Program Management Analyst

Jobtailor; Philadelphia (Philadelphia County); On-site; USD 95,000 - 125,000; Full time

Job summary

Jobtailor in the United States seeks a program financial analyst to track funds, monitor emergencies, and maintain expiring fund burn-downs across ISEA levels. You will coordinate financial reviews, prepare dashboards in Excel/PowerPoint, and support SHA processes with NAVSEA information systems.

Role requires NMCI familiarity, advanced MS Office, and the ability to travel CONUS. Security clearance and government training credentials are expected to be obtained.

Qualifications

• U.S. Citizenship required.
• Active Secret security clearance or ability to obtain within 30 days of hire.
• Advanced knowledge of Microsoft Office Suite (Excel, PowerPoint, Word, Project, Access).
• Experience with Navy NMCI systems and protocols.
• Experience with Teams, SharePoint, and Fusion collaboration tools.
• Ability to develop macros and analytical tools for data management.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Willingness to travel CONUS (5–10% annually).
• Ability to obtain government training certifications (Antiterrorism Level 1, OPSEC, Cybersecurity 101).
• Experience with Navy ERP systems preferred.
• Knowledge of NAVSEA programs and Fleet operations desired.
• Familiarity with PowerApps, Power Automate, and Power BI preferred.

Responsibilities

• Track program financials including funds requested, allocated, received, and expended at the TPS level.
• Monitor emergency funding requests and identify funds available for recoup or reallocation.
• Create and maintain burn down tables of expiring funds at the ISEA level.
• Coordinate and host recurring financial review meetings.
• Prepare financial status updates and presentations for program reviews using PowerPoint and Excel.
• Assist with annual task planning sheet submissions, including collecting, reviewing, and processing ISEA task statements and cost estimates.
• Validate plans in NEPS and submit into workflow for program manager review and approval.
• Provide risk management support throughout project lifecycle.
• Assist with project risk management planning, identification, analysis, response planning, implementation, and monitoring.
• Identify and document residual risks and coordinate required approvals.
• Assist with development, tracking, and execution of annual SHA development.
• Coordinate, analyze, and prepare support to ISEAs with database submissions.
• Support all steps of SHA process including necessary follow-on reviews and updates.
• Develop and support maintenance of PowerApps and SharePoint databases.
• Track status of SSC and CMT deliverables.
• Work with NSWCPD ISEAs to collect, document/develop, review, and maintain SSC and CMT submissions.
• Ensure timely completion and submission of required deliverables.
• Work with information system security managers, information system security engineers, and ISEAs to track status/progress of program-related eMASS packages.
• Leverage Microsoft Office Suite expertise to develop macros and tools for data analysis and maintenance.
• Work with large data sets integrated into different management tools, databases, and reports.
• Develop and maintain financial and workload planning databases utilizing existing NAVSEA Information Systems.
• Provide documentation of all requirements in accordance with NSWCPD SEP.
• Prepare monthly status reports outlining work accomplished and financial summaries.
• Maintain contractor personnel roster.
• Support meetings, coordinate actions, record meeting minutes, and track action items to closure.
• Assist with generating meeting briefs and presentations.
• Store and maintain program-related data/files on share drives and SharePoint as directed.
• Support data calls with quick turnaround times.
• Travel to NSWCPD and other locations as required for meetings, system support, and program activities.

Skills

Advanced MS Excel

PowerPoint

Power BI

PowerApps

SharePoint

Data analysis

Macro development

Navy ERP systems

Clearance process

Communication skills

Teamwork

Tools

NAVSEA Information Systems

Fusion collaboration tools

Microsoft Teams

SharePoint

Job description

Responsibilities

• Track program financials including funds requested, allocated, received, and expended at the Task Planning Sheet (TPS) level
• Monitor emergency funding requests and identify funds available for recoup or reallocation
• Create and maintain burn down tables of expiring funds at the ISEA level
• Coordinate and host recurring financial review meetings
• Prepare financial status updates and presentations for program reviews using PowerPoint and Excel
• Assist with annual task planning sheet submissions, including collecting, reviewing, and processing ISEA task statements and cost estimates
• Validate plans in NEPS and submit into workflow for program manager review and approval
• Provide risk management support throughout project lifecycle
• Assist with project risk management planning, identification, analysis, response planning, implementation, and monitoring
• Identify and document residual risks and coordinate required approvals
• Assist with development, tracking, and execution of annual SHA development
• Coordinate, analyze, and prepare support to ISEAs with database submissions
• Support all steps of SHA process including necessary follow-on reviews and updates
• Develop and support maintenance of PowerApps and SharePoint databases
• Track status of SSC and CMT deliverables
• Work with NSWCPD ISEAs to collect, document/develop, review, and maintain SSC and CMT submissions
• Ensure timely completion and submission of required deliverables
• Work with information system security managers, information system security engineers, and ISEAs to track status/progress of program-related Enterprise Mission Assurance Support Service (eMASS) packages
• Leverage Microsoft Office Suite expertise to develop macros and tools for data analysis and maintenance
• Work with large data sets integrated into different management tools, databases, and reports
• Develop and maintain financial and workload planning databases utilizing existing NAVSEA Information Systems
• Provide documentation of all requirements in accordance with NSWCPD SEP
• Prepare monthly status reports outlining work accomplished and financial summaries
• Maintain contractor personnel roster
• Support meetings, coordinate actions, record meeting minutes, and track action items to closure
• Assist with generating meeting briefs and presentations
• Store and maintain program-related data/files on share drives and SharePoint as directed
• Support data calls with quick turnaround times
• Travel to NSWCPD and other locations as required for meetings, system support, and program activities

Requirements

• U.S. Citizenship required
• Active Secret security clearance or ability to obtain within 30 days of hire
• Proficiency with Navy Marine Corps Internet (NMCI) systems and protocols
• Advanced knowledge of Microsoft Office Suite (Excel, PowerPoint, Word, Project, Access)
• Experience with Microsoft Teams, SharePoint, and Fusion collaboration tools
• Ability to develop macros and analytical tools for data management
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Willingness to travel CONUS (approximately 5-10% annually)
• Ability to obtain and maintain required government training certifications (Antiterrorism Level 1, OPSEC, Cybersecurity 101, etc.)
• Experience with Navy Enterprise Resource Planning (ERP) systems preferred
• Knowledge of NAVSEA programs and Fleet operations desired
• Familiarity with PowerApps, Power Automate, and Power BI preferred

Core Competencies

Demonstrates expertise in financial tracking, risk management, and data analysis using advanced Microsoft Office Suite tools, including Excel and PowerPoint. Proficient in managing program financials and supporting Navy-related operations and compliance requirements.

Tools & Technologies

• Microsoft PowerApps
• SharePoint
• Microsoft Teams
• Fusion Collaboration Tools
• NAVSEA Information Systems

Certifications & Qualifications

• Active Secret Security Clearance
• Antiterrorism Level 1
• OPSEC
• Cybersecurity 101