Program Intern

Partnership for After School Education (PASE); New York (NY); On-site; USD 5,100 - 6,100; Part time

Job summary

Uptown Stories is seeking a Program Intern/Program Assistant to support the Program Manager in day-to-day administration of the LEAPS afterschool program. The role involves managing student records, coordinating family communications, and organizing program documentation across multiple sites.

The position offers flexible hours (Mon-Fri 10:00–4:00) with a stipend of $500. Responsibilities include event logistics, survey administration, and data entry, with opportunities to assist in school

Qualifications

• Interest in afterschool programs and youth writing
• Willingness to support families and students
• Ability to work within a set schedule Mon-Fri 10:00–16:00

Responsibilities

• Maintain and oversee student rosters, attendance records, student profiles, authorized pickup information, and other program documents.
• Scan, upload, rename, format, and organize documents, photos, surveys, and student work for the annual anthology.
• Assist with administering SEL surveys and entering survey responses into the database.
• Organize and protect survey files and student records.
• Assist with exporting data from survey results when requested.
• Assist with registration, orientation, family communications by phone, text, and email.

Skills

Youth empowerment

Storytelling

Administrative support

Tools

Slack

Google Calendar

Database entry

Job description

Summary

The Program Intern / Program Assistant supports the Program Manager with the day-to-day administration and operation of Uptown Stories’ LEAPS afterschool programs. The position helps with maintaining student records, family communications, developing digital files, supplies, and organizing program documentation. The Program Assistant works across all program sites and assists with school, classroom, and event logistics as needed.

Summary

The Program Intern / Program Assistant supports the Program Manager with the day-to-day administration and operation of Uptown Stories’ LEAPS afterschool programs. The position helps with maintaining student records, family communications, developing digital files, supplies, and organizing program documentation. The Program Assistant works across all program sites and assists with school, classroom, and event logistics as needed.

Qualifications

We're a growing nonprofit with a small but mighty staff, and we could genuinely use your help. We’re looking for people who are passionate about words, and who believe in supporting young people as they find their voices and write their stories.

Our usual administrative schedule is Monday-Friday from 10:00AM-4:00PM. We ask our interns to work for a minimum number of hours each week during this window so they can co-work with other staff members. We can be flexible, if interns are not available the entire semester, or if they need to shift their hours somewhat, but we require clear expectations and consistency. All of our interns receive a stipend of $500.

Fall: September - December (15 hrs/week for 12 weeks)

Winter: January - March (15 hrs/week for 12 weeks)

Spring: April - June (15 hrs/week for 12 weeks)

Summer: July - August (25 hrs/week for 8 weeks)

Duties

• Maintain and oversee student rosters, attendance records, student profiles, authorized pickup information, and other program documents.
• Scan, upload, rename, format, and organize documents, photos, surveys, and student work for the annual anthology.
• Assist with administering SEL surveys and organizing, typing, and entering survey responses into our database.
• Organize and protect survey files and student records.
• Assist with exporting data from survey results when requested.
• Assist with registration, orientation, sharing/event reminders, and other family communications by phone, text, and email.
• Help prepare communications in English and Spanish when needed.
• Support community outreach, including distributing flyers and promoting Uptown Stories programs and events.
• Type, format, and organize student writing, artwork, artist bios, photographs, and other materials for folders, publications, exhibitions, performances, and sharings.
• Assist with family orientations, student sharings, celebrations, workshops, and other program events.
• Help maintain Google Calendars for program sites and staff, including updating invitations and communicating schedule changes.
• Assist the Program Manager with school visits, meetings, trainings, and special projects.
• Conduct research and prepare summaries or presentations on topics relevant to program needs when assigned.
• Maintain a daily task log and provide the Program Manager with an end-of-day update on completed and outstanding tasks.
• Maintain regular communication with staff through Slack throughout the workday.
• Complete assignments by agreed-upon deadlines and communicate early when a task may be delayed.
• Handle student and family information with care and confidentiality.