Program & Grant Coordinator — Hybrid (DC)

Cultural Vistas; Washington (District of Columbia); Hybrid; USD 52,000 - 78,000; Full time

Job summary

Cultural Vistas in Washington, DC invites applicants for a hybrid Program Coordinator role supporting IVLP projects and inbound exchange programs. You will assist in design, planning, and implementation, coordinate travel, lodging, and activities, and help manage program budgets and vendor relations.

You will maintain digital records, provide excellent client service to partners and stakeholders, and align with Policy and best practices while collaborating across departments to fulfill reporting

Qualifications

• Bachelor’s degree plus 2-3 years administrative and project management experience.
• Ability to anticipate outcomes and problem solve.
• Ability to multi-task, prioritize workload, organize, and meet deadlines.
• Strong analytical and critical thinking skills.
• Commitment to professionalism and open communication.

Responsibilities

• Assists Program Officers in design, planning, and implementation of IVLP projects.
• Researches and makes logistical arrangements for inbound Short-Term Exchange Programs (travel, lodging, activities).
• Supports budget administration and program finances; tracks invoices and expenses.
• Prepares administrative briefings for IVLP openings and orientations.
• Updates alumni and resource information in digital records.
• Collaborates with Accounting, HR, IT, Marketing & Communications, Growth Development, and Program Learning & Impact.

Skills

Client relationship management

Communication

Analytical skills

Problem solving

Time management

Education

Bachelor’s degree

Tools

Salesforce

Microsoft Office

Job description

Cultural Vistas in Washington, DC invites applicants for a hybrid Program Coordinator role supporting IVLP projects and inbound exchange programs. You will assist in design, planning, and implementation, coordinate travel, lodging, and activities, and help manage program budgets and vendor relations.

You will maintain digital records, provide excellent client service to partners and stakeholders, and align with Policy and best practices while collaborating across departments to fulfill reporting