Program Liaison Specialist

AMIkids; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

AMIkids in Tampa, FL seeks a Program Liaison Specialist to coordinate projects, manage budgets, and ensure compliance with contract requirements and funders. You will serve as a key administrator, tracking expenses, processing invoices, and preparing reports for DJJ and other stakeholders.

Ideal candidates have an associate degree, 2 years of related experience, strong communication, and proficient MS Office skills. Occasional travel to support activities is expected.

Qualifications

• Associate's degree in business or related field; bachelor's preferred.
• Two years' experience in related field (audit/finance oversight, administration, compliance or risk).
• Experience in workforce development or project management is a plus.
• Strong written and verbal communication skills; ability to exercise discretion.
• Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Coordinate and manage assigned projects, contracts, and program activities.
• Manage project budgets, expenditures, and administrative processes.
• Receive and process invoices, vendor updates, and donations tracking.
• Develop and maintain project plans, timelines, and assignments.
• Monitor performance against goals and ensure compliance.
• Prepare monthly reports and required documentation for stakeholders.
• Organize and participate in project-related meetings with staff and partners.
• Document outcomes, track action items, and follow up on deliverables.
• Draft, review, and proofread project correspondence and reports.
• Support internal and external audits and maintain confidentiality.
• Build relationships with stakeholders and travel as required.
• Assist with special projects and other duties as assigned.

Skills

Communication skills

Project management

Discretion and judgement

Education

Associate's degree in business or related field

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Position Summary

The role of the Program Liaison Specialist is to coordinate and manage assigned projects, contracts, and program activities to ensure financial, operational, and compliance requirements are met; responsible for project budgeting and expense management, monitoring performance and contract deliverables, coordinating stakeholder engagement, and ensuring timely reporting and documentation; serve as a key point of contact among internal staff, funding agencies, partners, and stakeholders while providing project administration and support to advance organizational initiatives.

Essential Job Duties

• Manage project budgets, expenditures, and administrative processes in accordance with contract requirements, approved budgets, applicable regulations, and organizational policies and procedures,
• Receive and process invoices, vendor set-up/updates, track and process donations, deposits and DCRL, support leader with financial narratives, business license renewals and tax renewals,
• Develop, organize, implement, and maintain project plans, strategies, schedules, timelines, and work assignments to ensure project objectives, deliverables, and deadlines are achieved in a timely and efficient manner.
• Monitor project performance and implementation activities; evaluate progress against established goals, contract requirements, and compliance standards; and recommend or implement modifications to strategies and processes as needed,
• Ensure compliance with applicable contract terms, funding requirements, audit findings, regulations, policies, and procedures, and support corrective actions, when necessary,
• Prepare, maintain, and submit monthly reports and other required documentation for programs, AMIkids, DJJ, funders, and other designated stakeholders,
• Organize, coordinate, lead, attend, and participate in project-related meetings with staff, partners, contractors, and stakeholders,
• Document meeting outcomes, track action items, and follow up with appropriate parties to ensure completion of project commitments and deliverables,
• Compose, review, and proofread project-related correspondence and develop high-quality reports, presentations, spreadsheets, and other program materials,
• Support internal and external audits,
• Build and maintain effective working relationships with internal and external stakeholders and provide exceptional customer service,
• Maintain a high level of professionalism, discretion, and confidentiality in all aspects of work,
• Collaborate effectively within multidisciplinary teams and across multiple locations or states to support organizational and project goals,
• Travel is required to support project activities, meetings, monitoring, training, and other work-related responsibilities,
• Assist with special projects and perform other duties as assigned.

Minimum Education, Training, and Experience

• Associate's degree in business or related field of study; bachelor's degree preferred,
• Two (2) years' experience in related field (i.e.: Audit/Finance oversight and/or administration, compliance and risk, non-profit administration),
• Administrative experience in a workforce development setting is a plus,
• Prior project management experience preferred,
• Experience in exercising discretion and independent judgement,Effective Communication skills (verbal, written and presentation skills),
• Intermediate Microsoft Suite skills (Word, Excel, Outlook, Power Point).

What's in it for you?

As well as gain an opportunity to make an exceptional difference in kids' lives, AMIkids offers a comprehensive benefits package including:

• Growth opportunities - we pride ourselves on developing our leaders from within
• Health Benefits - Medical, Dental, Vision, & Prescription Drug plan options; Health Spending Account, Company paid Life Insurance and AD&D
• PTO & Paid Holidays
• Wellness Benefits - EAP, Health Coaching, Stress Management Programs, etc.
• Employer Funded Pension Plan, Voluntary 403(B) Retirement Plan, Student Loan Forgiveness Program
• Pet Insurance, World Travel Assistance, Car Rental discounts, Gym Membership discounts, and more

Education

Associates of Business Administration (required)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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For further information, please review the Know Your Rights notice from the Department of Labor.