Senior Project Manager, IVLP (Hybrid)

Institute Of International Education; Washington (District of Columbia); On-site; USD 78,000 - 91,000; Full time

Benefits offered by this job

Hybrid work environment

Medical, dental, vision plans

Paid time off and holidays

Student loan reimbursement

Tuition and professional development

Job summary

The Institute of International Education (IIE) is hiring a Senior Project Manager for the International Visitor Leadership Program (IVLP). We invite you to join a team united by our mission to help people and organizations forge brighter futures through educational exchange and lifelong learning.

Working at IIE is a chance to make an impact. To collaborate with a passionate team, grow your skills, and contribute to programs that change lives around the world, this hybrid role in Washington, DC

Qualifications

• Requires a Bachelor's degree and at least five years of related work experience.
• Excellent interpersonal and communication skills, both oral and written.
• Ability to interact with all levels of staff and external contacts; sensitive to cultural differences when working with people from other cultures.
• Ability to resolve conflict/challenging situations that may arise before and during the program to ensure the most viable solution for the participants, U.S. Department of State and IIE.
• Ability to exercise discretion on confidential matters and to demonstrate sound judgment in consulting with and keeping others informed.
• Ability to easily adapt to changing organizational, program and sponsor needs and a fast-paced work environment; work independently without close supervision and as part of a team.
• Ability to work effectively under pressure of deadlines.
• Familiarity with general office administration, information management systems, government contract compliance, including OMB super circular, budgeting and budget monitoring.
• Proficiency with MS Office applications including Word, Excel and Outlook.
• Excellent presentation and delivery skills.

Responsibilities

• Oversees overall project implementation of complex, high-profile projects in accordance with sponsor and IIE directions and guidelines.
• Develops and maintains relationships with subject matter experts; secures speakers including Members of Congress and congressional staff, and schedules Washington, DC meeting and site visits for project participants.
• Closely manages each project’s budget, ensuring all expenses are authorized and projects are closed out accurately and in a timely manner.
• Ensures all programmatic objectives as determined by the U.S. Department of State are met.
• Represents IIE at IVLP-related professional meetings, events and conferences.
• Satisfies regular and ad hoc reporting requirements.
• Coordinates and provides guidance to supporting team members assigned to project activities.
• Ensures compliance with applicable contract and sponsor requirements, and IIE policies and procedures.

Skills

Communication skills

Contract compliance

Budgeting

MS Office

Presentation skills

Adaptability

Time management

Work under pressure

Discretion

Interpersonal skills

Education

Bachelor's degree

Five years related work experience

Tools

MS Office

Job description

Senior Project Manager, IVLP (Hybrid) - (3867)

Schedule

Full Time

Education

Bachelor's Degree

Location

Washington DC - Washington, DC 20005 US (Primary)

Travel

10 to 25%

Job Summary

The Institute of International Education (IIE) is hiring a Senior Project Manager for the International Visitor Leadership Program (IVLP). We invite you to join a team united by our mission to help people and organizations forge brighter futures through educational exchange and lifelong learning. Working at IIE is more than just a job; it’s a chance to make an impact. To collaborate with a passionate team, grow your skills, and contribute to programs that change lives around the world.

THIS POSITION IS CONTINGENT ON FUNDING

Essential Functions:

• Conducts research; develops and submits project proposals covering a wide range of topics and issues.
• Works in close coordination and consultation with program staff in the U.S. Department of State’s Office of International Visitors, community-based organizations (CBMs) across the United States, representatives of federal, state and local government agencies.
• Oversees overall project implementation of complex, high-profile projects in accordance with sponsor and IIE directions and guidelines.
• Develops and maintains relationships with subject matter experts; secures speakers including Members of Congress and congressional staff, and schedules Washington, DC meeting and site visits for project participants.
• Closely manages each project’s budget, ensuring all expenses are authorized and projects are closed out accurately and in a timely manner.
• Ensures all programmatic objectives as determined by the U.S. Department of State are met.
• Serves as a resource to Project Managers by sharing best practices, providing guidance on complex project challenges, and supporting successful project implementation.
• Promotes IVLP projects through appropriate social media engagement.
• Represents IIE at IVLP-related professional meetings, events and conferences.
• Satisfies regular and ad hoc reporting requirements.
• Coordinates and provides guidance to supporting team members assigned to project activities.
• Ensures compliance with applicable contract and sponsor requirements, and IIE policies and procedures.

Job Requirements

Qualifications and Experience

Education and Work Experience:

• Requires a Bachelor's degree and at least five years of related work experience, or combination education and experience.

Knowledge, Skills and Abilities:

• Experience in projects and tasks involving complex details which require well-developed organizational, time-management and administrative skills.
• Excellent interpersonal and communication skills, both oral and written. Ability to read and interpret documents such as contracts, policy and procedure manuals and write complex reports and correspondence.
• Ability to interact with all levels of staff and external contacts; sensitive to cultural differences when working with people from other cultures.
• Ability to resolve conflict/challenging situations that may arise before and during the program to ensure the most viable solution for the participants, U.S. Department of State and IIE.
• Ability to exercise discretion on confidential mattersand to demonstrate sound judgment in consulting with and keeping others informed.
• Ability to easily adapt to changing organizational, program and sponsor needs and a fast-paced work environment; work independently without close supervision and as part of a team.
• Ability to work effectively under pressure of deadlines.
• Familiarity with general office administration, information management systems, government contract compliance, including OMB super circular, budgeting and budget monitoring.
• Proficiency with MS Office applications including Word, Excel and Outlook.
• Willingness and availability to travel within the United States.
• Excellent presentation and delivery skills.

Salary and Benefits:

• Hiring Range: $78,235 - $90,959. A candidate’s starting salary is determined by various factors including, but not limited to, relevant work experience, job-related knowledge, skills, abilities, internal organizational equity, and geographic region.
• IIE offers a robust suite of benefits to team members including medical, dental, and vision plans, paid time off and holidays, student loan, tuition and professional development reimbursement programs, retirement plan and family medical leave benefits.

The Institute of International Education (IIE) offers a flexible hybrid work environment which leverages both office work and telework.

Work Conditions & Physical Demands:

Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.