations
• Develop and maintain project status briefs and management tools
• Prepare cost/schedule/performance briefs for division leadership; organize data for presentation

Skills

Program management

Financial analysis

MS Office

Data analysis

DoD/Navy program support

Education

Bachelor's degree in related field

Tools

NAVSEA Enterprise Planning System

Program Budget Information System

Computer Optimized Batch Reconciliation Application

Enterprise Data Warehouse

Job description

• Assist in developing presentations, briefings, and digital media products for semi annual Surface Warfare Training Committee (SWTC) meetings and monthly STAVE Integrated Product Teams (IPTs) under the guidance of senior staff


• Prepare and update databases, naval messages, presentations, agendas, briefings, point papers, and spreadsheet analyses in formats compatible with NAVSEA CIO approved web-based document sharing initiatives


• Support the drafting, review, and analysis of program documentation in accordance with Federal, DoD, and service regulations under supervision of senior analysts


• Coordinate meeting schedules and assist with logistical arrangements for briefings across stakeholder organizations


• Assist in drafting and maintaining program briefings, including preparation of paper and electronic presentation files, duplicating, binding, and distributing presenter's notes


• Support program management oversight for training development efforts, assisting with tracking of curricula (all IMI levels), Virtual Trainers (VT)/Part Task Trainer (PTT), Performance Support Video development, and classroom renovations


• Assist in monitoring cost, schedule, performance, and risk related to development and delivery of training to Learning Sites; document issues and support development of recommended solutions


• Support development and maintenance of project status briefs, Integrated Master Schedules, and other project management tools under direction of senior staff


• Provide administrative support for Trainer Requirements Documents (TRDs) and Training System Requirements Analysis (TSRA); assist with coordination of Requirements Analysis Working Groups (RAWGs)


• Attend and document STAVE Large and Small Group Management IPTs and RRL IPTs/SWARM as required; prepare meeting minutes and track action items


• Assist in preparing cost, schedule, and performance status briefs to PMS 339 leadership; compile data and create charts/graphs as directed


• Provide administrative support for manpower, personnel and training, Surface Training Investment Plan, SWTC, and NTSP meetings and presentations; track action items and follow up on resolution


• Assist in coordinating with Learning Centers to gather information for cost estimate development for trainer development and delivery in support of POM submission, including Dualies, Storyboards, and SKIM charts


• Support development and routing of MOAs/MOUs with external stakeholders as directed


• Provide administrative and analytical support for training development efforts conducted under Navigation, Engineering and Facilities Division (339NEF)


• Assist in conducting pre-development analysis to determine level of effort and support cost estimate development for POM submission


• Support streamlined execution approach for curricula, VT/PTT, Performance Support Video development, and classroom renovations as integrated packages


• Assist in monitoring cost, schedule, performance, and risk related to development and delivery of training; document findings and support mitigation recommendations


• Support development and maintenance of project status briefs, Integrated Master Schedules, and project management tools


• Assist in preparing cost, schedule, and performance status briefs to PMS 339 NEF Division leadership; compile and organize data for presentation


• Provide administrative support for manpower, personnel and training, Surface Training Investment Plan, SWTC, and NTSP meetings, presentations, and action item tracking


• Assist in coordinating with Learning Centers to gather data for cost estimate development for training development and delivery in support of POM submission


• Support development and routing of MOAs/MOUs with external stakeholders as directed


• Provide administrative support for TRDs and TSRAs; assist with coordination of Requirements Analysis Working Groups (RAWGs); support analysis of Career Long Learning Continuum (CLLCs) and Work Plans for RRL Program


• Assist in developing briefing materials within established timelines, including Weekly Financial Status Slides, ad-hoc reports, Congressional Briefs, and STAVE Management IPT slides under supervision


• Support maintenance of updated Obligation Phasing Plans (OPPs) and assist with monthly analysis of obligation and expenditure rates against OSD and NAVSEA Bold Goal Benchmarks


• Attend bi-weekly division financial sync meetings; document discussions and maintain action item tracker


• Assist in preparing Navy ERP funding documents (Reimbursable Work Orders, Project Orders, Military Interdepartmental Purchase Requests, etc.) under guidance of senior financial analysts


• Support fiscal planning requirements utilizing the NAVSEA Enterprise Planning System (NEPS); assist in reviewing Task Planning Sheets (TPSs), maintaining approved allocations, updating NEPS checklist, and compiling weekly Consolidated Analysis Report (CAR) summaries


• Assist in conducting weekly analysis of allocations and updating Execution Reports as required


• Support analysis of Unliquidated Obligations and expiring funding expenditures across all appropriation accounts; compile data to support recommendations and corrective actions


• Assist in identifying and tracking all planned contract actions across all appropriation accounts; maintain readily available data and support analysis of contract actions against planned obligation amounts


• Provide support in developing and preparing budget exhibits and supporting documentation utilizing Program Budget Information System (PBIS) and Computer Optimized Batch Reconciliation Application (COBRA)


• Assist in preparing and submitting Enterprise Data Warehouse (EDW) financial data including Open Commitments Report, Spares Obligation Planning, Execution Status Reports, DAR-Q, and CERMC data calls


• Assist in preparing and updating external funding execution reports on a monthly basis; support obligation and expenditure analysis of SHAPM and PARM funded surface training requirements


• Support review of Other Customer Fund (OCF) funding documents and assist in preparing acceptance documentation for NAVSEA Comptroller review and approval

Requirements

• Bachelor's degree in Business Administration, Public Administration, Finance, Engineering, or related field required


• Minimum 1-4 years of professional experience in program management, financial analysis, or administrative support


• Experience supporting DoD, Navy, or government programs preferred


• Demonstrated ability to work in a team environment and support multiple projects simultaneously


• Experience with Microsoft Office Suite (PowerPoint, Excel, Word, Outlook) required


• Exposure to Navy training systems, acquisition processes, or program management a plus


• Experience with financial tracking, budget execution, or data analysis preferred.

Core Competencies

Demonstrates expertise in program management, financial analysis, and administrative support within the context of DoD and Navy programs. Proficient in utilizing Microsoft Office Suite for data analysis, presentation development, and budget execution.

Highest-signal resume keywords

• Program Management


• Financial Analysis


• Microsoft Office Suite


• Data Analysis


• DoD/Navy Program Support

ATS Optimization Keywords

Hard Skills

• Financial Tracking


• Budget Execution


• Data Analysis


• Presentation Development


• Database Management

Soft Skills

• Team Collaboration


• Multitasking


• Communication

Industry Keywords

• Surface Warfare Training Committee


• Integrated Product Teams


• Training Development


• Requirements Analysis


• Navy Training Systems

Tools & Technologies

• NAVSEA Enterprise Planning System


• Program Budget Information System


• Computer Optimized Batch Reconciliation Application


• Enterprise Data Warehouse