Program Liaison Specialist

AMIkids Inc.; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Growth opportunities

Health Benefits

PTO & Paid Holidays

Wellness Benefits

Pension Plan & 403(b)

Student Loan Forgiveness Program

Travel discounts

Job summary

AMIkids Inc. is seeking a Program Liaison Specialist to coordinate and manage assigned projects, contracts, and program activities while ensuring financial, operational, and compliance requirements are met.

You will oversee budgets, invoices, and audits, and serve as the primary contact among internal staff, funding agencies, partners, and stakeholders. The role requires strong communication, multi-project leadership, and travel to support activities.

Qualifications

• Strong written and verbal communication skills required.
• Experience with coordinating budgets and contracts is a plus.
• Ability to manage multiple projects and meet deadlines while ensuring compliance.

Responsibilities

• Coordinate and manage projects, contracts, and program activities.
• Manage project budgets, expenditures, and administrative processes.
• Process invoices, vendor set-up/updates, and track donations and tax renewals.
• Develop and maintain project plans, schedules, and assignments.
• Monitor performance and compliance against contract requirements.
• Prepare monthly reports and documentation for stakeholders.
• Lead meetings with staff, partners, contractors, and stakeholders.
• Document outcomes and track action items to ensure deliverables.
• Prepare high-quality reports, presentations, and program materials.
• Support audits and maintain confidentiality and professionalism.
• Collaborate across locations and travel as required.
• Assist with special projects as assigned.

Skills

Effective communication

Education

Associate’s degree in business or related field

Bachelor’s degree preferred

Job description

The role of the Program Liaison Specialist is to coordinate and manage assigned projects, contracts, and program activities to ensure financial, operational, and compliance requirements are met; responsible for project budgeting and expense management, monitoring performance and contract deliverables, coordinating stakeholder engagement, and ensuring timely reporting and documentation; serve as a key point of contact among internal staff, funding agencies, partners, and stakeholders while providing project administration and support to advance organizational initiatives.

• Manage project budgets, expenditures, and administrative processes in accordance with contract requirements, approved budgets, applicable regulations, and organizational policies and procedures,
• Receive and process invoices, vendor set-up/updates, track and process donations, deposits and DCRL, support leader with financial narratives, business license renewals and tax renewals,
• Develop, organize, implement, and maintain project plans, strategies, schedules, timelines, and work assignments to ensure project objectives, deliverables, and deadlines are achieved in a timely and efficient manner.
• Monitor project performance and implementation activities; evaluate progress against established goals, contract requirements, and compliance standards; and recommend or implement modifications to strategies and processes as needed,
• Ensure compliance with applicable contract terms, funding requirements, audit findings, regulations, policies, and procedures, and support corrective actions, when necessary,
• Prepare, maintain, and submit monthly reports and other required documentation for programs, AMIkids, DJJ, funders, and other designated stakeholders,
• Organize, coordinate, lead, attend, and participate in project-related meetings with staff, partners, contractors, and stakeholders,
• Document meeting outcomes, track action items, and follow up with appropriate parties to ensure completion of project commitments and deliverables,
• Compose, review, and proofread project-related correspondence and develop high-quality reports, presentations, spreadsheets, and other program materials,
• Support internal and external audits,
• Build and maintain effective working relationships with internal and external stakeholders and provide exceptional customer service,
• Maintain a high level of professionalism, discretion, and confidentiality in all aspects of work,
• Collaborate effectively within multidisciplinary teams and across multiple locations or states to support organizational and project goals,
• Travel is required to support project activities, meetings, monitoring, training, and other work-related responsibilities,
• Assist with special projects and perform other duties as assigned.

Minimum Education, Training, and Experience

• Associate’s degree in business or related field of study; bachelor’s degree preferred,
• Two (2) years’ experience in related field (i.e.: Audit/Finance oversight and/or administration, compliance and risk, non-profit administration),
• Administrative experience in a workforce development setting is a plus,
• Experience in exercising discretion and independent judgement,
• Effective Communication skills (verbal, written and presentation skills),

What's in it for you?
As well as gain an opportunity to make an exceptional difference in kids' lives, AMIkids offers a comprehensive benefits package including:

• Growth opportunities – we pride ourselves on developing our leaders from within
• Health Benefits – Medical, Dental, Vision, & Prescription Drug plan options; Health Spending Account, Company paid Life Insurance and AD&D
• PTO & Paid Holidays
• Wellness Benefits – EAP, Health Coaching, Stress Management Programs, etc.
• Employer Funded Pension Plan, Voluntary 403(B) Retirement Plan, Student Loan Forgiveness Program
• Pet Insurance, World Travel Assistance, Car Rental discounts, Gym Membership discounts, and more

Qualifications

Education

Required

Associates or better in Business Administration or related field.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.