Program Logistics & Operations Specialist

TMF; Austin (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

TMF in Austin, TX seeks a Program Operations Coordinator to provide operational and administrative support for Learning & Innovation programs, cohorts, and initiatives. The role ensures smooth planning and delivery of participant experiences and team activities.

You will handle participant records, travel logistics, scheduling, contracts, invoices, materials, data entry, and follow‑up, acting as a central resource for organizing information and timelines across multiple initiatives.

Qualifications

• Bachelor’s degree in business administration, nonprofit management, communications, project management, or related field.
• 2+ years of experience in program or project coordination or administrative operations.
• Experience managing schedules, records, data, travel, invoices, contracts, and communications.
• Experience supporting programs, cohorts, conferences, meetings, or multi-participant initiatives.

Responsibilities

• Maintain timelines, task lists, participant records, spreadsheets, checklists, and program files across initiatives.
• Process invoices, reimbursements, payments, contracts, W-9s, and banking information with proper documentation.
• Track deadlines and follow up with staff, participants, facilitators, and vendors.
• Maintain participant data in Salesforce and other systems.
• Prepare and distribute program communications, schedules, materials.

Skills

Attention to detail

Organizational skills

Time management

Written and verbal communication

Problem solving

Interpersonal skills

Independent work

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Salesforce

Job description

TMF in Austin, TX seeks a Program Operations Coordinator to provide operational and administrative support for Learning & Innovation programs, cohorts, and initiatives. The role ensures smooth planning and delivery of participant experiences and team activities.

You will handle participant records, travel logistics, scheduling, contracts, invoices, materials, data entry, and follow‑up, acting as a central resource for organizing information and timelines across multiple initiatives.