Assistant Project Coordinator (SY 26-27)

Areté Education; New York (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Arete Education seeks an Assistant Project Coordinator to support Middle School After School programs, plan activities, special projects, and events. This role will handle scheduling, data reporting, and liaison duties across program teams.

The position emphasizes strong communication, organization, and a proactive, professional approach to teamwork and family outreach.

Qualifications

• High School diploma required.
• Prior internship or work with Arete Education preferred.
• DOE background clearance required.

Responsibilities

• Create staff and student schedules; update weekly as needed.
• Oversee attendance procedures and report data to Program Director.
• Develop weekly progress reports for attendance and staff performance.
• Organize and maintain curriculum binders and digital files.
• Add daily photo/video posts to Arete social media accounts.
• Represent Arete Education and partner schools professionally.
• Coordinate and manage projects within budget and deadlines.
• Assist leadership with planning for special projects.

Skills

Communication

Organization

Time management

Team collaboration

Professionalism

Empathy

Education

High School diploma

DOE background clearance

Tools

Google Apps

Microsoft Office

Zoom

Social Media

Video editing

Photo editing

Job description

Assistant Project Coordinator

Job Summary

The Arete Assistant ProjectCoordinator will carry out various administrative services assigned for Arete Education Middle School After schoolprograms and will plan, organize, and direct the execution of program activities, special projects, events, and requests.

Duties/Responsibilities

• Create staff and student schedules; update weekly as needed.
• Oversee student and staff attendance procedures; support daily reporting of data to the Program Coordinator and Program Director.
• Develop weekly progress reports for the Program Director for student attendance and staff performance.
• Organize and maintain curriculum binders and digital files.
• Add daily photo and video posts to Arete social media accounts.
• Always represent the Arete Education and Partner schools in the best light, consistent with organizational standards of conduct.
• Identifies needs, makes recommendations for, and facilitates the high quality summer program activities.
• Collaborate with other program teams across the organization.
• Coordinate and manage all aspects of assigned projects to ensure timely completion within the available budget.
• Assist the Program Director, or other leadership staff, with planning functions for special projects.
• Acts as liaison with program staff and leadership team.
• Attend and participate in all weekly summer program activities, events, training, and staff meetings.
• Participate in weekly performance meetings with your supervisor.
• Demonstrate exceptional services skills, communication skills, problem-solving skills, professionalism, a positive and encouraging demeanor and a "can do" attitude.
• Conduct family outreach to support student enrollment and attendance.
• Performs other related duties as assigned.

Required Skills/Abilities

• A commitment to excellence in your work with others as demonstrated by your positive and caring presence with colleagues and members of school community
• Willingness to reflect on strengths and areas for growth to improve individual and team performance
• Willingness to learn new systems, skill sets, and capacities to improve problem-solving and leadership skills
• Ability to work effectively with school aged youth, educators, families, and communities from a wide range of cultural, social, and economic backgrounds.
• Ability to work collaboratively, with strong relationship building and communication skills.
• Ability to be polite, positive, and professional in all communications
• Ability to manage time effectively
• Willingness to go the extra mile or try something new
• Excellent verbal and written communication skills. Ability to be empathetic and listen to others well
• Excellent organizational skills and attention to detail.
• Proficient with all Google Education Apps, Microsoft Office, Zoom Video Conferencing, Social Media apps, video and photo editing apps

Education and Experience

• Prior internship or work experience working with Arete Education preferred
• Mandated Reporter and Foundations in Health and Safety online trainings required (7-hours) to begin internship
• Department of Education background clearance
• High School diploma

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times
• Must be able to traverse classroom and adjust one's tone and height, by bending or leaning, in order to support program activities

Organization

Areté Education is a 501(c)3 not for profit organization that trains and empowers youth to lead successful lives, by getting students into good colleges, good jobs, and healthy mindsets by closing the experience gap. Areté serves New York City communities, specifically the South Bronx, Brooklyn, and Harlem through programming and partnerships with public NYCDOE schools, colleges, universities, and industry partners in education, finance, STEM, the arts, and health fields. Areté designs afterschool and summer programming that exposes youth to diverse career pathways; builds academic, wellness, and leadership skills; and expands access to the arts and culture.