Program Fiscal Specialist

Bishop & Co.; Honolulu (HI); Hybrid; USD 39,000 - 43,000; Full time

Benefits offered by this job

Hybrid work environment

Equal Opportunity Employer

Job summary

Bishop & Company in Honolulu, Hawaii seeks a Program Fiscal Specialist to oversee state-funded program grants and fiscal compliance. The role involves reviewing budgets, reports, and expenditures, identifying discrepancies, and guiding recipients with compliance standards.

The successful candidate will collaborate with Finance and program teams, manage multiple grants, and maintain thorough documentation. Hybrid work with standard business hours is offered.

Qualifications

• Minimum of 2 years of grant fiscal administration experience.
• Strong analytical and problem-solving skills.
• Experience reviewing financial reports, budgets, and supporting documentation.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Excel.
• Must be authorized to work in the United States.
• Must reside in Hawaii or have relocation plans.

Responsibilities

• Conduct fiscal reviews and compliance monitoring for state-funded programs.
• Analyze grant expenditures against approved budgets and funding guidelines.
• Identify discrepancies, unsupported costs, budget variances, and compliance concerns.
• Document findings and recommend corrective actions.
• Escalate complex or unresolved compliance issues to management.
• Coordinate grant administration and fiscal monitoring activities.
• Communicate with funding recipients regarding reporting requirements and follow-up documentation.
• Provide technical guidance on fiscal reporting and grant compliance standards.
• Monitor reporting deadlines and closeout requirements.
• Maintain detailed records of fiscal reviews and compliance determinations.
• Collaborate with Finance and other internal departments on fiscal matters.
• Support grant closeout activities and stakeholder meetings.

Skills

Grant fiscal administration

Analytical thinking

Communication skills

Time management

Microsoft Excel

Tools

Microsoft Office

Job description

Program Fiscal Specialist Bishop & Company is seeking a Program Fiscal Specialist for a mission-driven organization in Honolulu, Hawaii. This position plays a critical role in the fiscal oversight, compliance monitoring, and financial administration of State-funded programs and grants. The ideal candidate will have experience in grant administration, fiscal compliance, financial analysis, and stakeholder engagement, with the ability to review complex financial documentation and ensure compliance with funding requirements. Location Honolulu, HI (Hybrid) Schedule Full-Time, Monday through Friday Pay $28-$31/hr, based on experience Duration: Long-term contract role

Position Overview

The Program Fiscal Specialist is responsible for conducting fiscal reviews, compliance monitoring, and financial analysis for State-funded programs throughout the grant lifecycle. This role reviews financial reports, budgets, invoices, expenditures, and supporting documentation to ensure compliance with approved budgets, grant requirements, allowable cost principles, and State funding guidelines. The successful candidate will identify fiscal discrepancies, questioned costs, and compliance concerns, provide guidance to funding recipients, and partner closely with internal teams to support accurate financial reporting, grant administration, and program closeout activities.

Essential Responsibilities

• Fiscal Review & Compliance Review financial reports, budgets, invoices, expenditures, and supporting documentation for compliance with State funding requirements.
• Analyze grant expenditures against approved budgets and funding guidelines.
• Identify discrepancies, unsupported costs, budget variances, and compliance concerns.
• Document findings and recommend corrective actions when appropriate.
• Escalate complex or unresolved compliance issues to management.
• Grant Administration & Fiscal Monitoring Review grant applications and fiscal documentation for completeness, accuracy, and compliance.
• Communicate with funding recipients regarding reporting requirements and necessary follow-up documentation.
• Provide technical guidance on fiscal reporting and grant compliance standards.
• Monitor reporting deadlines, corrective actions, and outstanding documentation requirements.
• Maintain detailed records of fiscal reviews, communications, and compliance determinations.
• Financial Reporting & Grant Closeout Analyze financial reports and reconciliation documents.
• Perform fiscal reconciliations and investigate discrepancies.
• Conduct grant closeout reviews and identify unresolved fiscal issues.
• Coordinate with stakeholders to ensure timely completion of grant closeout requirements.
• Maintain documentation supporting fiscal review conclusions and closeout determinations.
• Collaboration & Stakeholder Support Partner with Finance, Community Impact, and other internal departments on fiscal compliance matters.
• Participate in meetings with grant recipients, government representatives, and internal stakeholders.
• Identify recurring issues and recommend process improvements.
• Manage multiple grants, reporting cycles, and deadlines simultaneously.

Required Qualifications

• Minimum of 2 years of experience in grant fiscal administration, financial review, fiscal compliance, grant monitoring, accounting, or a related field.
• Strong analytical and problem-solving skills.
• Experience reviewing financial reports, budgets, and supporting documentation.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office, including Excel.
• Must be authorized to work in the United States.
• Must be able to pass pre-employment background and drug screening.
• Must currently reside in Hawaii or have established plans to relocate.

Preferred Qualifications

• Experience with State of Hawaii grant administration, reporting, and closeout procedures.
• Knowledge of nonprofit accounting, grant accounting, GAAP, and financial reporting practices.
• Advanced Excel skills.
• Experience managing government-funded programs at the federal, state, or county level.
• Familiarity with grant management systems and compliance monitoring tools.
• Strong understanding of grant compliance regulations and funding requirements.

Work Environment

Hybrid work environment with primarily in-office responsibilities and remote flexibility. Occasional local and inter-island travel may be required. Standard business hours are typically Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional evening or weekend work during reporting and grant closeout periods.

Bishop & Company is an Equal Opportunity Employer.