Contract and Grant Manager - AMIkids, Inc

AMIkids; Tampa (FL); On-site; USD 70,000 - 100,000; Full time

Job summary

AMIkids is seeking a Contract and Grant Manager to review, analyze, and manage contracts and grants, ensuring compliance throughout award and post-award phases. The role collaborates across departments to meet deliverables, preparing reports and maintaining documentation for stakeholders.

The position requires a Bachelor's degree (or equivalent) and 2+ years of contract/grant experience, with strong MS Office skills. Paralegal experience is a plus, and travel may be required.

Qualifications

• Bachelor's degree required or equivalent experience in contract compliance.
• 2+ years of professional experience in contract/grant preparation, management, or compliance monitoring.
• Knowledge of federal reporting requirements (e.g., Uniform Guidance) preferred.
• Intermediate Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Paralegal designation or law firm experience a plus.

Responsibilities

• Analyze contract terms and provisions to ensure compliance with laws, regulations, and company policies.
• Provide guidance on contract policies, procedures, or compliance matters across departments.
• Assist in proposal planning and administration of new and current contracts/grants.
• Track approvals and signature processes and maintain contract/grant files.
• Prepare and submit required reports and maintain stakeholder communications.

Skills

Contract compliance

Grant management

Report writing

Stakeholder communication

Education

Bachelor's degree in business or related field

Tools

Microsoft Office

Paralegal designation

Job description

Position Summary

The role of the Contract and Grant Manager is to review, analyze, and manage contracts and grants during award and post award to ensure the company is fulfilling its contractual obligations. Works collaboratively across departments to meet project deliverables through ongoing monitoring and stewardship, including compiling, writing, and submitting reports and other information requested by stakeholders.

Essential Job Duties

• Analyze requirements and provisions in contracts, including terms and conditions, to ensure compliance with all laws and regulations and company policies and procedures,
• Provide guidance on contract policies, procedures or compliance matters affecting the company,
• Participate in proposal planning and administration of new and current contracts/grants,
• Facilitate and track contract and grant approval documents through the acceptance and signature process,
• Track post-contract/award activity and tasks including data gathering, reporting, and deliverable requirements and audits,
• Communicate contract requirements to relevant Team Members throughout the lifetime of the grant/contract and as New Leaders Onboard,
• Work collaboratively with Operations team to ensure contract compliance when opening/closing Programs upon execution/discontinuation of contract(s),
• Support Operations team with project implementation phase, ensuring key start-up deliverables are met,
• Compile, write, review, and submit accurate, on-time reports as required by contract/grant funder,
• Maintain staff vacancy summary and ensure the Operations leadership is aware of any pending contract issues related to vacancies,
• Compile and submit all documentation for administrative compliance reviews,
• Support and participate in Quality Improvement reviews or audits by stakeholders, as needed,
• Maintain contract/grant files including correspondence with stakeholders, any waivers, and changes or amendments,
• Maintain contract summary detailing key contract components and updates as amendments are executed,
• Prepare reports on the status of contracts for management and monitor contract/grant renewals/expirations and timely execution of related documents,
• Create and maintain positive relationships with key stakeholders to facilitate contract compliance,
• Serve as the point of contact for Programs on contractual matters and act as contractual liaison between the company, stakeholders, and applicable subcontractors,
• Review and recommend options for the continuous improvement of policies, procedures, and system enhancements in order to increase the efficiency and effectiveness of service delivery and administration and monitoring of projects based on stakeholder requirements
• Collaborate with Performance and Quality Improvement (PQI) team to ensure that organizational policies and procedures reflect contractual requirements,
• Prepare, review, and approve Collaborative Agreements, Independent Contractor Agreements,
• Facility Leases, and other legal documents as needed for AMIkids and AMIkids Programs,
• May travel or drive for work related purposes,
• Assist with special projects and other duties as assigned.

Minimum Education, Training, and Experience

• Bachelor's degree in business or related field, required, or a bachelor's degree with relevant experience in contract compliance,
• Minimum two (2) years of professional experience in contract/grant preparation, contract management, or compliance monitoring,
• Knowledge of federal reporting requirements and restrictions (e.g., Uniform Guidance) preferred,
• Intermediate Microsoft Office Suite (Outlook, Word, PowerPoint, Excel),
• Paralegal designation or experience working in a law firm a plus

What's in it for you?

As well as gain an opportunity to make an exceptional difference in kids' lives, AMIkids offers a comprehensive benefits package including:

• Growth opportunities - we pride ourselves on developing our leaders from within
• Health Benefits - Medical, Dental, Vision, & Prescription Drug plan options; Health Spending Account, Company paid Life Insurance and AD&D
• PTO & Paid Holidays
• Wellness Benefits - EAP, Health Coaching, Stress Management Programs, etc.
• Employer Funded Pension Plan, Voluntary 403(B) Retirement Plan, Student Loan Forgiveness Program
• Pet Insurance, World Travel Assistance, Car Rental discounts, Gym Membership discounts, and more.

Qualifications

Education

Bachelors of General (required)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.